Attachment 2 - PWS Sports Officials Rev 1 - Amendment 1.pdf

PERFORMANCE WORK STATEMENT

RAFL 48th FSS & RAFM 100th FSS Sports Officials

1. DESCRIPTION OF SERVICES

1.1. BACKGROUND

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and/or services necessary to perform the Sports Officials Services as defined in this Performance Work Statement (PWS), except as specified in Section 4 as Government-Provided Equipment, at RAF Lakenheath and RAF Mildenhall. The Contractor shall perform the services identified in this requirement. The estimated quantities of work are listed in the Appendix, estimated number of games, specific official roles required, and standard season estimates. The desired objectives and the desired results of these services can be found in the Services Summary in Section 2.

1.2. SCOPE

The Contractor shall supply the Contracting Officer and Sports Program Manager with a list of all officials no later than two (2) weeks prior to the start of each sport season. Only personnel certified in the specific sport shall be allowed to perform work for that sport under this contract. The contractor shall maintain records of each individual’s Sports Official’s training, certifications, and CPR/AED or equivalent. Documentation of certification shall be provided to the Contracting Officer and sports Program Manager no later than two (2) weeks prior to the start of each sport season. Officials shall have a valid certificate for each sport they officiate. The Contracting Officer may reject any official deemed unqualified. All rejections, changes, or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for dismissal. Sports to be officiated are as follows:

SPORT INTRAMURAL SEASON Varsity season / Higher level

Basketball Jan - Mar Oct- Apr

Flag Football Apr - Jun N/A

Softball Jul - Sep May-Aug

Soccer Oct - Dec Sept-May

Volleyball Oct - Dec Oct-May

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that Sports Officials requirements is performed at RAF Lakenheath and RAF Mildenhall in a manner that results in fulfillment of the requirements needed. The Contractor shall perform services in adherence to the requirements of this Performance Work Statement (PWS). The Contracting Officer (CO) and Contracting Officer Representative (COR) will evaluate Contractor performance based on the results required by the Services Summary (SS) and not the frequency or method of performance. It is at the Contractor’s discretion to determine the appropriate frequencies to attain the required level of service unless otherwise stated in this PWS. The Contractor shall comply with applicable federal, regional, and local laws and commercial standards.

1.3. SPECIFIC SUPPORT SERVICES

Since overseas and acceptable certifications are difficult to obtain, the contractor is permitted to provide comprehensive officials clinic/training prior to each sports season. The Clinic/training for each sport will provide a minimum of two (2) hours and thirty (30) minutes theory, understanding the rules and regulations, how to effectively referee/umpire/judge/score keep, specific game signals/how to keep score, keeping control of the game, professionally dealing with confrontation and player ejection. Followed by a minimum of two (2) hours practical experience, officiating friendly game(s) put on for the sole purpose of providing a training experience for the official’s clinic. Members receiving training after the official’s clinic will receive the same theory education and will shadow scheduled certified officials for a minimum of two (2) actual season games. The Contractor will co-ordinate the official’s clinic with the Sports program manager three (3) months prior to the season start date and the clinic will be held no later than two (2) weeks prior to season start.

1.3.1. Enforce Rules and Bylaws – Minimum Personnel Required

Officials are direct representatives of the Sports Program and Fitness and Sports Center, as such, are authorized and required to enforce all pertinent Fitness Center rules, Sports rules and bylaws established for each sport they are officiating, the below referenced rule books and established minimum personnel necessary to officiate the games/matches. Unless the Government request additional personnel, any contractor supplied additional officials will be at contract rate to reflected per minimum contract agreement. Contractors shall enforce the rules of the sports they officiate and adhere to standards identified in each rule book and Fitness Center.

1.3.2. National Collegiate Athletic Association Basketball Rule Book (Current Edition) All Basketball games to be performed under this contract for RAF Mildenhall and RAF Lakenheath Fitness Centers shall include no fewer than two (2) Certified referees, as well as one

(1) time/score keeper.

1.3.3. National Intramural Recreation Sports Association Flag Football Rule Book (Current Edition) All flag football games performed under this contract for the RAF Mildenhall and RAF Lakenheath Fitness Centers shall have no fewer than three (3) certified officials and one (1) score keeper per game.

