Attachment 2 - Rough Draft SABER Specifications.pdf

Simplified Acquisition of Base Engineering

Requirements (SABER)

Specifications

25 October 2023

USAFE

Lajes Field, Azores, Portugal

765th Air Base Squadron

APO AE 09720

DRAFT

i

TABLE OF CONTENTS

GENERAL INFORMATION

SABER TECHNICAL SPECIFICATIONS

ENERGY EFFICIENT DESIGN

METRIC MEASUREMENTS

USE OF MEASUREMENTS IN SPECIFICATIONS

COORDINATION

RELATIONSHIP TO SUBMITTALS

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

CONTRACTOR STATEMENT OF WORK

DETAILED LINE-ITEM PROPOSAL

PROFESSIONAL REGISTRATION AND CERTIFICATION

COST ESTIMATING SYSTEM (CES)

PRICE DETERMINATION

PREPRICED UNIT PRICE BOOK

NON-PREPRICED UNIT PRICE GUIDES

NOTICE OF COMPLETION OF DELIVERY ORDER/FINAL INSPECTION

DESIGNATION OF GOVERNMENT INSPECTOR

EQUIPMENT DATA - (FOR WARRANTY/GUARANTEE ITEMS)

CONSTRUCTION ASBUILTS

AIRFIELD REQUIREMENTS

ENVIRONMENTAL

ENVIRONMENTAL POLICY AND REQUIREMENTS

HAZARDOUS MATERIAL (HAZMAT) DETERMINATION AND AUTHORIZATION

PROCEDURES FOR CONTRACTORS

HAZARDOUS WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

SOLID WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

SPILL OF HAZARDOUS SUBSTANCES

TOXIC SUBSTANCES MANAGEMENT AND DISPOSAL REQUIREMENTS

NATURAL RESOURCES

HISTORICAL AND ARCHAEOLOGICAL RESOURCES

SOIL

DUST CONTROL

INSPECTION LIABILITY

QUALITY ASSURANCE

ENVIRONMENTAL PROTECTION PLAN

SUBMITTALS

INSPECTION LIABILITY

EXECUTION

PROTECTION OF NATURAL RESOURCES

HISTORICAL AND ARCHAEOLOGICAL RESOURCES

NOISE

RESTRICTIONS ON EQUIPMENT

EROSION AND SEDIMENT CONTROL MEASURES

CONTROL AND DISPOSAL OF SOLID WASTES

DUST CONTROL

ORIGIN OF MATERIALS

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INVESTIGATION OF DAMAGE OR INJURY

SAFETY ASSURANCE

HOUSEKEEPING

UTILITIES, WORK RELATED

SITE OFFICE

TOILET FACILITIES (WORK RELATED)

CONSTRUCTION SITE MAINTENANCE

HAULING MATERIALS/DEBRIS

NOTIFICATION OF START OF WORK

SCHEDULING WORK

COORDINATIONS

FIRE PROTECTION

SEVERE WEATHER

BARRIERS AND ENCLOSURES

ACCESS ROADS

CONSTRUCTION SIGNS

CONSTRUCTION SITE MAINTENANCE

VALUE ENGINEERING CHANGE PROPOSALS

LAJES FIELD, DEFINED

TRAILERS OR STORAGE BUILDINGS

ORDERING PROCEDURES

PERFORMANCE

DRAWINGS

MATERIAL EQUIPMENT SUBMITTALS

HAAZ APPROVAL

SHIPPING

KEY PERSONNEL

PRECONSTRUCTION CONFERENCE SCHEDULE

WORK BY GOVERNMENT

GOVERNMENT-FURNISHED MATERIAL

DESIGNATION OF GOVERNMENT-FURNISHED EQUIPMENT ADMINISTRATOR ... 39

COMMENCEMENT OF WORK

QUALITY CONTROL PLAN

COORDINATION MEETING

QUALITY CONTROL ORGANIZATION

SUBMITTALS AND DELIVERABLES

CONTROL

TESTS

COMPLETION INSPECTIONS

DOCUMENTATION

MATERIAL APPROVAL SUBMITTAL FORM (AF FORM 3000)

TRANSMITTAL FORM (AF FORM 3000)

SUBMITTAL PROCEDURES

CONTROL OF SUBMITTALS

GOVERNMENT APPROVED SUBMITTALS

INFORMATION ONLY SUBMITTALS

PREPARATION OF PROGRESS SCHEDULES AND REPORTS

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ESTIMATED QUANTITIES

CONDUCT OF CONTRACTOR PERSONNEL/DEPENDENTS

EXPORT LICENSES

PROCESSING OF CONTRACTOR’S PERSONNEL AND PROPERTY

AUTHORIZATION AND USE OF WEAPONS

DELAYS IN ENTERING AND LEAVING WORK AREA

CONTRACTOR RESPONSIBILITY

MANDATORY SEATBELT REQUIREMENT

CONSTRUCTION EQUIPMENT

SECURITY REQUIREMENTS

GOVERNMENT LIABILITY

TELEPHONE COMMUNICATION SECURITY MONITORING

SABER PROJECT DESIGN/ESTIMATING

EXCLUSION OF PERIODS IN COMPUTING COMPLETION SCHEDULES

TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

GENERAL INFORMATION

1. This contract is for a broad range of maintenance, repair, and minor construction work on real property at Lajes Field, Azores, Portugal. The contract will be an indefinite delivery, indefinite quantity (IDIQ) type. During the contract period, the Government will identify construction tasks required to complete each specific job. The Contractor will not be provided with an office or storage facility on Lajes Field. The Contractor shall provide and maintain a suitable management office and storage area off base from Lajes Field. Some of the major work elements expected for this solicitation will include but are not limited to:

