Attachment 2 - Sabine NF Specifications.pdf

National Forest and Grasslands in Texas Sabine NF Administrative Site Grounds Maintenance

GROUNDS MAINTENANCE

SABINE NATIONAL FOREST

SABINE NF ADMINISTRATIVE SITE

5050 STATE HWY 21 EAST

HEMPHILL, TX 75948

I. GENERAL

A. The Contractor shall provide all material, labor, tools, equipment, signs, supplies, transportation, supervision, incidentals, and OSHA safety measures to complete the work.

• The Sabine NF District Office Administrative Site consists of an office building and fenced in Fleet Parking Area. The office is a fully functional office and open for business between the hours of 8:00 am and 4:30 pm Monday through Friday, except for federal holidays. The Sabine Fleet Parking area is a fenced/locked gated area, which consist of a paved parking area, radio tower and multiple sewer components. The Sabine NF District Office Administrative Site is approximately six acres and includes paved access roads, paved employee and customer parking, and fenced/gated USFS fleet parking facility.

Most of the utility lines are underground. Areas to be mowed and trimmed at the Sabine NF District Office Administrative Site:

--all grass surface surrounding District Office buildings and employee/customer parking in front;

--all grass surface surrounding and inside of District Office fleet parking lot;

--all grass surface along access drive from State Highway 21 East to the District Office building;

--all grass surface to the tree line on both sides of District Office.

• The Contractor is responsible for verifying all project locations stated in this document. It is suggested that the Contractor set up a site visit prior to submitting a bid proposal.

• Hours of work shall be anytime between the hours of 8:00 am and 4:30 pm Monday through Friday.

Contractor will have to be accompanied by Forest Service personnel at the Sabine NF District Office Administrative Site. If grounds maintenance is not required, a designated Contracting Officer

Representative (COR) for the maintenance contract will notify the Contractor by 4:30 pm on Monday of the week that maintenance is not necessary.

• It shall be the Contractor's responsibility to determine if current ground(s) conditions allow work to be performed without causing damage to the site grounds(too wet or too dry). The Sabine NF District Office Administrative Site grounds have underground utilities, historical facilities and structures. The Contractor shall take the necessary precautions to protect facilities, structures, vehicles, employees, and the visiting public. The Contractor shall be responsible to repair any damage caused by their activities to the Sabine NF District Office Administrative Site facilities, vehicles, structures, signs, equipment and grounds.

I •

National Forest and Grasslands in Texas Sabine NF Administrative Site Grounds Maintenance

• Grounds maintenance will take place at the Sabine NF District Office Administrative Site bi-weekly through the summer months (ideally May through September). During the remaining months, maintenance can be scheduled on an "as necessary" basis with a minimum of one site visit per month.

Task Area Frequency Days

Sabine NF

Grounds

Maintenance

Administrative Site

(Approximately 6 Acres)

As Needed:

Mar – Sep – Twice per Month

Oct – Once per Month

Nov – Feb – No Mowings

Monday - Friday

8:00 a.m. – 4:30 p.m.

• The Contractor shall designate in writing the Contractor's Representative and any alternate Contractor's

Representatives for this work. The Contractor's Representative (or alternate representative) must be able to communicate in English.

II. EXECUTION

A. Grounds maintenance shall include:

• Before the mowing of the grass takes place, all tree limbs, branches, and trash that cannot be mulched by the Contractor's equipment shall be picked up and disposed of on site. The Contractor shall mulch all other leaves and grass.

• Guards and grass deflectors shall be in place and in proper working position on all of the Contractors equipment that are designed to have them. There are official U.S. Forest Service, Forest Service employee, and customer vehicles at the Sabine NF District Office Administrative site. It will be the Contractor's responsibility to repair any damage to any of these vehicles caused with their equipment while at these sites. It is the responsibility of the Contractor to be bonded to cover any possible damage claims. The Contractor shall notify the COR if any damage occurs to any property located on the Sabine NF District Office Administrative Site and is solely responsible for correcting any damage.

• The mowed height of the grass shall be at approximately 3" (min.) in height.

• Steep and/or wet areas and other areas that cannot be mowed with a riding mower shall be mowed with a gas trimmer (weed eater). All concrete/asphalt edges along drives and walk-ways will be trimmed as well as around structures such as buildings, poles, signs, and posts.

Wet areas include protected wetlands at bridges and culverts. Stay at least one mower width away from these areas and trim with weed-eater if necessary. The grass in this no-mow swath can be left longer, but should be trimmed to at least one foot in length. There are also berms in the road ditch adjacent to these areas that cannot be scalped. Work around them and trip with weed-eater. See attached picture of a Sabine Wetland area.

• All concrete walking surfaces and vehicle driving surfaces at the Sabine NF District Office Administrative

Site shall be swept or air blown clean before Contractor can leave the site for the day. This also includes door mats at the entrances to all buildings. Debris from this operation is to be directed towards the grassy areas of each site and not towards vehicles or buildings.

III. PERSONAL PROTECTIVE EQUIPMENT

A. Contractor Responsibility

• Contractor shall train workers in the safe operation and use of equipment that the worker may use before the worker begins using such equipment.

• Personal protective equipment (PPE), including equipment for eyes, face, head, ears and extremities must be provided (at no cost to employee), used, and maintained in a sanitary and reliable condition. PPE must be used wherever it is necessary by reason of hazards or processes encountered which may cause injury or impairment in the function of any part of the body.

• In any area where the worker is exposed to the potential for flying or falling objects, the Contractor shall provide a hard hat to employees. The Contractor shall assure that employees wear the hard hat and all required PPE. The hard hat must meet the minimum requirements of American

National Standards Institute (ANSI) standard 289.1-1997.

-;1/ Mowing & Trimming

Sabine District Office 6 acres

250 500 1,000

0•-=::::i-c::::::. Feet