1.3.4. FIFA Soccer Rule Book (Current Edition)

This requirement applies to all soccer games to be performed under this requirement. Each game to be performed for the Fitness Centers at RAF Lakenheath and RAF Mildenhall shall include no less than one (1) certified referee, and two (2) line judges who keep games score.

1.3.5. Amateur Softball Association of America Rule Book (Current Edition) This requirement applies to those services to be provided to RAF Lakenheath and RAF Mildenhall Fitness Center programs. Each game to be performed under this requirement shall include no less than two (2) certified umpire and one (1) scorekeeper.

1.3.6. The United States Volleyball Association Rule Book (Current Edition) This requirement applies to all volleyball matches to be performed under this requirement for RAF Lakenheath and RAF Mildenhall Fitness Centers. All games shall include no less than one

(1) certified referee, and two (2) line judges who keep game score.

1.3.7. High Level Events

Full Sports tournaments for up to 16 teams and/or provide officials for special high-level events such as a sports day. As detailed in sections 1.3.1 through 1.3.6.

1.3.8. Notification of Participation by Officials

Officials can participate as players in the sport they officiate but must inform the Sports Program Manager. The Official must control the game in an unbiased manner. The Government reserves the right to ask an Official not to officiate certain/or all games if bias is suspected.

1.3.9. Pre-season Meeting

The Contractor shall meet the Sports Director for each sports program at least Thirty (30) days prior to the start of the scheduled sport to review the specific rules and by-laws governing that particular sport. In case that the 30-day window conflicts with the contract award date, the contractor shall arrange a date with the Government which allows for sufficient review of the specific sport rules and by-laws. Meetings may be conducted via teleconference.

1.3.10. Contractor Employees

The Contractor shall supply the Contracting Officer and Sports Program Managers with a complete roster of Official’s and Score Keeper’s names and phone number one (1) week prior to the start of each sports season. This shall serve to expedite and assist with the processing of identifications required to perform background clearances which will be required for base access.

1.3.11. Control of Game

The Contractor shall take full authority and responsibility for proper conduct and control of game, taking positions on the playing area for making calls, as well as to eject game participants and spectators which display poor sportsmanship as deemed by the Official.

1.3.12. Scheduling Officials for Games

The contractor shall coordinate with the Sports Program Manager who is responsible for scheduling the games, via in-person meeting/teleconference/weekly e-mail, to be sure of the date, time, and location of each game for that sports season. The Contractor shall be responsible for scheduling of all Officials for the games and providing a schedule of Officials for those games to the Sports Program Manager.

1.3.13. Validating Calls

An Official may consult with another Official at any time or when requested to do so by a Team Manager. However, the final decision will rest with the Officials whose executive authority it is to make the decision.

1.3.14. Pre-game Meeting

The Officials shall be at the proper location for the scheduled game/event fifteen (15) minutes before game start time and ready to officiate (including scorekeepers and timers).

1.3.15. Wear Proper Uniforms and Personal Protective Equipment The Officials shall wear the same easily identified official’s uniforms across all sports (example:

Company Identity T-shirt or black and white referee shirt) and have proper equipment in their possession at each game to include whistle, personal protective equipment, etc. (including scorekeepers and timekeepers). Should an Official arrive without appropriate equipment and personal protective equipment, as outlined within these parameters, the Sports Program Manager reserves the right to cancel the event. The Sports Program Director is obligated to appropriately document the cancellation, pictures are encouraged, in which the Government reserves the right to appropriate consideration IAW Federal Acquisition Regulation (FAR) contract clause 52.246-4 Inspection of Services—Fixed Price.

1.3.16. Cancellation of Games

The Official(s) has/have the authority to cancel any game/match due to excessive misconduct or tardiness of a team. This determination will be made at the discretion of the Official(s). The Contractor’s personnel shall provide no less than a fifteen (15) minute “grace period” before cancelling a game/match for tardiness. In cases which the end-using participants fail to properly arrive at the scheduled time, the Contractor is entitled to full payment for the entire event.

1.3.17. Postponement of Games

The end users and the Contracting Officer have the authority to postpone any game because of emergencies, such as military commitments or inclement weather. Outdoor games will be temporarily postponed due to lightning within five (5) miles. If the lightning remains in the area, games will be postponed on an individual basis. Military commitments will be interpreted by the end users.