▪ Non-load-bearing metal stud and sheetrock wall construction

▪ Public restroom plumbing, fixtures and finishes

▪ Commercial kitchens and equipment

▪ Aluminum frame storefront systems

▪ Custom-fabricated cabinets, counters

▪ Carpet, vinyl and tile installation

▪ Suspended acoustical ceiling system

▪ Roofing and Siding Systems

▪ Pavements and site work

▪ Construction of metal, wood and masonry buildings

▪ Concrete forming and construction

▪ High and Low voltage installation, modification and repair of lines, transformers, electrical panels and devices

▪ Heating Ventilation Air Conditioning (HVAC)

▪ Fire alarm systems

▪ Wet or Dry pipe sprinkler systems

▪ Interior electrical distribution and lighting

▪ Water systems

2. For each task order the Government will provide the Contractor with a project Statement of

Work (SOW), which may include basic drawings or sketches of the intended work. A site visit will then be conducted with the Contractor and the Government to go over the SOW and view the project location. Any changes discussed and agreed to during this site visit shall be incorporated into the SOW by the Contractor and submitted in the SABER Package Proposal.

The Contractor shall clearly note any changes made from the original SOW given to them from the Government. The Contractor shall expand upon the drawings or sketches given to them and provide 35% drawings for the project in accordance with latest FC1-300-09N. A detailed line-item cost estimate using RSMeans (RSMeans Data Online) shall be included with the

Contractor’s proposal. The minimum basic items to be included in the Government request and Contractor’s proposal are listed below (additional items may be required, depending on the scope of work requested in the task order):

Government Request includes:

▪ Project SOW

▪ Basic Drawings or Sketches of the work if applicable

▪ Submittal Register (basic items filled in)

▪ Suggested Performance Time

Contractor Proposal includes:

▪ Project SOW (may be Revised or Expanded with all changes clearly noted)

▪ 35% design drawings to include: site map, layouts, material schedules

▪ Detail Cost Estimate using RSMeans Data Online (based on RSMeans Cost Data)

▪ Completed Submittal Register (including all major work items)

▪ Estimated Period of Performance

3. The Contractor shall be responsible for identifying tasks, refining quantities, pricing non-priced tasks, preparing required working drawings, developing performance times, and submitting a formal proposal in the prescribed format. The Government will respond to any questions the Contractor may have regarding the work and the Contractor shall submit his proposal to the Contracting Officer. Following Government review, negotiations and acceptance of the proposal, the Contracting Officer will prepare and issue delivery orders.

4. The Contractor may be required to work within controlled or restricted areas. Work may be subject to brief delays due to security access.

5. New construction projects issued under this contract shall be designed in accordance with

European standards, to include European equivalent products and power requirements.

Remodels and renovations may include a mixture of both European standard and American standard products and voltage requirements, but only when specialized American equipment absolutely dictates American power requirements. The intent is to convert as much as possible to European standards on all projects.

6. Legal Holidays:

New Year’s Day 01 January

Mardi Gras Variable

Good Friday Variable

Day of Liberty 25 April

Day of Worker 01 May

Holy Spirit Monday Variable

Corpus Christi Variable

Day of Portugal 10 June

Praia da Vitoria Day 11 August

Assumption Day 15 August

Founding of the Republic 05 October

All Saint’s Day 01 November

Restoration of Independence 01 December

Immaculate Conception 08 December

Christmas Day 25 December

7. Working Hours

Regular working hours consist of an 8-hour period, between 8 a.m. and 5 p.m., Monday to Friday, excluding Legal Holidays.

8. Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application

21 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the

Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

SABER TECHNICAL SPECIFICATIONS

1. Contractor shall become very familiar with the WBDG.org website, specifically the

“Documents & References” area. The technical specifications to be utilized during the life of the contract shall incorporate Lajes Field Facilities Excellence Standards (LFFES), Construction Criteria Base (CCB Specifications), International Civil Aviation

Organization (ICAO), Unified Facilities Criteria (UFC), US Green Building Council

(USGBC), Lajes Field Construction Site Standards, American Society of Testing and

Materials (ASTM), American National Standards Institute (ANSI), National Fire

Protection Association Codes (NFPA), Portuguese Electrical Standards (R.T.I.E.B.T), any manufacturer specifications associated with materials and supplies, and the latest appropriate building codes. If a discrepancy exists between these documents, the

Contractor shall use the most stringent requirements. The Contractor shall maintain its own copies of the listed codes on site and shall provide, upon request, the government one copy of the following codebooks and keep them up to date as changes occur.

Uniform Building Code

Uniform Plumbing Code

Uniform Mechanical Code

National Electrical Code

R.T.I.E.B.T.

Americans With Disabilities Act Accessibility Guidelines for Buildings and Facilities

2. All project specifications shall be based on the latest Unified Facilities Guide Specifications, Standards and Regulations. These specifications shall form the basis for evaluating work performance throughout the life of this contract. The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance and repair of Government facilities. The Contractor is responsible for maintaining a current copy of these specifications in the SABER Office.

