Attachment 2 - PWS-GreaseTrapCleaningSrv-FINAL_30Sept25.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GREASE TRAP CLEANING SERVICE

BEALE AIR FORCE BASE (AFB), CA

September 2025

1. BACKGROUND. The 9th Civil Engineering Squadron (CES) at Beale AFB requires regular scheduled cleaning and unscheduled cleaning services for underground grease traps. This service will prevent blockages, and grease overflow ensures compliance with local, city, county, state, and federal regulations. The regular scheduled grease trap cleaning is essential for maintaining the efficiency of the kitchen’s wastewater system and neglecting this maintenance can result in unpleasant odors, slow drainage, and even complete blockages cause significant damage to plumbing infrastructure if not properly managed.

2. SCOPE. The Contractor shall provide routine cleaning services to all underground grease trap tanks located at Beale AFB. The Contractor shall perform scheduled cleaning, unscheduled cleanings and any required corrective maintenance to ensure the safe, efficient, and reliable operation of the Grease Trap tanks. Services shall include, but are not limited to, removing all grease and liquids, cleaning of the tanks, and disposing of the grease and all liquids while staying in compliance with all Air Force Office of Safety and Health (AFOSH) standards and applicable safety regulations. The Contractor is also responsible for clearing all equipment and materials from the work site and returning all affected areas to their original condition or as otherwise specified by the Government.

The Contractor shall provide all personnel, tools, materials, supervision and other items and services necessary for Grease Trap Cleaning services.

3. DESCRIPTION OF SERVICE. The Contractor shall provide quarterly cleaning services for six (6) underground grease trap tanks located at five (5) separate facilities on Beale AFB. Which include the initial assessment, pumping service, thorough cleaning, monitoring and inspection, documentation, compliance verification. The Contractor shall keep the work area orderly and, in a hazard, free condition while pumping service and through cleaning is being conducted. The Contractor shall be responsible for clean-up once the cleaning of the grease trap, and remove all grease and solids, ensuring compliance with local regulations. All debris and waste shall be properly disposed of at an off-base property.

4. SCHEDULED CLEANING SERVICES. The Contractor shall perform scheduled quarterly cleaning to ensure operational readiness and must be in compliance with AFOSH guidelines, standards, applicable Department of Defense regulations, and applicable safety standards. The Contractor shall submit a schedule of anticipated regular scheduled cleanings for approval to the Contracting Officer Representative (COR) and Contracting Officer (CO) fourteen (14) business days prior to visit.

4.1. Quarterly Scheduled Cleanings. The Contractor shall provide comprehensive quarterly cleaning services for all grease traps listed in Attachment 1. These services will be performed by qualified personnel and shall adhere to all applicable local and state regulations. The Contractor shall ensure each quarterly cleaning will consist of a complete evacuation of the grease trap, removing all liquids, floating grease, food waste, and settled solids. The Contractor will prioritize grease removal, ensuring a minimum of 90% grease and a maximum of 10% water removal from the scum blanket. The Contractor will thoroughly clean the interior surfaces of the grease trap, including sides, baffles, and lids, to eliminate grease build-up and any remaining material, following evacuation of all liquid and materials. The Contractor will also address potential odor sources. Enzyme additives will be applied as deemed necessary by the Contractor to optimize grease trap performance and odor control.

4.1.1. Pre-Service Notification. Prior to commencing scheduled cleaning services at each location, the Contractor shall notify the Contracting Officer Representative (COR) of their arrival on the installation and the specific station number to be serviced.

4.1.2. Post-Service Verification. Upon completion of services at each location, the Contractor shall ensure the COR is at the job site to verify satisfactory service completion.

5. UNSCHEDULED CLEANING SERVICE. The Contractor shall be responsible for providing unscheduled grease trap cleaning services to address unforeseen circumstances that necessitate service beyond the regular quarterly schedule. Upon notification of an unscheduled service requirement from the Contracting Officer Representative (COR), the Contractor shall acknowledge receipt of the request within 24 hours. The Contractor shall then schedule and complete the required cleaning services within three (3) business days of the initial notification.

All procedures, standards, and disposal requirements outlined in paragraph 4, paragraph 6 and paragraph 7 shall apply equally to all unscheduled cleaning service calls.

6. GREASE PUMPING AND OFFSITE DISPOSAL. The Contractor shall ensure grease trap professionals have all proper licensing and/or certifications for handling, removing, transporting and disposing of all liquid and materials according to all local, city, county, state, and federal regulations.