1.3.18. Reliability

If the Contractor fails to provide the minimum number of required personnel, or an official fails to meet the terms outlined under Section 1.3.15, then the game or match may be postponed and played at a later date with no additional charge to the Government. Should the Government not elect re-performance, the Contractor shall not receive payment for the cancelled event. The Government will not pay Officials that arrive more than ten (10) minutes after the scheduled start time for a game. Appeals shall be submitted in writing to the Contracting Officer within one (1) business day from notification of the Government’s intent to withhold payment.

1.3.19. Reporting Injuries

Any injury sustained by either a player or an Official shall be brought to the immediate attention of a Government representative. Officials will only administer first aid/CPR under the guidance of certification held. In the event of a Government representative or Fitness Staff being unavailable, injuries shall be reported no later than 0800 hours on the next duty day.

1.3.20. Contractor Notification of Postponement

The Contractor shall be notified of a rainout or postponed game no later than two (2) hours before game time by the Sports Director/Fitness Center Staff. In case of postponements after the two-hour grace period, the Contractor shall be paid for only the first scheduled game after the notification.

1.3.21. Holidays and Weekends

Officials may be required to work weekends and holidays due to tournament games.

1.3.22. Consumption of Drugs and Alcohol

No Official shall be allowed to officiate a game/match/event under the consumption of alcohol drugs. Contractor personnel shall not consume alcohol in, on, or around the playing areas.

Contractor personnel shall smoke only in areas labeled as designated smoking areas.

1.3.23. Professional Conduct

Officials shall maintain a professional attitude and appearance at all times. The Contracting Officer may request temporary or permanent suspension of any Official that does not abide by this contract, the sports rules, or the local by-laws. Reasons may include but are not limited to lack of professional ability, lack of sufficient knowledge of the sport, tardiness, intoxication, misconduct, and/or unprofessional appearance or behavior.

1.3.24. Scoring Documents

Scorebooks and score sheets shall be submitted to the Government representative prior to the facility closing for the day or left in a mutually agreed upon location after the game/match.

1.3.25. Absent Officials

Should an Official/Scorekeeper fail to report, the Contractor will not be paid in full but on a prorated basis for that Official/Scorekeeper missing more than ten (10) minutes of the entirety of the game. All Officials/ Scorekeepers/Timekeepers must sign the scorebook/score sheet prior to each game.

1.3.26. Ejection of Players

Incidents leading to player or coach ejection, protest of the game, or any other problem(s), shall be reported to the Fitness Center Management and Sport Program Manager before 0800 on the following duty day.

1.3.27. Outdoor Sports

Government staff for the Fitness and/or Sports Center shall be responsible for ensuring outdoor lights are turned off and press boxes are properly secured prior to leaving the field of play. Fitness Center shall provide outdoor first aid kit.

1.3.28. Contractor Progress Meetings/Surveillance

The Contractor shall meet with the Sports program Manager in person, by telephone, by teleconference, or by email to discuss Contractor performance and/or any contract concerns.

Surveillance of Contractor personnel by Government Representatives will be accomplished at least monthly. Location for meetings will be mutually determined by all parties. The Government shall reserve the right to perform spot inspections of the Contractor personnel at any time.

1.3.29. Contractor Inspections

The Contractor is expected to maintain the standards of a quality control program. The Contractor shall perform periodic inspections to ensure each sport identified in Section 1.2 and will be inspected on a per season basis. The inspection summary shall include criteria that addresses the performance level of the provided Official’s services. The Contractor shall provide the inspection report to the Sports Program Manager and Contracting Officer quarterly or upon request at any time. For further detail, reference Section 2.1.1 of this document.

1.4. BY-LAWS AND RULES

1.4.1. By-Laws

By-laws and rules for RAF Lakenheath and RAF Mildenhall will be provided to the Contractor by the Sports Program Manager after the Sports Advisory Council meeting (approximately three to four weeks) prior to the start of the specific sports season. Disclaimer: By-laws and rules may be altered by the Sports Program Manager during the playing season and the Contractor will be notified of any changes made immediately.

1.4.2. Resumes of Project Manager(s)/Coordinator(s)

The(se) resume(s) shall refer to the experience and qualification of the proposed Project Manager(s). Intended personnel shall have prior management experience.

1.4.3. Authority

The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of the requirement.

1.4.4. Availability

The Contract manager or alternate shall be available via telephone Monday through Thursday 0800-2000 and Friday 0800-1700 (GMT) or be able to respond within two (2) hours of receiving a message during this timeframe.