ENERGY EFFICIENT DESIGN

1. Design work shall follow all DoD and Air Force energy and sustainability policies. The

Contractor shall utilize the Leadership in Energy and Environmental Design (LEED) Green

Building Rating System as developed by the U.S. Green Building Council to earn a minimum

LEED Silver Rating for the entire project. The Host Nation equivalent sustainable design green building rating system shall supersede the LEED rating system in applications where it is the superior system. The Contractor shall complete the LEED v.3 Reporting Format for the

Design Development Submittal and shall provide two (2) copies of the LEED documentation when complete. Host Nation, NATO-funded, and temporary facilities projects are not required to be capable of achieving LEED certification but shall incorporate sustainable concepts to the maximum extent possible.

2. The Contractor shall also design in accordance with the energy conservation measures stipulated in the latest version of the Regulamento Geral das Edificações Urbanas developed to implement European Union (EU) energy conservation and sustainable building directive.

The Contractor shall provide a written report documenting what conservation methods were applied.

3. In accordance with UFC 1-200-02, High Performance Sustainable Buildings, all facility projects shall include the installation of utility smart meters (electrical, water, natural gas) at buildings where work is taking place. Installation of all applicable conduit and communication fibers shall take place to prepare for future development of a base wide energy and utility monitoring and control system.

METRIC MEASUREMENTS

Some projects under this contract may include metric units of measurements. The metric units used are the International System of Units (SI) developed and maintained by the General

Conference on Weights and Measures (CGPM); the name International System of Units and the international abbreviation SI were adopted by the 11th CGPM in 1960. A number of circumstances require that both metric SI units and English inch-pound (I-P) units be included in a section of the specifications. When both metric and I-P measurements are included, the section may contain measurements for products that are manufactured to I-P dimensions and then expressed in mathematically converted metric value (soft metric) or, it may contain measurements for products that are manufactured to an industry recognized rounded metric (hard metric) dimensions but are allowed to be substituted by I-P products to comply with the law. Dual measurements are also included to indicate industry and/or Government standards, test values or other controlling factors, such as the code requirements where I-P values are needed for clarity or to trace back to the referenced standards, test values or codes.

USE OF MEASUREMENTS IN SPECIFICATIONS

Measurements in specifications shall be either in SI or I-P units as indicated, except for soft metric measurements or as otherwise authorized.

When only SI or I-P measurements are specified for a product, the product shall be procured in the specified units (SI or I-P) unless otherwise authorized by the Contracting Officer. The Contractor shall be responsible for all associated labor and materials when authorized to substitute one system of units for another and for the final assembly and performance of the specified work and/or products.

COORDINATION

Discrepancies, such as mismatches or product unavailability, arising from use of both metric and non-metric measurements and discrepancies between the measurements in the specifications and the measurements in the drawings shall be brought to the attention of the Contracting Officer for resolution.

RELATIONSHIP TO SUBMITTALS

Submittals for Government approval or for information only shall cover the SI or I-P products actually being furnished for the project. The Contractor shall submit the required drawings and calculations in the same units used in the contract documents describing the product or requirement unless otherwise instructed or approved. The Contractor shall use IEEE/ASTM SI 10 as the basis for establishing metric measurements required to be used in submittals.

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

CONTRACTOR STATEMENT OF WORK

The Statement of Work (SOW) shall contain the following sections at a minimum:

a. General Description. This section at a minimum shall give a brief description of the project, to include: DO number, project title and what the Contractor shall provide (e.g. all plant, labor, material, equipment).

b. Detailed Scope of Work. This section at a minimum shall include all elements of work to be performed (e.g., Demolition, Architecture, Mechanical, Electrical) and the work to be accomplished under them that flows in a logical manner.

c. Performance Period. This section at a minimum shall identify the proposed realistic performance period that takes everything necessary into account (e.g., material acquisition, weather, HAAZ approvals, and base access).

d. Additional Requirements. This section at a minimum shall identify any additional items applicable to the DO (e.g., Submittals, Workmanship, Government Furnished

Material/Equipment).

DETAILED LINE-ITEM PROPOSAL

The Contractor shall provide a detailed line-item proposal based on the most current version of

RSMeans cost data, to the Government for each delivery order issued under this contract. The detailed line-item proposal shall include the following sections at a minimum:

1. Phase

2. Item

3. Description

4. Takeoff Quantity

5. Material Cost/Unit

6. Labor Cost/Unit

7. Equipment Cost/Unit

8. Total Cost/Unit

9. Total Amount

10. Location

11. Notes

12. Any other section necessary to determine Contractor’s final cost

PROFESSIONAL REGISTRATION AND CERTIFICATION.

1. The Contractor shall have ready access to the services of a professional engineer and shall employ at least one individual on staff holding at least a bachelor’s degree in engineering. This individual(s) shall have direct oversight of all project design and planning activities. The requirement for a professional engineer shall not be construed to imply that the designs require professional engineering services. The requirement provides the Government with a measure of demonstrated assurance that the Contractor’s design and project planning activities are managed by a competent authority. The possibility exists that unforeseen events or unexpected site conditions require minor modifications to the completed minimum design that require proof of licensing (i.e., an engineer’s stamp) for the modification. The Government anticipates less than 5% of the designs will require this type of modification. However, if such conditions do occur, the Contractor shall provide said proof for the discipline appropriate to the modification.

