Attachment 2_PWS-Nikon-Service final.pdf

PERFORMANCE WORK STATMENT

FOR

SERVICE MAINTENANCE AGREEMENT

OF

NIKON XTH225 ST X-RAY MACHINE

WRIGHT-PATTERSON AFB

18 June 2025

PERFORMANCE WORK STATMENT

FOR

SERVICE MAINTENANCE AGREEMENT

OF

NIKON XTH225 ST X-RAY MACHINE

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, parts, and supervision necessary to perform preventive and remedial maintenance. Equipment is located in the Engineering Laboratory, Air Force Institute of Technology (AFIT), Wright-Patterson AFB OH.

Service maintenance and repair tasks shall be in accordance with the procedures recommended by the X-ray machine manufacturer. A periodic maintenance schedule shall be developed before the start of the contract.

1.1. BASIC SERVICES. The Contractor shall maintain and repair the X-ray machine in accordance with manufacturer’s recommendations and standard commercial practices. Upon notification by the laboratory supervisor, the Contractor shall perform emergency maintenance services as required. The Contractors targeted response time is 72 hours for on-site maintenance.

1.2. PARTS REIMBURSEMENT(S). Contractor shall repair/replace all parts required for operation of the covered equipment at no charge except for: operational supplies and consumables, flat panel detectors, reconstruction/validation computer, the government’s electronic data, structural components and low wear items designed to operate for the life of the system, and external devices such as the electrical supply and the compressed air source.

1.3. SOFTWARE SERVICE CONTRACT. Software upgrades for Nikon software are included but upgrades for third-party software on the system are not included in the service contract.

1.4. NEW EQUIPMENT. This order/contract may be amended to include new machines and delete existing machines. Any addition or deletion of machines will result in a modification to the contract.

1.5. ROUTINE MAINTENANCE.

1.5.1. Preventative Maintenance Inspection The Contractor shall perform the following mechanical and electrical inspections twice annually and make whatever replacements or repairs deemed necessary. Consumable materials are to be included.

a. Mechanical and Electrical Inspections: Clean and polish the cathode and anode, change and align filament as needed, Clean and grease high voltage cable connections, Test safety interlocks, re-grease turbo pump, drain and replace backing pump oil, check and grease lead screw and bearings, flush and refill cooling system, and check o-rings and replace as necessary.

1.5.2. Radiation Survey and Safety Inspection. Radiation measurements shall be performed annually over the external surface of the x-ray cabinet with all panels in place. The survey is to be repeated with all available target. The highest detected radiation leak must be record and a radiation certificate shall be provided for each system.

1.6. GOVERNMENT REGULATIONS: All Contractor personnel performing work under this contract must comply with all applicable Air Force and local regulations. Of specific concern are regulations regarding wearing of badges, access lists, and safety.

a. The Contractor is expected to perform in a safe manner. Appropriate safety manuals are available for use and will be complied with. Should any injuries occur during the performance period of this contract, the Contractor must notify the Contracting Officer (CO) in writing within 24 hours of such injury.

b. The Contractor shall notify the contracting officer in writing within 24 hours of any actual or potential labor disputes.

1.7. SERVICE CALL RESPONSE. The Contractor shall respond to a repair service request within 72 hours. Service repair calls will occur when the X-ray machine malfunctions or fails to operate properly.

1.8. SERVICE RECORDS. The Contractor shall maintain service history records for the equipment items (by serial number) serviced. Each service record shall contain the following minimum information. These service records shall be made available to the government representative upon request and shall be delivered to the government representative upon termination or completion of the contract:

a. Dates of maintenance coverage under Monthly Maintenance.

b. Services performed on the item and copy of the Malfunction Report.

1.9. EQUIPMENT REPAIR. The Contractor shall return equipment to operational condition within five days after notification of service requirement, unless otherwise approval is granted by the government representative for different number of days. The Contractor shall notify the government representative when any replacement part must be ordered and repair delays are expected.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government shall furnish or make available bench space and utilities described in paragraph 2.1, 2.2. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-arounds have been established. Should a hazard be subsequently identified, the Government corrects OSHA hazards according to base-wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided thereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base wide priorities. Before any modification of the facilities performed by the Contractor at his or her expense, the Contractor must furnish the contracting officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the contracting officer. In the case of alterations necessary for compliance with the OSHA, such permission shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used in performance of this contract.