1.4.5. Language Requirement

The Contract Manager and alternate must be able to fluently read, write, speak, and understand the English Language.

1.4.6. Warning Concerning DoD Personnel

The Contractor is cautioned that off-duty active-duty military personnel hired under this requirement may be subject to permanent change of station, change in duty hours, or deployment.

The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform.

However, their absence at any time shall not constitute an excuse for non-performance under this requirement.

1.5. SECURITY REQUIREMENTS

1.5.1. Expectations

The Contractor shall obtain base passes. Specific instructions on how to obtain base passes shall be provided upon award.

1.5.2. Department of Defense Instruction 1402.5

As large portions of this requirement include working around and officiating services for the Department of Defense dependent children, DODI 1402.5 is in effect for this requirement. This instruction obligates all personnel in a Supervisor capacity or working with children under their direction to undergo a background check prior to being alone with a Department of Defense dependent child. Per the directions provided by this instruction, personnel who have not completed an appropriate background check, but are in a constant line of sight with an individual who has passed a background check meeting the terms of DODI 1402.5, may still provide performance on a probationary basis. The Quality Assurance personnel attached to this requirement shall provide escort while the Contractor employees commence performance, but it is still expected that the Vendor shall commence the procedure for undergoing the investigation for all assigned personnel upon contract award. Vendors should consider this added cost when proposing their prices for this requirement, as it is not the Government’s intention to provide an additional equitable adjustment for this concern after the award. The Government does not expect the Vendor to submit all their personnel for this background check, but sufficient individuals should be certified to ensure a smooth flow of operations. This determination should be dependent on the number of Officials to be provided per line item and included in the technical plan.

1.5.3. Vetting Procedure for Background Checks

Prospective Vendors shall coordinate documentation in a timely manner to allow appropriate background investigations and checks to be conducted on personnel attempting to access RAF installations in the United Kingdom. While a full review shall be conducted at the pre-performance conference at the time of contract award, Vendors shall need to transmit information regarding employees at the earliest opportunity, to ensure timely processing of base access passes. The following U.S. Air Force instructions: AFI 31-501 Section 3.2 and USAFE 31-208 Sections C, D, and E may be used as a guide to illustrate the U.S. Air Force’s policies for base installation Access.

2. SERVICES SUMMARY

The Services Summary (SS) is a tool for identifying the major performance objectives of the contract, where they can be found in the PWS, and the performance threshold describing the minimally acceptable levels of service required for each performance objective. Government inspection is not limited to SS objectives.

Performance Objective PWS Para

Performance Threshold

Task 1

Shall supply the Contracting Officer and Sports Program Managers with a list of all Officials.

1.2 No later than two (2) weeks prior to the

start of each sports season.

Task 2

Contractors shall maintain records of their personnel’s training and certifications as well as provide documentation to the Contracting Officer Officials and Sports Program Managers. All Contractor personnel must have a current certification on file for each sport they officiate before the season starts for each sport assigned.

1.2 Vendor shall maintain records for 100%

of the Officials that are performing on this requirement and provide documentation to the Contracting Officer no later than two (2) weeks prior to the start of each sports season.

Task 3

The Contractor shall contact the Sports Program Manager for each sports program at least thirty (30) days prior to the start of the scheduled sport to review the specific rules and by-laws governing that particular sport.

This meeting may be conducted via teleconference.

1.3.9 Zero (0) missed scheduled meetings per

task order.

Task 4

The Contractor shall coordinate with the end users via meeting/teleconference on a weekly basis, to confirm date, time, and location of each game for that sports season.

1.3.12 Zero (0) missed scheduled meetings per

task order.

Task 5

Officials shall wear identifiable uniforms and have appropriate personal protective equipment and whistle in their possession at each game.

1.3.15 Zero (0) Officials, per task order, per

month, shall be allowed to officiate in an unidentifiable uniform or without personal protective equipment and/or without whistle. The Government reserves the right to cancel scheduled events should the Officials arrive without appropriate uniform or equipment.

Task 6

No Official shall be allowed to officiate a game under the consumption of alcohol or drugs. Contractor personnel shall not consume alcohol in, on, or around the playing area.

Smoking shall only be permitted in designated smoking areas.