2. Any design required by a project shall conform to Architectural and Professional Engineering

Registration and Certification laws.

COST ESTIMATING SYSTEM (CES)

1. Government will use RSMeans Data Online Complete Plus Subscription.

2. The contractor shall also use RSMeans Data Online. The Contractor shall use it to estimate and submit all the estimates, both electronically and on paper.

a. The Contractor and the Government shall both always use the most current data of

RSMeans databases.

PRICE DETERMINATION

1. CITY COST INDEX (CCI): No City Cost Index will be used on this contract.

2. PREPRICED LINE ITEMS: Bare cost line items from the Unit Price Book (UPB) will be summed up. The appropriate coefficient shall then be applied to the total. This is the prepriced line-item total.

3. NON-PREPRICED LINE ITEMS: All non-prepriced line items shall be identified separately by the Contractor. Contractor shall submit their purchase order or receipt for verification. The

Government shall pay the cost of the item plus co-efficient. The Government reserves the right to negotiate the cost of all non-prepriced line items. Non-prepriced items shall not exceed 10% of the delivery order.

4. FINAL PROJECT PRICE: The addition of the prepriced and non-prepriced line-item totals shall result in the final project price.

5. COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections:

1) Division Summary, 2) Totaling Components and 3) Line-Item Estimate.

6. SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans prepriced divisions, Trades, Assemblies and Alternates (both prepriced and non-prepriced). These items shall make up the Bare Total. No markups shall be applied at this level.

7. SECTION 2, TOTALING COMPONENTS: This section includes totaling components setup for all applicable markups, including Contractor coefficients.

8. SECTION 3, LINE-ITEM ESTIMATE: This section shall include all the estimate line items.

The report shall include a sequential line-item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: prepriced line items by division for all RSMeans prepriced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both prepriced and non-prepriced.

9. All non-prepriced line items will be submitted with three independent price quotes including line-item number, description, material, labor, and equipment breakdowns. List the supplier names and telephone numbers for each non-prepriced item. Do not apply any type of markup to these line items.

PREPRICED UNIT PRICE BOOK

1. UNIT PRICE BOOK: The unit price book shall consist of the most current RSMeans Facilities

Construction Cost Data, RSMeans Assemblies Cost Data, and the RSMeans Master Union

Composite Cost Data Guides – consisting of Building Construction, Electrical, Mechanical, Plumbing, Green Building, Interior, Site Work & Landscape, Concrete & Masonry and Heavy

Construction Cost Data.

2. No informational portion of RSMeans books (introduction, chapter tips, etc.) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

3. A complete set of hard copy books consists of RSMeans Facilities Construction, Assemblies, and Master Union Composite Guides and one (1) hard copy book of RSMeans Facilities

Construction only. Government will always use the most updated versions of the books.

NON-PREPRICED UNIT PRICE GUIDES

1. Line items not covered in the prepriced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer. These non-prepriced line items

(NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the prepriced UPB.

2. To permit recurrent use, a non-prepriced line item must be incorporated by supplemental agreement into the non-prepriced UPB. This may be done at any time during the contract period.

NOTICE OF COMPLETION OF DELIVERY ORDER/FINAL INSPECTION

1. When the project is ready for final inspection, Contractor shall request final inspection in writing to the Contracting Officer. The final inspection will normally be requested five (5) working days prior to the desired date or as otherwise negotiated with the Contracting Officer.

Final inspections shall be scheduled prior to the completion date of the applicable delivery order.

2. Once the Contractor has requested a final inspection, the Government Inspector may then conduct a preliminary inspection without the contractor and then a pre-final inspection with all parties involved. Any discrepancies noted shall be corrected by the Contractor prior to final inspection.

3. The final inspection shall be performed with the Contractor, Civil Engineering, and Contract

Administrator. The Contracting Officer may, at his/her discretion, include technical representatives from other areas of expertise such as Fire Protection, Safety, Environmental, Bioenvironmental, or the Civil Engineering shops. The Contractor shall correct any discrepancies noted within five (5) working days or as specified by the Contracting Officer, and prior to final payment. The Contracting Officer reserves the right to both, decline the

Contractor request for a final or suspend a final inspection when it is evident that the Contractor is not ready for a final inspection. Up to 10% of the total value of the project delivery order shall be retained until all discrepancies are corrected.

4. Contractor is responsible for completing DD Form 1354 (Transfer and Acceptance of Military

Real Property) turning it into 765th Contracting Flight as a submittal item.

DESIGNATION OF GOVERNMENT INSPECTOR

The Base Civil Engineer or an authorized representative is designated as the representative of the

Contracting Officer for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract or in a delivery order.

EQUIPMENT DATA - (FOR WARRANTY/GUARANTEE ITEMS).

1. Major Equipment: The Contractor shall submit a list of all equipment furnished and installed for each delivery order under this contract. This list shall include, but not be limited to, each piece of equipment, which has a serial number. Each listing shall positively identify the piece of property by including all the following information: date installed/replaced, warranty/guarantee expiration date, item installed, type, model, serial number, style, voltage, cycles, horsepower, size, quantity, frame, item cost, item replacement cost, and location of item/equipment. The list shall be electronically furnished to the Contracting Officer.

2. Major equipment includes, but is not limited to: air conditioners, air handlers, transformers, electric motors, compressors, condensing units, chillers, exhaust fans, generators, and transfer switches.