7. REPORTS AND DOCUMENTATION. The Contractor shall submit written service reports and certification documentation to the COR and CO within ten (10) days after completion of each service. Reports shall be organized by facility number, tank number and shall include, at a minimum: date of service, facility serviced, amount of liquids removed from each tank, the name of the technician(s) and shall be annotated on the Grease Traps Checklist located in Attachment 2. The Contractor shall provide proper waste handling licensing and/or certification upon the request of the CO.

8. SERVICE SUMMARY. The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in Contractor performance.

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

PWS Ref &

Performance Objective

Performance Threshold

PO-1: 4. -

Scheduled Cleaning Services.

The Contractor shall perform scheduled quarterly cleaning to ensure operational readiness and must be in compliance with AFOSH guidelines, standards, applicable Department of Defense regulations, and applicable safety standards 100% of the time.

PO-2: 4. -

Scheduled Cleaning Services.

The Contractor shall submit a schedule of anticipated regular scheduled cleanings for approval to the Contracting Officer Representative (COR) and Contracting Officer (CO) fourteen (14) business days prior to visit 100% of the time.

PO-3: 4.1. -

Quarterly Scheduled Cleanings

The Contractor shall provide comprehensive quarterly cleaning services for all grease traps listed in Attachment 1. 100% of the time.

PO-4: 4.1. -

Quarterly Scheduled Cleanings

The Contractor shall ensure each quarterly cleaning will consist of a complete evacuation of the grease trap, removing all liquids, floating grease, food waste, and settled solids 100% of the time.

PO-5: 4.1. -

Quarterly Scheduled Cleanings

The Contractor will prioritize grease removal, ensuring a minimum of 90% grease and a maximum of 10% water removal from the scum blanket 100% of the time.

PO-6: 4.1. -

Quarterly Scheduled Cleanings

The Contractor will thoroughly clean the interior surfaces of the grease trap, including sides, baffles, and lids, to eliminate grease build-up and any remaining material, following evacuation of all liquid and materials 100% of the time.

PO-7: 4.1. -

Quarterly Scheduled Cleanings

The Contractor will also address potential odor sources. Enzyme additives will be applied as deemed necessary by the Contractor to optimize grease trap performance and odor control 100% of the time.

PO-8: 4.1.1. -

Pre-Service Notification

The Contractor shall notify the Contracting Officer Representative (COR) of their arrival on the installation and the specific station number to be serviced 100% of the time.

PO-9: 4.1.2. -

Post-Service Verification

The COR is at the job site to verify satisfactory service completion 100% of the time.

PO-10: 5. -

Unscheduled Cleaning Service

The Contractor shall be responsible for providing unscheduled grease trap cleaning services to address unforeseen circumstances that necessitate service beyond the regular quarterly schedule 100% of the time.

PO-11: 5. -

Unscheduled Cleaning Service

The Contractor shall acknowledge receipt of the request within 24 hours 100% of the time.

9. DELIVERABLES. The Contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the 9 CES Civil Engineer Squadron, Contracting Officer Representative (COR) and Contracting Officer (CO).

PO-12: 5. -

Unscheduled Cleaning Service

The Contractor shall then schedule and complete the required cleaning services within three (3) business days of the initial notification. All procedures, standards, and disposal requirements outlined in paragraph 4, paragraph 6 and paragraph 7 shall apply equally to all unscheduled cleaning service calls 100% of the time.

PO-13: 6. -

Grease Pumping and Offsite Disposal

The Contractor shall ensure grease trap professionals have all proper licensing and/or certifications for handling, removing, transporting and disposing of all liquid and materials according to all local, city, county, state, and federal regulations 100% of the time.

PO-14: 15. -

Clean-Up

The Contractor shall keep the work area orderly and, in a hazard free condition. The Contractor shall be responsible for clean-up of the job site including removal of all waste from site areas. All debris and waste shall be properly disposed of properly at an off-base property100% of the time.

Deliverable

PWS

Section

Frequency

Format

Submit To

Scheduled Cleaning Services

4 The Contractor shall submit a schedule of anticipated regular scheduled cleanings for approval fourteen (14) business days prior to visit.

In writing via email.

COR and CO

Reports And Documentation

7 The Contractor shall submit written service reports and certification documentation. to the COR and CO within ten

(10) days after completion of each service.

Submit Attachment 2 - Grease Traps Checklist in writing via email.

COR and CO

Reports And Documentation

7 The Contractor shall provide proper waste handling licensing and/or certification upon the request of the CO.

Submit licensing and/or certification in writing via email.

COR and CO

10. GOVERNMENT FURNISHED SERVICES.

10.1. Services. The Government will provide police and fire protection while on Beale AFB. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The Government shall provide emergency medical treatment for life-threatening emergencies only until civilian ambulances arrive.

