Attachment_2_-_Small_Business_Subcontracting_Plan_Template.docx

Attachment 2 Small Business Subcontracting Plan Template

[Note: Text in <arrows> denotes data users need to insert. Text in [brackets] denotes instructions for users (which should be deleted prior to use).] [Note: This plan follows the format for addressing the 15 elements included in Federal Acquisition Regulation (FAR) 52.219-9(d). The contracting officer (CO/KO) must ensure the contractor addresses all required elements.]

Contractor: <Insert contractor name> Address: <Insert contractor address> Type of plan: List the total estimated dollar value of all planned subcontracting to all types of business concerns, both large and small. Select only one type of plan:

☐ Individual Plan (this contract only)

· Contract/solicitation #: <Insert identifying information>

· Total value of projected subcontracts (both large and small businesses): <Insert $ value>

· Value of the contract’s base period: <Insert $ value>

· Total contract value (including options): <Insert $ value>

☐ Master Plan

· Total projected sales: <Insert $ value>

· Total value of projected subcontracts (both large and small businesses): <Insert $ value>

· Subcontracts represent <insert percentage #>% of total annual sales.

☐ Commercial Plan

· Total projected sales: <Insert $ value>

· Total value of projected subcontracts (both large and small businesses): <Insert $ value>

· Subcontracts represent <insert percentage #>% of total annual sales.

(1) GOALS FOR THE USE OF SMALL BUSINESS and

(2) TOTAL DOLLARS PLANNED TO BE SUBCONTRACTED

State the percentage of total planned subcontracting dollars that will go to all small business (SB) concerns, veteran-owned small business (VOSB) concerns, service-disabled veteran-owned small business (SDVOSB) concerns, Historically Underutilized Business zone (HUBZone) SB concerns, small disadvantaged business (SDB) concerns, and women-owned small business (WOSB) concerns as subcontractors.

[Note: The DOI required percentage goals are shown in the following example. Percentage goals are required for each category and if market research conducted with due diligence results in no sources found, provide evidence. If percentage goals are lower than the example below, please submit justification as to why.]

[EXAMPLE:]

[Note to the offeror/contractor: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted toward the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

If this is a Master Plan, this element does not apply.

If this is a commercial plan, change “Base Contract Year” to “Contractor’s Fiscal Year” and submit goals only for the contractor’s current fiscal year.]

Base Contract Year:

Option Year 1:

Option Year 2:

Option Year 3:

Option Year 4:

Check one of the following:

☐ Subcontracting opportunities exist for Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs)

☐ Subcontracting opportunities do not exist for HBCUs and MIs

(3) DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM

(4) METHOD USED TO DEVELOP GOALS

<Insert a description of the method used to develop the percentage goals and dollars for subcontracting to SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB.>

(5) METHOD USED TO IDENTIFY POTENTIAL SOURCES FOR SOLICITATION PURPOSES (Check all that apply) ☐ Company source lists ☐ System for Award Management (SAM) database ☐ Veterans service organizations ☐ National minority purchasing council vendor information service ☐ Department of commerce minority business development agency’s research and information division ☐ SB, HUBZone SB, SDB, and WOSB trade associations ☐ SB and minority business trade fairs or conferences ☐ Other: <insert description of other method>

(6) INDIRECT COSTS (Check which applies.)

☐ Indirect costs have not been included in establishing subcontracting goals.

☐ Indirect costs have been included in establishing subcontracting goals. <Insert a description of the method used to determine the proportionate share of indirect costs to be incurred with SBs (including ANCs and Indian tribes), VOSBs, SDVOSBs, HUBZone SBs, SDBs (including ANCs and Indian tribes), and WOSBs.>

(7) ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

<Insert name of the individual> <Insert individual’s business address> <Insert telephone number> <Insert e-mail address> <Insert individual’s title> <Insert a description of the individual’s duties>

(8) EQUITABLE OPPORTUNITY TO COMPETE (Check which applies.)

<Insert a description of your efforts to ensure that SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns will have an equitable opportunity to compete for subcontracts.> These efforts include but are not limited to the following activities:

Outreach efforts to obtain sources:

☐ Contacting minority and small business service and trade associations ☐ Contacting business development organizations ☐ Attending small and minority business procurement conferences and trade fairs ☐ Using SAM database to research sources ☐ Other: <insert description of other outreach effort>

Internal efforts to guide and encourage purchasing personnel:

☐ Presenting workshops, seminars, and training programs ☐Establishing, maintaining, and using SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB source lists, guides, and other data for soliciting subcontracts ☐ Other: <insert description of other internal effort>

(9) INCLUSION OF FAR 52.219-8, “UTILIZATION OF SMALL BUSINESS CONCERNS,” IN

SUBCONTRACTS

Place a check by each statement as assurance that the following will be completed:

☐ I agree to include clause at FAR 52.219-8 in all subcontracts that offer further subcontracting opportunities.

