Attachment 2 - Sample Quote Request.docx

This is a sample quotation request template document issued by the State of Missouri through its Department of Natural Resources in connection with Request for Proposal STATE 0000000479SL. The document serves as a standardized form for state agencies to solicit quotes from contractors for various services and work plans. The template allows requesting agencies to specify the scope of work, including descriptions of services requested, specific delivery requirements and desired locations, quantities needed, and delivery timeframes. The form accommodates notation of any necessary travel and lodging requirements for service delivery. Response submission methods are flexible, allowing contractors to return quotes via email, fax, or hand delivery, with the requesting agency specifying the response due date and method at the time of issuance.

The quotation request requires contractors to provide pricing for all costs associated with delivering the requested services, including administrative fees, with state taxes to be excluded from quoted prices. Contractors must complete a contractor response section providing their organization name, MissouriBUYS System ID, point of contact information, and authorized signatures, along with certification of compliance with all contract requirements and specifications. The evaluation methodology is determined by the requesting state agency, which may select vendors based on cost alone or on a cost and quality basis. Upon receipt of an authorized purchase order from the Department of Natural Resources or countersignature by an authorized departmental official, a binding agreement is established between the contractor and the State of Missouri under the terms of the original RFP STATE 0000000479SL, with that contract language governing in any conflict with the individual quotation.