10.2. Damage to Government Facilities and Property. The Contractor shall reimburse the Government if details of formal investigation of fire or other related or unrelated structural damage result in pecuniary liability assessed to the Contractor.

The Contractor shall replace all damaged or lost Government Furnished Facilities, Government Furnished Equipment and/or Government Furnished Materials at no cost to the Government.

11. GENERAL INFORMATION.

11.1. Contractor Personnel. Contract personnel shall present a neat appearance.

Contract personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

11.2 Safety. The Contractor shall follow all applicable AFOSH standards pertaining to the work being accomplished. The Contractor shall comply with all applicable local, city, county, state, and federal regulations pertaining to grease trap cleaning, waste handling, waste hauling and waste disposal.

12. SECURITY. The Contractor shall comply with all requirements and procedures IAW

DAFFARS 5352.242-9000, Contractor Access to Department of the Air Force Installations. The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Department of the Air Force installations cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-

Security 12 Entry Access Listing (EAL) (Attachment 3) shall be turned in within five (5) business days prior to the start of work on base.

Submit Attachment 3 - Entry Access Listing

(EAL)

COR

furnished Contractor identification badges while visiting or performing work on the installation. An Entry Access Listing (EAL) (Attachment 3) shall be turned into the COR within five (5) business days prior to the start of work on base. The EAL will be sent to Security Forces who will conduct a background check on each employee. Upon clearance and approval, the Contractor will be notified and will have approximately ten days to get their base passes from Pass & ID. During the performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who has quit, been terminated, or no longer requires access to the work site.

12.1. Base Closures. Work scheduled, but not accomplished, during a base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening of the base.

12.2. Traffic Laws. The Contractor and their employees shall comply with all installation traffic regulations.

13. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of work with the COR.

14. RECOGNIZED FEDERAL HOLIDAYS. The 9 CES’s standard operating hours are Monday – Friday, between the hours of 7:00AM-4:00 PM, PST. The Contractor is not required to provide service on federal holidays. If any holiday falls on Saturday, the preceding Friday will be observed. If any holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance. The following Federal holidays are observed:

New Year's Day 1 January Martin Luther King’s Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday in May

Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

15. CLEAN-UP. The Contractor shall keep the work area orderly and, in a hazard free condition. The Contractor shall be responsible for clean-up of the job site including removal of all waste from site areas. All debris and waste shall be properly disposed of properly at an off-base property.

16. ENVIRONMENTAL CONTROL. The Contractor shall comply and assure that all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters.

17. HAZARDOUS MATERIALS AND WASTE. The Contractor is responsible for cleanup of any hazardous materials, spills or waste. The Contractor shall clean-up, containerize, and properly dispose of any spills caused by the Contractor’s employees such as any liquid spills they cause at the work site that might degrade environmental quality. The Contractor shall contact the Hazardous Waste Manager, 9 CES/CEIER, 530-634-2644 for further guidance. All clean up procedures shall follow all Federal, State, and County laws and regulations.

18. GOVERNMENT RESOURCES. Spill cleanup using government resources will be charged to the Contractor at an amount determined by the CO based on actual cost for manpower, supplies, equipment, and any resulting fines levied for the spill clean-up and testing.

Attachment 1

Grease Traps Location

Station # Location Building Number Total # of Tanks Gallons 1 Burger King 2447 1 2,000 2 Contrails Inn 2490 1 2,000 3 Reece Point 24081 1 3,000 4 Reece Point 24081 1 3,000 5 Ramoneda Grill 11603 1 2,000 6 Community

Center 2434 1 2,000

Attachment 2

Grease Trap Checklist

Date of Service:

Building #:

Total # of Gallons Pumped & Disposed:

Comments:

Name of Technician performing service:

Signature:

Attachment 3

Contractor Entry Authorization List (EAL)

CONTRACTOR ENTRY ACCESS LIST FORM

Effective 15 Aug 2016 the USAF will implement REAL ID Act requirements IAW Public Law 109-13 and the Code of Federal Regulations (CFR) Title 6, Part 37

Note: Personnel will be placed on an EAL for no longer than 29 Days and 15 Business days to receive there DBIDS Card. Any longer will require an 1172 form to get a base pass or a memo from contracting. Handwritten/PDF submittals will not be processed.

NOTE: SSN is used to positively identify individuals. Failure to identify individuals is automatic denial to Beale AFB.

Employee's LEGAL Last Name Employee's LEGAL First

Name DOB Drivers License Number Issuning State Start Date Expiration

Date Sponsor Name/DOB Sponsor Phone Number Sponsors DOD ID/ EDIPI Destination Company Name Authorized Entry Times/ Days Contract

Number SSN