2.1. GOVERNMENT-FURNISHED UTILITIES. AFIT will furnish 110 Volts, 60 Hz for calibration equipment and equipment needed for preventative maintenance (PM) and remedial maintenance (RM). AFIT will provide an area for bench tests, component replacement, calibration and other out-of-system repair activities.

3. GENERAL INFORMATION.

3.1. QUALITY ASSURANCE. The Government shall periodically evaluate the Contractor’s performance in accordance with industry standards for X-ray machines on maintenance procedures.

3.2. HOURS OF OPERATION. Normal Hours of Operation: The Contractor shall perform the services required under this contract during the following hours: Monday through Friday (0800-1700).

NOTE: The Contractor may be required to work extended hours or emergency service at written approval by the Contracting Officer.

Holidays. The Contractor is not required to provide service on the following days:

New Years Day Memorial Day Veterans Day Martin Luther King Day Independence Day Thanksgiving Presidents Day Labor Day Juneteenth Christmas

3.2.1. PLACE OF PERFORMANCE.

AIR FORCE INSTITUTE of TECHNOLOGY (AFIT) 3060 ASCANI St.

WPAFB, OH 45433

3.3. SECURITY REQUIREMENTS. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

3.3.1. KEY CONTROL. The Contractor will not be issued keys.

3.4.1. LOCK COMBINATIONS. The Contractor shall control access to all Government provided lock combinations to preclude unauthorized entry.

3.4.2. SECURITY REQUIREMENTS. The designated representative or alternate shall complete a “Request for Identification Credential” (WPAFB Form 1440) for each employee of the Contractor requiring access to Wright-Patterson Air Force Base. The requests shall be submitted to Pass and Registration Building 268. The Government will provide a completed “Identification Credential” (AFMC Form 87), which shall be issued, displayed and surrendered as directed in AFI 131-209.

4. SPECIAL QUALIFICATIONS. The Contractor shall provide a designated representative who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the Contractor when the designated representative is absent, shall be designated in writing to the contracting officer.

4.1. The designated representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

4.2. The designated representative or alternate(s) shall be available during normal duty hour, and be available to respond via telephone within four hours during normal business hours.

4.3. The designated and alternate or alternate(s) must be able to read, write, speak, and understand English.

4.4. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the contracting officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.5. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the Joint Ethics Regulation, DOD 5500.7R. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFR 79-1.

4.6. ENVIRONMENTAL and HAZARD MATERIALS HANDLING. The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

4.7.1. NOTIFICATION OF ENVIRONMENTAL SPILLS. If the Contractor spills or releases any substance contained in CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the Base Civil Engineers at 257-6764. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

4.7.2. MATERIAL STORAGE AND USE. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

4.7.3. PURCHASE OR USE OF HAZARDOUS MATERIALS. Preapproval from the HAZMAT Cell (88 SUPS/LGSCH, 257-9716, Bldg. 1 Area C) is required prior to Contractor purchase of hazardous materials for work performed under contract to the Government. Form “HM Cell 013” must be submitted for each material to be brought into WPAFB. In addition to approving purchase and use of hazardous materials, the HAZMAT cell shall track the Material Safety Data Sheets (MSDS) accompanying the materials, and maintain an inventory. A separate form “HM Cell 013” is required for each material proposed for use. The form contains information on major stock classes that can be considered to be hazardous as well as those chemicals on the EPA-17 list and class I ozone depleting substances.

Contractor must also comply with AFOSH Standard 161-21, Hazard Communication.

4.7.4. Provide protection to Government property to prevent damage during the period of time the property is under the control or in the possession of the Contractor.

4.7.5. Record and report within 1 hour to the CO or designated Government representative (GR) all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.7.6. In the event of an accident, take reasonable and prudent action to establish control of the accident scene, prevent further damage to persons or property, and preserve evidence until released by the accident investigative authority through the contracting officer.

4.7.7. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.7.8. Comply with safety provisions listed in the technical publications within the Performance Work Statement.

4.7.9. The Contractor shall provide a list of all hazardous materials to be used in the project prior to starting work to the Wright-Patterson AFB Hazardous Materials Cell (HM CELL). The Contractor shall also provide a weekly list of exact quantities and types of hazardous materials brought on base, used, and removed to the HM CELL. No hazardous materials shall be stored on Wright-Patterson AFB at anytime. All hazardous materials shall be removed from Wright-Patterson AFB at the end of each workday.

5. PERIOD OF PERFORMANCE. The service plan is a one year service agreement.

6. Payment. 100% payment upon completion of all requirements specified in this Performance Work Statement through Wide Area Workflow (WAWF) (https://wawf.eb.mil/).