3. This is not meant to include: light switches, fixtures, relays, contactors, valves, and such material items as piping, insulation, and minor component parts of larger assemblies.

CONSTRUCTION ASBUILTS

Upon the completion of each project the Contractor at a minimum shall provide the Government one (1) electronic copy of as built drawings for the project on AutoCAD Release Software being used by the 765th Air Base Squadron (ABS), Engineering Flight (currently AutoCAD 2023).

Individual projects may have additional requirements and quantities of drawings required.

AIRFIELD REQUIREMENTS

1. Contractor shall contact the Lajes Field Airfield Management Operations (through the

Contracting Officer Representative) for construction restrictions involving the flight line, taxiway, and runway areas and shall comply with applicable Air Force and base security requirements while construction is in progress. A mobilization/pre-construction meeting will be held between Airfield Management, Contracting, Civil Engineering and Contractor prior to project start. At this meeting, Contractor will be mandated to adhere to USAFEI 32-1007

Airfield and Heliport Planning and Design, UFC 3-260-01 Airfield and Heliport Planning and

Design, Appendix B, Section 14 - Construction Phasing Plan and Operational Safety on

Airfields During Construction, and IAW ICAO Annex 14, Chapter 7.4 and ATT-16, Section

13.

2. A construction phasing plan shall be included in each delivery order. The construction phasing plan should be submitted for coordination and review at the concept and design stage.

3. All construction activities will be separated into phases. The phasing plan will show or describe the sequence of construction activities for each phase.

4. The work area limits, barricades and temporary fencing requirements shall be clearly delineated for each phase.

5. The work area limits should include identification of restricted areas requiring escorts and free zones with secure areas (if applicable).

6. Construction vehicle access roads, including access gates and haul routes will be shown on the phasing plan.

7. Temporary pavement marking and lighting details will be presented on the phasing plan.

8. The Contractor’s personnel shall identify vehicle parking area and access routes to the work area, as well as designated waste and disposal areas.

9. Contractor shall provide information about maximum height of construction equipment expected to be used during construction, debris cleanup responsibilities and schedule (if applicable).

10. Holes, trenches, obstacles, loose pavement, trash and other debris shall be identified, closed or protected and lit at the end of the working day.

11. Construction equipment should not penetrate the 50:1 approach departure clearance surface (if applicable).

12. The construction area will be closed off with barricades, fence and lights (if applicable) and shall be placed at intervals sufficiently close so as to delineate the construction area.

13. Contractor shall ensure adequate marking and lighting is provided for the duration of the project.

14. Contractor should have a person on call twenty-four (24) hours a day for emergency maintenance, if required.

15. Contractor shall adhere to the Risk Management (RM) provided by Contracting Officer.

16. Vehicle drivers must be trained and qualified to drive on the airfield prior to the start of any airfield project. This training will be provided by Airfield Management.

17. Contractor must pick up a radio at Airfield Management Operations (AM Ops) every day, and sign the Contractor’s Tracking Sheet, indicating how many people and vehicles are working at the site.

18. Contractor shall check with AM Ops for construction restrictions involving the airfield, taxiways, and runway areas, and shall comply with applicable Air Force, ICAO and Base requirements while the construction is in progress.

19. At the end of the workday, Contractor shall stop by AM Ops to return the radio and sign out the Contractor’s Tracking Sheet and brief Airfield Management Personnel on duty about the work accomplished during the day.

20. Airfield Management, CES and Group Safety personnel will continue to monitor the construction area to ensure all safety precautions are still being adhered to and remain effective

(missing fence, barriers, cleanup, etc.).

21. AM Ops personnel will perform random construction checks to evaluate and ensure new hazards are identified, mitigated and proper risk assessment is accomplished.

ENVIRONMENTAL

ENVIRONMENTAL POLICY AND REQUIREMENTS

It is the commitment of the 65 ABG to continually strive for improvement in environmental performance; comply with applicable legal requirements and policies while reducing compliance costs and liabilities; value and strengthen the collaboration with host nation to develop programs and policies that conform to locally applicable environmental standards. The 65 ABG is also committed to promote sustainable use of natural resources as well as manufactured assets, preserving soil and groundwater quality, by reducing air emissions, the use of energy, water and hazardous materials and decreasing waste generation.

The contractor shall incorporate pollution prevention and sustainability initiatives into this contract and shall comply with 65 ABG Environmental Management System (EMS), by performing work in a manner consistent with the objectives and targets of the environmental programs.

If environmental noncompliance’s are identified, take corrective and preventative actions. In addition, employees must be aware of their roles and responsibilities under the installation EMS and of how these EMS roles and responsibilities affect work performed under the contract.

The contractor shall perform all work in accordance with applicable U.S. laws and regulations, Executive Orders, Department of Defense (DoD) and AF policies, and installation requirements.

In addition, the contractor shall comply with applicable international agreement requirements, Unified Combatant Command (UCC) policy and the Final Governing Standards for Portugal

(FGS-P) (Appendix 2 of this document). The contractor shall comply with HN environmental laws and regulations when personally required to do so or when the AF is required to do so by international agreement, UCC policy, or FGS-P.

