Attachment 2 Solicitation DAFL - Remote Magazine Kits.pdf

Combined Synopsis/Solicitation

DAFL – Remote Magazine Kits

773 Enterprise Sourcing Squadron

Joint Base San Antonio (JBSA) Lackland, TX 78226-1865

Date: 17 September 2025

Title: DAFL – Remote Magazine Kits

Request for Quote (RFQ) / Solicitation Number: FA805225Q0917

Closing Response Date: 23 September 2025 at 12:00 PM CST

Contact Point(s): Gustavo Guadron, Contracting Officer

Email: Gustavo.Guadron@us.af.mil

Contact Point(s): Courtney Perry, Contracting Specialist

Email: Courtney.Perry.5@us.af.mil

1. Description: The 773rd Enterprise Sourcing Squadron (773 ESS) intends to award a Firm-Fixed-Price

(FFP) purchase order on 26 September 2025. The period of performance (PoP) shall be: 12 Months from date of award.

2. Requirement: DAFL Libraries needs Subscription Kits for remote and isolated locations. The purpose is to procure kits, providing magazines to remote and isolated locations. This will be 1 boxed kit each for 80 locations monthly. Each box kit will contain a preselected list of journals/magazines published monthly/bimonthly, all locations receiving the same magazines each month. DAF

Libraries is looking for an established distributor of magazines in the library and commercial marketplace.

Product Characteristics an equal item must meet to be considered:

1. Must be able to provide magazine subscription kits for locations world wide

2. Each kit should include the following titles for 80 locations: Air Force Times, Kiplingers Personal

Finance, Southern Living, People Magazine, Men’s Health, PC Gamer, Rolling Stone, National

Geographic Magazine, Runner’s World, Shape, Sports Illustrated, Women’s Health, Wired

3. Firm-Fixed Price Order

4. Selections shall be allowed at minimum once a month

5. Items received in error or in unacceptable condition shall be replaced and shipped to the customer at no additional cost. Return of such items shall not be required.

6. Shipping shall be via U.S. Postal Service First Class and Priority Mail, UPS, FedEx Ground, or similar mailto:Gustavo.Guadron@us.af.mil mailto:Courtney.Perry.5@us.af.mil to APO addresses, either New York, NY or San Francisco, CA. International shipping is not required.

7. No technical or physical processing is required

8. The vendor shall ship items on a monthly basis. Kits must be packaged and labeled separately for each location.

9. Must be able to dedicate customer service representative to resolve all service issues

3. Period of Performance: The Period of Performance (POP) is for one (1) 12-month base period of performance. The entire period of performance for this contract action shall not exceed 12 months.

Estimated Schedule POP Start POP End

Base Period 9/26/2025 9/25/2027

4. Questions: The Government will accept questions concerning solicitation number FA805225Q0917 until 19 September at 4:00 PM CST. Email your questions to Courtney.Perry.5@us.af.mil and

Gustavo.Guadron@us.af.mil Any questions received after this date and time need not be considered.

5. Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist, Courtney Perry, via e-mail at Courtney.Perry.5@us.af.mil and Contracting Officer, Gustavo Guadron at

Gustavo.Guadron@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 23 September 2025 at 12:00 PM CST. It is the responsibility of the offeror to ensure that the quotes and its attachments are received. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base CLINS on Pricing

Schedule B (IAW FAR 52.217-5 Evaluation of Options). All quotes shall conform to the Contract Line

Item Number (CLIN) structure of the attached Pricing Schedule B.

6. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse Vendors for any costs. Respondent understands and agrees that it submits its quote at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process. 773 ESS/PK shall not be liable for any errors in Vendor's response.

Vendor is responsible for careful review of its entire response to ensure that all information is correct and complete. Vendors are liable for all error or omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned.

7. Period of Acceptance of Quotes: The Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. Wide Area Work Flow (WAWF): Include in the quote that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information:

http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

9. SAM Registration: Firms submitting a quote subsequent to the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration.

Information to register on SAM can be found at the web site, SAM.gov | Home .

10. General Information: The following must be submitted for the requirement:

1) A capability report that is in Word document format with standard text and FONT (e.g., Times New

Roman 12) that is between one (1) page to 10 total pages (do not exceed 10 pages in the capability report) with detailed information, examples or responses in sentence or paragraph format for Product

Description’s list of items that are in bulleted form. We encourage any offeror to provide a statement(s) or paragraph with specific details and information that answers each bullet in the product description’s list.

The offeror can include an executive summary and company general information as part of the capability report as long as the entire capability report does not exceed a total of 10 pages. The capability report coincides with ATCH – 1 the Product Description.

2) An offeror will use the ATCH – 3 and enter the required information for all fields in the document.

The offeror must have a current registration in SAM.GOV and the price sheet must include the UEI and

CAGE code. Please note to confirm that the NAICS code for this requirement is in the SAM.GOV profile.

11. Representations and Certifications: To assist the Contracting Officer in determining contractor responsibility IAW FAR Subpart 9.1, Responsible Prospective Contractors, Offerors shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. Offerors shall address their fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. Offerors must provide complete financial statements for the last three years and Statements of Cash Flows for the firms or corporations proposed, as well as year-to-date financial information through the last quarter available.

The year-end financial statements must be certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. In addition, Offerors shall explain how performance of the resultant contract will be funded. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, identify the maximum lines of credit that may be available to include documentation to support the amounts and a point of contact and phone number for the lender.

The maximum lines of credit must include this requirement’s scope of work. If the Offeror is a combination of firms (including joint venture partners, individual companies which comprise the proposed organization, and/or major and key subcontractors), discuss the financial responsibilities among the companies. Historical and year-to-date financial data shall be submitted for each company that makes up the Offeror, and the ability to fund contract performance shall be addressed for the combined firm.

List of Attachments:

1.) Product Description

2.) Request For Quote

3.) Pricing Schedule

4.) Provisions and Clauses

5.) Release of Financial Information https://sam.gov/content/home