1.3.22 100% Contractor compliance is required. Zero tolerance, 100% compliance with prohibition on illegal substances and the consumption of alcohol.

Task 7 1.3.23 No More than three (3) valid customer complaints per month, per task order.

Officials shall maintain a professional attitude and appearance at all times.

*Notice: this includes all sports being performed under that task order. The Contracting Officer reserves the right to make a final determination regarding valid customer complaints.

Task 8

Scorebooks and score sheets shall be submitted to the Government representative before 1000 hours on the next duty day or dropped off in a mutually agreed upon place after the game/match.

1.3.24 No more than three (3) delinquent

logbooks per task order, per month.

Task 9

Officials/Scorekeepers shall report to each sporting event on time. All Officials, Scorekeepers, and Timekeepers must sign the scorebook/scoresheet prior to each game.

1.3.25 Should an

Official/Scorekeeper/Timekeeper fail to report on time, the Contractor will not be paid in full but on a pro-rated basis for that Official/Scorekeeper/Timekeeper time on the court or field. The Contractor shall not be paid for an Official/Scorekeeper/Timekeeper missing more than ten (10) minutes of the entirety of the game/event.

2.1. QUALITY CONTROL

2.1.1. Contractor Quality Control

The Contractor shall develop and implement procedures to identify and prevent recurrences of defective services. The Contractor shall ensure quality service is maintained throughout the life of the contract and shall prepare and implement a written quality control plan (QCP), which includes identification of the practices and procedures used, such as those of the Federal Acquisition Regulation (FAR) contract clause 52.246-4 Inspection of Services—Fixed Price. The QCP shall reflect the Contractor’s overall approach to quality and internal controls, and procedures for evaluating each of the major service areas (who, method, how often), reporting to the government, resolving deficiencies, identifying potential improvements, documenting quality control inspections, corrective actions taken, and maintaining quality control documentation. The written QCP shall be submitted to the Contracting Officer for review, feedback, and approval no later than the pre-performance conference.

2.2. QUALITY ASSURANCE

2.2.1. Government Quality Assurance

The Government may inspect and evaluate to ensure that the Contractor’s performance is in accordance with the requirements set forth in this contract. When Contractor performance does not meet the performance threshold, the Contracting Officer (CO) or Contracting Officer’s Representative (COR) may initiate a Performance Assessment Report (PAR) or Corrective Action Report (CAR) to the Contractor. The Contractor shall respond IAW the instructions provided and return it to the Contracting Officer on or before the due date.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Surveillance

The COR may inspect by watching actual task performance, physically checking the attribute of the completed task, checking a management information report, investigating customer complaints, conferring with Fitness Managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. Results of the surveillance inspection become the official U.S. Air Force record of the Contractor’s performance shall be recorded and the Contractor shall re-perform any unsatisfactory inspection result (defect) IAW the SS remedy timelines. Failing to meet the performance threshold as outlined in the SS for any performance objectives in any 1-month period may result in a warning or letter of concern from the CO or a reduction in the applicable CLIN price. Failing to meet the performance threshold as outlined in the SS of these performance objectives, in any combination for any two or more consecutive or non-consecutive months during a contract period, may result in an immediate Progress Meeting with the Multi-functional Team.

2.3.2. Periodic Progress Meetings

The CO, COR, COR Supervisor, Sports Program Director, Fitness Center Manager, Fitness Center Staff, other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. Discussion may include the following issues:

opportunities to improve the contract, proposed contract modifications, unsatisfactory inspections, trends in relation to performance objectives, positive performance, and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into identified trends. The Contracting Office may draft the meeting minutes, acquire signatures as deemed appropriate, and distribute to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GENERAL INFORMATION

3.1. CONTRACT MANAGER

The Contractor shall provide a Contract Manager who shall direct contract performance and an alternate who shall act for the Contractor when the manager is absent. The contractor shall designate these individuals in writing to the CO. The Contract Manager and alternate shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The contract manager and alternate shall be available during business hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

3.2. PERIOD OF PERFORMANCE

The period of performance for this requirement will be one (1) base year with an additional three (3) option years, for a potential total period of performance of four (4) years.

3.3. PLACE OF PERFORMANCE

The place of performance for service requirements of Sports Officials needed will be held on RAF Lakenheath and RAF Mildenhall, United Kingdom.