The critical environmental regulations for any project are the most current as follows: Final

Governing Standards for Portugal (FGS-P), AFI 32-7001 Environmental Management, AFI 32-

7086 Hazardous Materials Management, AFI32-7042 Waste Management, Lajes Field Solid

Waste Management Plan, Lajes Field Hazardous Waste Management Plan (HWMP), AFI 32-7064

Integrated Natural Resources Management, AFI 32-7065 Cultural Resources Management, Lajes

Field Integrated Natural and Cultural Resources Management Plan (INCRMP), the European

Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR), Portuguese Law “Decreto Legislativo Regional n.º 29/2011/A”, and Portuguese Law “Decreto-Lei n.º 102-D/2020, de 10 de Dezembro” for Management of Construction and Demolition Waste.

This is not intended to be an exclusive listing of contractor legal responsibilities and cannot in any way release the contractor from any regulatory requirements not listed. The 765 ABS

Environmental Office can provide assistance to the contractor or the contracting office whenever interpretations of environmental regulations and procedures are required.

HAZARDOUS MATERIAL (HAZMAT) DETERMINATION AND AUTHORIZATION

PROCEDURES FOR CONTRACTORS

1. Contractors using hazardous materials on Air Force installations must comply with the authorization’s procedures established in the most current FGS-P, Chapter 5, Hazardous

Materials, AFI 32-7086 Hazardous Materials Management and approved by the Contracting

Officer. For the purposes of any project hazardous material shall be defined as any material that is capable of posing an unreasonable risk to health, safety, or the environment if improperly handled, stored, issued, transported, labeled, or disposed. Munitions are excluded.

Hazardous materials include: chemical substances and mixtures that are listed in the

USEUCOM Chemicals List 1 (access to this list is available at https://www.us.army.mil/suite/files/20917769, or from the LECS’s FGS support function

[AFCEC/CFEE, afcec.cfe.workflow@us.af.mil]) are designated as hazardous in the Hazardous

Material Information Resource System, or present one or more of the hazards listed in Table

C5.T1, "Classes of Hazardous Materials", FGS-P, Chapter 5.

2. The contractor shall comply with AFMAN 32-7002, Chapter 3 Hazardous Material

Management, dated 4 FEBRUARY 2020 or the latest version of this document if applicable.

DRAFT

https://www.us.army.mil/suite/files/20917769 mailto:afcec.cfe.workflow@us.af.mil

The Contractor shall process, obtain and maintain a Chemical/Hazardous Material Request

Authorization Form (AF IMT 3952), required, prior to beginning construction, including a compilation list of all hazardous materials to be used in the project. The listing shall be submitted for approval, using the aforementioned AF Form 3952, and a current copy of the product SDS.

3. Any hazardous material brought onto Lajes Field by the contractor must have a current copy of the manufacturer’s Safety Data Sheet (SDS). The contractor must ensure the SDS for each hazardous material comply with the requirements set forth in paragraph C5.3.5 of the FGS-P.

4. Hazardous material dispensing areas will be properly maintained. Drums/containers must not be leaking. Drip pans/absorbent materials will be placed under containers as necessary to collect drips or spills. Container contents will be clearly marked in accordance with paragraph

C5.3.7. of the FGS-P. Dispensing areas will be located away from catch basins and floor/storm drains.

5. Reuse of surplus hazardous materials shall be the responsibility of the Contractor. An inventory of surplus hazardous material is required prior to construction project closeout declaring both the quantity and reuse of that hazardous material.

6. Requirement for special haul routes to deliver or remove hazardous materials for any project shall be addressed by the Contractor.

HAZARDOUS WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

1. All types of Hazardous Waste, to include, POL, Asbestos, Lead-Based Paint and PCB’s generated by any project shall be managed and disposed of at contractor’s expense, in accordance with (IAW) the most current FGS-P, Chapter 6, Hazardous Waste and Chapter 7, Solid Waste, AFI 32-7042 Waste Management, the ADR and approved by the Contracting

Officer. For any project hazardous waste shall be defined as a controlled waste that may be solid, semi-solid, liquid, or contained gas, that either: is listed as a 6-digit waste code and marked with an asterisk in the USEUCOM Waste List, but without a specific or general reference to “dangerous substances,” or, is listed as a 6-digit waste code and marked with an asterisk in the USEUCOM Waste List with a specific or general reference to “dangerous substances” and presents 1 or more hazardous properties listed in Table C6.T1, “Hazardous

Properties”, FGS-P, Chapter 6.

2. The contractor shall be responsible for proper handling, containerization, labeling, storage, transportation and disposal of hazardous wastes created from any project IAW FGS-P, Chapter

6, Hazardous Waste. All Hazardous waste generated during any project shall be daily removed from the construction site and stored in an approved area within the Contractor’s responsibility.

3. The contractor shall ensure all hazardous wastes are moved off base in accordance with the

ADR. Requirements may include placarding, marking, containerization, and labeling. The contractor shall be responsible for obtaining all necessary manifest forms and for proper completion of each form. This manifest will be submitted in SRIR (Sistema Regional de

Informação de Resíduos, http://srir.azores.gov.pt).

http://srir.azores.gov.pt/

SOLID WASTE MANAGEMENT AND DISPOSAL REQUIREMENTS

1. All types of Solid Waste, to include, construction and demolition waste, generated by any project shall be managed and disposed of at contractor’s expense IAW the most current FGS-

P, Chapter 7, Solid Waste, AFI 32-7042 Waste Management and approved by the Contracting

Officer. For any project solid waste shall be defined as garbage, refuse, sludge and other discarded materials, including solid, semi-solid, liquid, and contained gaseous materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial wastewater effluent, dissolved materials in irrigation return flows or other common water pollutants.

