Attachment 2 PWS Fitness Equipment PM and Repairs 22 August 2024.pdf

Performance Work Statement

Exercise Equipment Maintenance and Repair Services

1.0. Description of Services. The contractor shall provide all parts, tools, equipment, materials, transportation, personnel, labor, supervision, and management to perform Exercise Equipment Maintenance and Repair services for the Sam Johnson Fitness Center at Homestead Air Reserve Base (HARB), FL.

1.1. Basic Services. The contractor shall provide the following maintenance and repair services at the Sam Johnson Fitness Center located at Building 359, Homestead ARB, FL.

a. On-site maintenance and repair services.

b. Purchase and replacement of all parts necessary to maintain/repair equipment.

c. Replacement of equipment padding as specified by authorized fitness center staff members.

d. All repair work must be guaranteed in accordance with industry standard, which is 30 days.

1.1.1. Quarterly Preventive Maintenance. The contractor shall perform on-site scheduled maintenance for exercise equipment listed in Appendix 1, in accordance with industry standards and equipment manufacturers’ recommendations. The Contractor shall ensure all equipment operates safely and is clean and free of dust and grease build-up.

a. General Maintenance: Perform a safety inspection of frame, seat supports, chains, pulleys, cables, belts, etc. and check for missing or worn hardware; upholstery is inspected for wear and tear, rips, cuts, etc.

b. Lubrication: Lubrication of all chains, sprockets, rollers, guide rods, seat adjustments, threaded rods, pivot points, mounting bolts for tightness, etc.

c. Electrical Components: The technician will inspect all line cords, power supplies, batteries and devices for functionality. Inspection of all electrical connections and wires.

Test electronics and calibrate where necessary.

d. Cleaning: The technician will clean the inside of equipment including the motor components.

e. Performance Test: After the Preventative Maintenance has been completed, our technician will run a performance test to ensure that all functions are working properly.

1.1.1.1. Preventive Maintenance Inspection (PMI) Plan. The contractor shall develop and maintain a PMI plan that includes all the required inspections, tests, and services, for all exercise equipment listed in PWS Appendix 1. The contractor shall submit the PMI plan to the Contracting Officer and the designated fitness center staff member for acceptance, no later than three workdays prior to the contract start date.

1.1.1.2. Preventive Maintenance Schedule. The contractor shall develop and submit a preventive maintenance schedule and include all exercise equipment listed in PWS appendix 1.

The schedule shall reflect the days of the week when maintenance services will be performed. The contractor shall submit the schedule, and any subsequent changes, to the customer for acceptance, no later than three workdays prior to the contract start date. The contractor may increase the frequency of preventive maintenance, in an effort to minimize repair requirements, at the contractor’s discretion and at no additional cost to the Government. If at any time the contractor is unable to follow the schedule, the contractor shall notify a designated Fitness Center staff member.

1.1.2. Repairs. The contractor shall perform on-site repair services as required for the fitness center, as necessary. Upon arrival to HARB, the contractor shall contact a designated fitness center staff member to obtain a list of exercise equipment that requires repairs. Repair services shall be performed in accordance with industry standards and equipment manufacturers’ recommendations.

1.1.3. Repair Service Calls. HARB Fitness center management will place service calls for equipment repairs to the contractor when immediate equipment repairs are necessary. The contractor shall be available to come to the fitness center to assess what is needed for the repair within 24 hours if necessary. The Contractor shall be available to repair equipment within 24 hours after receipt of the awarded task order and provide HARB Fitness center management a reasonable time for completion of repairs and maintenance services. Repair service calls will be made between the hours of 9:00am to 6:00pm, Monday through Friday, except Federal Holidays.

1.1.3.1. Repair Delays. If the contractor is unable to perform repairs as scheduled due to circumstances beyond their control (e.g. awaiting parts), the contractor shall notify the HARB Fitness center management of the delay and provide an estimated repair date.

1.1.3.2. Service Call Authorization. The Contractor shall only accept service calls from authorized personnel. If the contractor receives a service call from anyone other than the authorized personnel, the Contractor shall advise the caller to contact authorized personnel. The Contractor who receives the award will be provided with authorized caller list. Only the Contracting Officer is authorized to issue any awarded task orders for repairs/services based off the service call. The Government will not be responsible for calls placed by individuals not on the authorized caller list.

Only the contracting officer is authorized to make changes to the authorized caller list. If any changes are made to the authorized caller list, the contacting officer will forward/send updated list to the contractor via written memorandum for record, email, etc.

1.1.3.3. Repair Service Work Orders. The contractor shall provide a designated Fitness Center staff member a work order prior to performing any work. The Fitness Center staff member will verify the work noted and forward the work order to the contracting squadron. The contracting squadron will make a determination of fair and reasonable for each task order issued. Once a task order has been issued, the repairs can commence. Failure to provide a work order may result in delay of contractor payment. Work Orders shall include the following information at a minimum:

a. Type of service (e.g. routine, service call, PMI, unscheduled, equipment upgrade).

b. A detailed description of all the services that will be performed during the service.

c. List of parts that must be purchased and/or ordered, including part number and cost.

d. Number of hours estimated for repairs/service.

e. Signature and date of contractor personnel performing services.

The Contractor shall take every measure within the scope of this contract to ensure all repairs are made within two (2) business days.