3.4. BASE ACCESS

3.4.1. Base Pass Requirements

The Contractor shall submit a roster of all employees requiring access to the installation within one (1) week prior to the start of each sports season. The roster shall include the full name, current address, and date of birth of all Contract personnel that will require access. Additionally, Contractor employees shall submit their United States Social Security Number (SSN) (if applicable) and passport number, or two other documents (i.e. driver’s license and national insurance number) with corresponding issue and expiration dates. Please note that unescorted base passes take an estimated 90 calendar days to process.

3.4.2. Host Agency Check (HAC) Vetting

All local national Contractor employees must undergo Host Agency Check (HAC) vetting prior to accessing RAF installations. The Contractor shall relay all employee information to the requiring activity’s HAC Manager for processing. The Contractor shall complete the required documents and return them to the HAC Manager/COR within five (5) business days. Documents include but are not limited to the following: NAC Cover Sheet; AF Form 2583, Request for Personnel Security Action; USAFE IMT 19, Residency Check for Employment with the United States Air Forces in Europe; Basic Check Verification Record (BCVR); and Ministry of Defense Liaison Office (MODLO) Proforma Packet for Security Clearance. If MODLO Proforma Packet is required (for foreign nationals), Contractor personnel will receive an online application link via the personal email address provided. Contractor employees shall complete the online application for background check within five (5) calendar days of receipt. If Contractor employees do not receive the email within seven (7) days, they shall notify the HAC manager. This process may take up to eight (8) weeks. During the processing of the background check, the Defense Vetting Agency (DVA) may contact the employee via email, phone or post to request further information.

Contractor employees are responsible for staying abreast of DVA email communications (including monitoring of personal inboxes and junk mail folders) in order to respond to the DVA in a timely manner. Approved security clearance is valid for five (5) years. The Government will not accept any employee with a federal conviction (or host nation equivalent) in their background check. Contractor employees who are U.S. citizens shall complete all required documents except MODLO Proforma Packet. Security clearance will be processed with requiring activity’s Security Manager.

3.4.3. Processing

The HAC Manager is the initial approval authority who forwards the paperwork to the 48th Security Forces Squadron (SFS) for processing. The HAC manager will receive an email confirmation when 48 SFS submits the documents to MODLO. At that time, the employee may receive a “Red Top” escorted temporary installation pass. Upon completion of MODLO checks, the employee may receive a “Green Top” unescorted installation pass.

3.4.4. Base Pass Return

The Contractor shall return all employee base passes to the CO, COR, or HAC Manager if employees are terminated or no longer employed for this contract. If the Contractor cannot return the base pass, the Contractor must report the First and Last Name, Date of Birth, and the reason they are no longer employed to the CO, COR, and HAC manager within three (3) calendar days of termination or leave of absence.

3.5. OPERATIONAL SECURITY (OPSEC)

3.5.1. The Contractor shall adhere to the following minimum requirements in support of this requirement:

3.5.2. Contractor personnel shall not discuss Government operations in public or over unprotected or unencrypted communications. The Contractor shall only transmit Controlled Unclassified Information (CUI) as directed in this PWS.

3.5.3. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveals sensitive Government operations, personnel, equipment, CUI, or classified information. When in doubt, the Contractor shall coordinate company press releases related to this contract through the COR and CO.

3.5.4. Because observation of events, operations, physical changes, etc. may reveal National Security Information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including social networking sites) any images, data/information, or observed events that reveal sensitive Government operations, personnel, and/or equipment, including, but not limited to:

3.5.4.1. Tactics, techniques, and procedures; production or work schedules; any visible or concealed modifications, upgrades, additions to vessels, aircraft, weapons or equipment;

increases, changes, or decreases in work/deployment frequency or Government personnel, vehicle, vessel, or aircraft movements; specialized equipment orders, deliveries, shipments, etc.

3.5.4.2. The Contractor shall report unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the COR and CO.

3.5.5. The Contractor shall remove Government-issued badges, and identification and/or conceal from plain sight when off base. The Contractor shall not leave Government-issued identification in vehicles or unprotected areas. The Contractor shall not duplicate, copy, or loan badges and passes to others. The Contractor shall immediately report lost or stolen identification badges, vehicle passes etc. to the COR, CO, and Installation Security Office.