2. Pick up solid wastes, and place in covered containers, which are regularly emptied. Do not prepare or cook food on the project site. Prevent contamination of the site or other areas when handling and disposing of wastes. At project completion, remove all solid waste from government property.

3. Containers should be stored on a firm, level, well-drained surface that is large enough to accommodate all of the containers and that is maintained in a clean, spillage-free condition.

4. All solid wastes or materials which have been separated for the purpose of recycling will be stored in such a manner that they do not constitute a fire, health, or safety hazard or provide food or harborage for vectors and will be contained or bundled to avoid spillage.

5. All solid waste generated during any project shall be treated, stored, and disposed of within a licensed Portuguese facility. Off-base transportation of solid waste shall also be conducted by entities authorized/licenses by Portuguese authorities. The contractor shall be responsible for obtaining all necessary manifest forms and for proper completion of each form. This manifest will be submitted in SRIR (Sistema Regional de Informação de Resíduos, http://srir.azores.gov.pt).

6. Monthly, submit a solid waste disposal report to the Contracting Officer. For each waste, the report will state the classification (using the definitions provided in this section), amount, location, and name of the business receiving the solid waste.

7. Contractor shall deliver a Construction and Demolition Waste Management and Prevention

Plan (PPG-RCD) with the waste estimate calculated/forecast before the execution of the contract, and after the execution of project, have the same PPG-RCD model, clarifying the values and parameters effectively verified and the due waste guides (e-GAR).

SPILL OF HAZARDOUS SUBSTANCES

1. Exercise due diligence to prevent, contain, and respond to spills of hazardous substances, hazardous waste, sewage and POL. Maintain spill cleanup equipment and materials at the work site. In the event of a spill, take prompt, effective action to stop, contain, curtail, or otherwise limit the amount, duration, and severity of the spill/release.

2. In the event of a spill, immediately notify the Contracting Officer. All spills must be reported to the 765 ABS Environmental Office using the Spill Notification Form (Appendix 1 of this document).

3. Spill response shall be IAW the most current FGS-P, Chapter 18, Spill Prevention and

Response Planning and the Lajes Spill Prevention and Response Plan. All spill response supplies used to respond to a spill and waste collected from the spill shall be disposed of as hazardous waste.

TOXIC SUBSTANCES MANAGEMENT AND DISPOSAL REQUIREMENTS

Asbestos/Asbestos Containing Material (ACM):

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 15, Asbestos and AFI 32-1052 Facility Asbestos management. For the purposes of any project asbestos shall be defined as six distinctive varieties of fibrous mineral silicates, including chrysotile, amosite, crocidolite, tremolite asbestos, anthophyllite asbestos, actinolite asbestos, and any other of these materials that has been chemically treated and/or altered; Asbestos Containing material shall be defined as Any material containing more than 1% asbestos by weight.

2. The demolition or removal of asbestos or ACM in buildings, structures, machines, or facilities, requires the submission of a written work plan to the Contracting Officer. The detailed work plan will be prepared by contractors who are recognized by competent Portuguese authority as qualified to conduct such work and furnished to the Contracting Officer prior to the start of work. A permanent copy of the work plan will be kept on file. The Contractor shall issue a notification to the Regional Labor Inspection (Inspecção Regional do Trabalho) to include as a minimum:

a. Name of organization and location;

b. Description of activities involving risk of exposure to asbestos, including date and duration of work activities;

c. Types of asbestos present or handled in the facility;

d. Number of workers exposed or potentially exposed to asbestos;

e. Preventive measures to be implemented to limit workers’ exposure to asbestos;

and

f. Air monitoring results.

Further notifications shall be submitted whenever a significant modification in the use of asbestos or ACM is implemented or when the activity ends.

3. The contractor shall be responsible for the proper identification, removal, handling, containerization, labeling, storage and disposal of ACM. All asbestos must be disposed of in an approved/certified asbestos landfill. The contractor shall provide to 765 ABS

Environmental Office a copy of the waste disposal manifest submitted in SRIR (Sistema

Regional de Informação de Resíduos, http://srir.azores.gov.pt) completely filled and signed by the landfill where the waste was received or disposed of. Permanent records documenting the disposal action and site will be maintained by 765 ABS Environmental Office.

Lead Based Paint (LBP):

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 17, Lead Based Paint. For the purposes of this contract lead based paint shall be defined as Paint or other surface coatings that contain lead equal to or exceeding 1.0 milligram per square centimeter (mg/cm2), or 0.5% by weight or 5,000 parts per million (ppm) by weight.

2. The contractor shall be responsible for the proper identification, removal, handling, containerization, labeling, storage and disposal of LBP waste. Dispose of lead-contaminated waste that meets the definition of a hazardous waste in accordance with Chapter 6, “Hazardous

Waste”. The contractor shall provide to 765 ABS Environmental Office a copy of the waste disposal manifest submitted in SRIR (Sistema Regional de Informação de Resíduos, http://srir.azores.gov.pt) completely filled and signed by the landfill where the waste was received or disposed of. Permanent records documenting the disposal action and site will be maintained by 765 ABS Environmental Office.

