Attachment 2 - Sample Quote Request.docx

This is a Sample Quote Request template document issued by the State of Missouri Department of Natural Resources for the Oil and Gas Well Plugging and Remediation Services Qualified Vendor List (QVL) procurement (STATE 0000000533SL). The template is designed to standardize quotation requests from the state agency to responding contractors and includes sections for defining the scope of work, specific service delivery requirements, quantities needed, desired service locations, and delivery timeframes. The document establishes a framework for requesting travel and lodging information when necessary and identifies the response submission method, whether via email, fax, or hand delivery. The quotation request template does not specify fixed response or due dates, as these are to be completed on a case-by-case basis when the template is used for actual procurement solicitations.

The pricing structure section requires contractors to provide all-inclusive costs for requested services, including administrative fees, while explicitly excluding state taxes from quoted prices. Responding contractors must complete the contractor response section with their organization name, MissouriBUYS System ID, point of contact information, and both printed and authorized signatures. The quotation process creates a binding agreement upon receipt of an authorized purchase order from the Department of Natural Resources or upon countersignature by an authorized department official. The document specifies that evaluation of vendor responses will be based on either cost alone or cost/best value criteria, as determined by the requesting state agency, and that all contract terms and conditions governing the response will be those contained in the awarded Request for Proposal STATE 0000000533SL.