3.5.6. The Contractor shall practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI shall include the adherence to and execution of countermeasures which the Contractor initiates or as provided by the COR and/or CO, for CI on or related to this PWS. The Contractor shall utilize the Wing OPSEC Policy and Critical Information and Indicators List (CIIL) per 48 FW, 100ARW and 352 SOW directive(s) as applicable, to protect critical but unclassified information.

3.5.7. If Contractor will have access to on-base facilities or other government facilities for 30 days or longer, such as embedded contractors or participates in operations, the Contractor must complete applicable training and awareness familiarization.

3.5.7.1. Initial training may be provided by computer-based training, live training, or a combination of both. Live training may be accomplished by an OPSEC coordinator, Wing OPSEC Signature Manager, or POC from the unit requesting the contract. Online training may be accomplished at https://www.cdse.edu/Training/eLearning/GS130/.

3.5.7.2. The Contractor shall ensure all employees with 30 days or longer access to on-base facilities complete OPSEC training before starting performance on this contract.

3.5.7.3. The Contractor must maintain individual training records for compliance purposes and provide training records to the COR and/or CO when requested.

3.5.8. Subcontractor Credentials

Contractor employees and subcontractor employees shall possess the proper credentials to work in the United Kingdom. Persons later found to be undocumented, or illegal aliens will be remanded to the proper authorities. The Contractor shall not receive compensation for delays or expenses incurred in order to comply with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

3.5.9. Badges

The Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. Badges shall identify the individual’s name, company name, and the clear, distinct marking “Contractor”. Size, color, style, etc. are to be mutually agreed to by Contractor and Government. The Contractor’s identification badge shall not be used as a requirement for installation entry, or for entry into Government-designated controlled or restricted areas.

3.5.10. Property Protection

Property protection for the Government-owned facility where the Contractor’s primary work center is located is the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, The Air Force Installation Security Program and command/local directives. The Contractor shall safeguard all Government-owned equipment and materials in his/her possession or use.

3.5.11. Safeguarding Classified or Unclassified Information

The Contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, the Contractor shall surrender all resources (e.g. maps, publications, instructions, photos) provided by the Government to assist the Contractor in the performance of this contract upon termination of employment, termination of the contract, or the end of the contract performance period.

3.5.12. Non-Disclosure Agreements

To safeguard information, non-disclosure agreements may be required for all Contractor personnel comprising this contract.

3.5.13. Privacy Act

Performance on this contract may require access to Privacy Information. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

3.6. PHYSICAL SECURITY

The Contractor shall safeguard all Government-owned facilities, equipment, and materials in the Contractor’s possession or used in the day-to-day performance of the contract.

3.7. ENVIRONMENTAL, HEALTH, AND SAFETY

The Contractor shall provide their employees with the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), and local UK laws. The Contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

3.8. ENERGY CONSERVATION

The Contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

4.1. Facilities

There are no Government-Furnished Facilities provided under this contract.

4.2. Equipment

The Government shall provide and maintain the scoreboards. The Government shall also provide scorecards/logbooks and shall provide this equipment as outlined in the individual delivery orders.

The contractor shall not be obligated to pick up or fill out the documentation regarding these score cards until the Government has transmitted the appropriate documentation, as outlined in Section

1.3.24 and Section 1.3.27.

5. GOVERNMENT-FURNISHED SERVICES

5.1. Utilities

Utilities will be provided while the contractor is performing on base.

5.2. Security and Fire Protection

Security Police and Fire Protection can be reached at RAF Lakenheath 01638- 52-3000 or RAF Mildenhall 01638 52-2763-

5.3. Emergency Medical Care

The Government shall provide, strictly on an emergency basis, medical facilities for emergency medical care. Any use of these facilities shall entitle the Government to consideration and shall be used solely on a reimbursable basis.

6. CONTRACTOR FURNISHED PROPERTY

6.1. Equipment

The contractor shall provide the appropriate sports official uniforms, required equipment, whistles, pencils etc. to include personal protective equipment required by the listed guidelines, for its own personnel for this contract.