NATURAL RESOURCES

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 13, Natural Resources and Endangered Species and AFI 32-

7064 Integrated Natural Resources Management. For the purposes of any project natural resources shall be defined as all living and inanimate materials supplied by nature that are of aesthetic, ecological, educational, historical, recreational, and scientific or other value.

2. Preserve the natural resources within the project boundaries and outside the limits of permanent work. Restore to an equivalent or improved condition upon completion of work that is consistent with the requirements of the Installation Environmental Office or as otherwise specified. Confine construction activities to within the limits of the work indicated or specified.

3. Except in areas to be cleared, do not remove, cut, deface, injure, or destroy trees or shrubs without Contracting Officer's permission. Do not fasten or attach ropes, cables, or down guys to existing nearby trees for anchorages unless authorized by Contracting Officer. Where such use of attach ropes, cables, or down guys is authorized, the Contractor shall be responsible for any resultant damage.

4. Protect existing trees that are to remain, and which may be injured, bruised, defaced, or otherwise damaged by construction operations. Remove displaced rocks from uncleared areas.

By approved excavation, remove trees with 30% or more of their root systems destroyed.

Removal of trees and the procedure for removal requires approval of the Contracting Officer.

5. Remove trees and other landscape features scarred or damaged by equipment operations, and replace with equivalent, undamaged trees and landscape features. Obtain Contracting Officer's approval before removal or replacement.

HISTORICAL AND ARCHAEOLOGICAL RESOURCES

1. Contractors operating on Lajes Field property must comply with the procedures established in the most current FGS-P, Chapter 12, Historical and Cultural Resources and AFI 32-7065

Cultural Resources Management. For the purposes of any project historical or cultural resources shall be defined as Physical remains of any prehistoric or historic district, site, building, structure, or object significant in world, national, or local history, architecture, archaeology, engineering or culture, paleontology, linguistic, artistic, ethnographical, industrial or technical. The term includes artifacts, archaeological resources, records, and material remains that are related to such a district, site, building, structure, or object, and also includes natural resources (plants, animals, landscape features, etc.) that may be considered important as a part of a country’s traditional culture, history, authenticity, originality, antiquity, rarity, individuality, or exemplariness. The term also includes any property listed on the World

Heritage List or the Portuguese Register of Cultural Heritage. In Portugal, cultural and historic resources are often referred to as “Cultural Heritage”.

2. If potential historical, archaeological or cultural resources not previously inventoried are discovered in the course of any project, the newly discovered items will be carefully preserved and protected in-place and reported immediately to the Contracting Officer. Stop work in the immediate area of the discovery until directed by the Contracting Officer to resume work. The

Government retains ownership and control over historical, cultural and archaeological resources.

SOIL

1. Use the following methods to prevent erosion and control sedimentation:

a. Mechanical Retardation and Control of Runoff

Mechanically retard and control the rate of runoff from the construction site. This includes construction of diversion ditches, benches, berms, and use of silt fences and straw bales to retard and divert runoff to protected drainage courses.

b. Vegetation and Mulch

Provide temporary protection on sides and back slopes as soon as rough grading is completed or sufficient soil is exposed to require erosion protection. Protect slopes by accelerated growth of permanent vegetation, temporary vegetation, mulching, or netting. Stabilize slopes by hydro seeding, anchoring mulch in place, covering with anchored netting, sodding, or such combination of these and other methods necessary for effective erosion control.

Provide new seeding where ground is disturbed. Include topsoil or nutriment during the seeding operation necessary to re-establish a suitable stand of grass.

2. Burnoff of the ground cover is not permitted.

3. Contaminated or Suspected Contaminated Soil Testing and Disposal:

Contractor is to assume that the excavated soil is contaminated in any project being developed at an area with current and/or former industrial activities and environmental contamination previously identified.

At these sites all soil excavated by the Contractor shall be considered suspected to have contamination until test results are received. In case no information regarding the type of contaminants is available, the soil will be tested by field means (PID, visual and olfactory features) to help segregate the excavated material into suspected contaminated or non-contaminated material. A field record shall describe any observation of suspicion of contamination.

Soil excavated shall be stockpiled/stored on an approved location in accordance with project submittal requirements, with proper protection and isolation measures to avoid dispersion of contaminants and cross contamination and its exact origin will be documented using GIS techniques. The stockpiles location shall be submitted to the CO for approval. The

Contractor is responsible to sample the excavated soil. Separation of known contaminated from unknown contaminated material will be maintained until classification of sampled soil material and determination of further use or disposal is made per approach below. The

Contractor shall ensure the samples are tested by an Independent Certified Laboratory and the results shall be submitted in accordance with the project submittal requirements. The

765 ABS/CEIE Environmental Office will compare the results with the Ontario Guidelines

(industrial/commercial use) for determination of the option of reusing the soil sampled for backfill.

As a first screening Contractor shall:

a. Look for contaminated soil as evidenced by discoloration, odors, and differences in soil properties.

b. Perform soil screening using photo ionization detector (PID) equipment for estimating the total concentration of volatile organic compounds (VOCs) in soil.

Minimum of 1 PID test per 5 cubic meters of soil removed, minimum 2 PID tests per excavation site. All tests and results must be submitted to the COR in accordance with the project submittal requirements.

If contamination is identified with results of PID tests above 100 parts per million (ppm) contractor must:

i. Inform the government;

ii. Document situation prior to backfilling;

iii. Backfill…