☐ I will require all subcontractors (except SB concerns) that receive subcontracts in excess of the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, with further subcontracting possibilities to adopt a subcontracting plan that complies with FAR 52.219-9.

(10) REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance that the following will be completed:

☐ I agree to cooperate in any studies or surveys as may be required.

☐ I agree to submit periodic reports so the government can determine the extent of compliance with the subcontracting plan.

☐ I agree to include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity (IDIQ) contracts with individual subcontracting plans where the contract is intended for use by multiple agencies.

☐ I agree to:

a. Submit the individual subcontract report (ISR) and/or the summary subcontract report (SSR), in accordance with paragraph (l) of the clause at FAR 52.219-9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to SB concerns (including ANCs and Indian tribes that are not SBs), VOSB concerns, SDVOSB concerns, HUBZone SB concerns, SDB concerns (including ANCs and Indian tribes that have not been certified by SBA as SDBs), WOSB concerns, and for NASA only, HBCUs, and MIs. Reporting will be in accordance with the clause at FAR 52.219-9, or as provided in agency regulations.

b. Submit the ISR semi-annually during contract performance for the periods ending March 31 and September 30, and submit a report within 30 days of contract completion. I shall submit the reports within 30 days after the close of each reporting period, unless otherwise directed by the CO. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period. When the CO rejects an ISR, I agree to submit a revised ISR within 30 days of receiving the notice of the ISR rejection.

c. Submit the SSR annually by October 30 for the 12-month period ending September 30. When an SSR is rejected, I agree to submit a revised SSR within 30 days of receiving the notice of SSR rejection.

☐ I agree to ensure that my subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

☐ I agree to provide this prime contract number, unique entity identifier (UEI), and email address of our company official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs.

☐ I agree to require that each subcontractor with a subcontracting plan provide the prime contract number, its own UEI, and the email address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs to its subcontractors with subcontracting plans.

(11) DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Check if you are in agreement.)

☐ I agree to maintain the following records concerning procedures that have been adopted to show compliance with this subcontracting plan:

a. Source lists (e.g., SAM), guides, and other data that identify SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

b. Records on organizations contacted to locate SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

c. Records on each subcontract solicitation resulting in an award of more than the simplified acquisition threshold (as defined in FAR 2.101 on the date of subcontract award), indicating:

(1) Whether SB concerns were solicited and, if not, why not

(2) Whether VOSB concerns were solicited and, if not, why not

(3) Whether SDVOSB concerns were solicited and, if not, why not

(4) Whether HUBZone SB concerns were solicited and, if not, why not

(5) Whether SDB concerns were solicited and, if not, why not

(6) Whether WOSB concerns were solicited and, if not, why not

(7) If applicable, the reason award was not made to an SB, SDVOSB, VOSB, HUBZone SB, SDB, or WOSB concern

d. Records of outreach efforts to contact:

(1) Trade associations

(2) Business development organizations

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, SDVOSB, and WOSB sources

(4) Veterans service organizations

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor (does not apply to commercial plans).

(12) ASSURANCES TO MAKE A GOOD FAITH EFFORT (Check if you are in agreement.)

☐ I agree to make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that I used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. The small business concerns used in preparing the bid or proposal include:

a. Any small business concern identified as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

b. Any small business concern whose pricing or cost information or technical expertise was used in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if I am awarded the contract.

(13) ASSURANCES TO PROVIDE A WRITTEN EXPLANATION (Check if you are in agreement.)

☐ I agree to provide the CO with a written explanation if I fail to acquire articles, equipment, supplies, services, or materials or obtain the performance of construction work as described in the preceding statement of this plan. I will submit this explanation to the CO within 30 days of contract completion.

(14) ASSURANCES NOT TO PROHIBIT A SUBCONTRACTOR FROM DISCUSSING A MATERIAL MATTER WITH THE CO (Check if you are in agreement.)

☐ I agree not to prohibit a subcontractor from discussing with the CO any material matter pertaining to payment to or utilization of a subcontractor.

(15) ASSURANCES TO PAY SB SUBCONTRACTORS ON TIME (Check if you are in agreement.)

☐ I agree to pay my small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and to notify the CO if I pay a reduced or untimely payment to a small business subcontractor.

This subcontracting plan was prepared by:

Signature:

Printed name: <insert name> Title: <insert title> Date prepared: <insert date>

This subcontracting plan is approved by (Contracting Officer):

Signature:

Printed name: <insert name> Title: <insert title> Date prepared: <insert date>