APPENDICES

Appendix A, Standards Appendix B, Estimated Annual Number of Games – Standard Season Estimates Appendix C, Acronym List

Appendix A, Standard – Availability of Publications & Documents

DoD 5500.7-R Joint Ethics Regulation AFI31-401 Information Security Program Management (Supplements DOD 5200-1R) AFI 31-601 Industrial Security Program Management (Supplements DOD 5200-22R) AFI 64-106 AF Industrial Labor Relations Activities AFPD 91-3 Occupational Safety and Health AFI 91-301/91-302 Air Force Occupational & Environmental Safety, Fire Prevention & Health

Program AFI 91-202/JS1 The USAF Mishap Prevention Program AFI 91-204 Investigating and Reporting U.S. Air Force Mishaps

APPENDIX B

Estimated Annual Number of Games – Standard Season Estimates

CLIN SPORT Lakenheath Mildenhall Total

FY26

(Base)

0001 Flag Football Official 1 100 100 200 0002 Flag Football Official 2 100 100 200 0003 Flag Football Official 3 100 100 200 0004 Flag Football Scorekeeper 100 100 200

0005 Intramural Basketball Referee 1 100 100 200 0006 Intramural Basketball Referee 2 100 100 200 0007 Intramural Basketball Scorekeeper 100 100 200

0008 Volleyball Referee 100 100 200 0009 Volleyball Line Judge 1 100 100 200 0010 Volleyball Line Judge 2 100 100 200

0011 Softball Umpire 1 148 148 296 0012 Softball Umpire 2 148 148 296 0013 Softball Scorekeeper 148 148 296

0014 Indoor Soccer Referee 1 100 100 200 0015 Indoor Soccer Referee 2 100 100 200

0016 High Level Event 5 5 10

FY27

(OY1)

1001 Flag Football Official 1 100 100 200 1002 Flag Football Official 2 100 100 200 1003 Flag Football Official 3 100 100 200 1004 Flag Football Scorekeeper 100 100 200

1005 Intramural Basketball Referee 1 100 100 200 1006 Intramural Basketball Referee 2 100 100 200 1007 Intramural Basketball Scorekeeper 100 100 200

1008 Volleyball Referee 100 100 200 1009 Volleyball Line Judge 1 100 100 200 1010 Volleyball Line Judge 2 100 100 200

1011 Softball Umpire 1 148 148 296 1012 Softball Umpire 2 148 148 296 1013 Softball Scorekeeper 148 148 296

1014 Indoor Soccer Referee 1 100 100 200 1015 Indoor Soccer Referee 2 100 100 200

1016 High Level Event 5 5 10

FY28

(OY2)

2001 Flag Football Official 1 100 100 200 2002 Flag Football Official 2 100 100 200 2003 Flag Football Official 3 100 100 200 2004 Flag Football Scorekeeper 100 100 200

2005 Intramural Basketball Referee 1 100 100 200 2006 Intramural Basketball Referee 2 100 100 200 2007 Intramural Basketball Scorekeeper 100 100 200

2008 Volleyball Referee 100 100 200 2009 Volleyball Line Judge 1 100 100 200 2010 Volleyball Line Judge 2 100 100 200

2011 Softball Umpire 1 148 148 296 2012 Softball Umpire 2 148 148 296 2013 Softball Scorekeeper 148 148 296

2014 Indoor Soccer Referee 1 100 100 200 2015 Indoor Soccer Referee 2 100 100 200

2016 High Level Event 5 5 10

FY29

(OY3)

3001 Flag Football Official 1 100 100 200 3002 Flag Football Official 2 100 100 200 3003 Flag Football Official 3 100 100 200 3004 Flag Football Scorekeeper 100 100 200

3005 Intramural Basketball Referee 1 100 100 200 3006 Intramural Basketball Referee 2 100 100 200 3007 Intramural Basketball Scorekeeper 100 100 200

3008 Volleyball Referee 100 100 200 3009 Volleyball Line Judge 1 100 100 200

3010 Volleyball Line Judge 2 100 100 200

3011 Softball Umpire 1 148 148 296 3012 Softball Umpire 2 148 148 296 3013 Softball Scorekeeper 148 148 296

3014 Indoor Soccer Referee 1 100 100 200 3015 Indoor Soccer Referee 2 100 100 200

3016 High Level Event 5 5 10

Appendix C, Acronym List

PWS – Performance Work Statement CO – Contracting Officer COR – Contracting Officer Representative SS – Services Summary SSN – Social Security Number HAC – Host Agency Check BCVR – Basic Check Verification Record MODLO – Ministry of Defense Liaison Office DVA – Defense Vetting Agency SFS – Security Forced Squadron OPSEC – Operational Security