1.1.1.3. Repair Log. Technicians shall maintain a service log detailing the maintenance, repair and/or replacement of parts for each piece of equipment. This log shall include:

- manufacturer

- serial number

- item name

- unit I.D. number (if applicable)

- date work performed

- description of work performed

- cost of repair and parts installed

- signature of technician (will each technician maintain his own log or 1 log for all)

1.1.4. Replacement Parts and Materials. The contractor shall purchase all parts and materials required to ensure the proper and safe operation of exercise equipment. Only new standard parts, or parts of equal quality, shall be used for repairs/replacements/upgrades. The contractor shall provide the fitness center staff an estimated date of repair for equipment awaiting parts.

1.1.4.1. Reimbursement for Parts and Materials. The Government will reimburse the contractor for costs of replacement parts and materials incurred directly for the use of these contract services. Replacement parts and materials can’t be purchased until a task order is written to begin repair services. All other costs associated with parts purchasing shall be borne by the contractor. The contractor shall provide copies of delivery tickets, sales slips, or other documents identifying items purchased under this contract for verification of costs prior to submission of invoices to the designated Fitness Center Staff Member.

1.1.4.2. Replacement Equipment. When pieces of exercise equipment are replaced with similar type equipment, and the total number of equipment pieces does not change, the contractor shall perform maintenance and repair services on the replacement equipment, at no additional cost to the Government. The Government will issue a unilateral modification incorporating the new equipment within 90 days of change out.

1.1.4.3. Increase or Decrease of Equipment. If the total number of all serviceable equipment covered by this contract (see Appendix 1) does not exceed a 5% increase/decrease of the previous quantity, the agreed contract price will not change. If the total number of equipment pieces exceed a 5% increase/decrease of the previous quantity, the contractor may submit a Request for Equitable Adjustment (REA) for the Contracting office to review and approve, if found fair and reasonable.

1.1.5. Services Not Included. The following services are not included in the contract.

a. Expendable supplies and accessories.

b. Electrical work external to the equipment.

1.1.6. Re-performance of Service. When service performed does not conform to contract requirements, the Contractor shall re-perform the service in conformity with the contract specifications at no additional cost to the Government. Re-performance of the service(s) shall commence immediately upon notification by the designated Fitness staff member; and the Contractor shall have a sufficient workforce dedicated to ensuring corrections are accomplished within 3 business days without degradation to standard services

1.1.7. Acceptable Performance. Acceptable performance is achieved when the Contractor’s performance meets the minimum contract standard(s).

1.1.8. Unacceptable Performance. Unacceptable performance exists when the Contractor does not meet the minimum contract performance standard(s).

1.1.9. Performance that does not meet contract standards shall be dealt with as cited in accordance with 52.212-4, Contract Terms and Conditions—Commercial Items—(a) Inspection and Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

1.2. General Information

1.2.1. Contract Manager. The contractor shall designate a Contract Manager (CM) who is responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the CM, in writing, to the Contracting Officer. The CM shall have full authority to act for the contractor on all matters relating to daily execution of the contract. The CM must be available by telephone between the hours of 9:00 a.m. to 6:00p.m., Monday through Friday, except Federal Holidays, to respond to emergency service calls.

1.2.2. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.2.1. Contractor Travel on HARB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on HARB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart HARB.

1.2.3. Federal Holidays. The following federal holidays are observed at Homestead ARB. The contractor is not required to perform services on federal holidays or the day set-aside for the holiday.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day June-Teenth Christmas Day Independence Day

1.2.4. Safety. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services.

1.2.4.1. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor shall remove and properly dispose of all job related waste material.

1.2.5. Smoking in AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.2.6. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including HARB. This includes the use, possession, distribution, or purchasing of marijuana, even if it has been medically prescribed. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

1.2.7. Security Requirements

List of Employees. Upon contract award, the contractor shall submit to the Contracting Officer a list of contractor employee names, social security numbers, and driver’s license numbers, or other means of positive identification of all employees that will perform services on HARB.

Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit an updated list when an employee's status or information change. The name of any contractor employee that is terminated during the period of the contract must be reported to the CO in writing within one workday of the employee’s termination.

1.2.7.1. Safeguarding of Classified and Other Information. The contractor shall ensure that contractor employees do not notify, repeat, comment upon, disclose, or use in any way information seen, observed, or derived from documents or conversations of a sensitive or confidential nature overheard by them. The contractor shall comply with, and assume responsibility for compliance of this provision by its employees.

1.2.7.2. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance on HARB are obtained for employees and non- Government owned vehicles.

1.2.7.3. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc, or upon contract completion. The contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

1.2.7.4. Traffic Laws. Contractor employees shall comply with all Homestead ARB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Homestead ARB, unless the phone is hands free. Seat belt use is mandatory for all drivers and vehicle passengers.

1.2.7.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to contractor personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action. Detention of contractor employees for any reason does not relieve the contractor of the requirement to perform contract services.

1.2.7.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on Homestead ARB.

1.2.7.7. For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate HARB authority.

1.2.7.8. Reporting Requirements. Contractor employees shall immediately report to an appropriate HARB Security Forces at 786-415-7115 any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.2.7.9. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all HARB facilities, equipment, and materials.

1.2.7.10. Damages. Any Government or privately owned property damaged by the Contractor shall be replaced or repaired immediately by the Contractor at no expense to the Government.

1.2.7.11. Property Control. The Contractor shall obtain approval by the designated Fitness Official or the Contracting Officer before removing any items listed in Appendix 1 from the existing location.

2.0 Services Summary

Performance Objective PWS Paragraph

Performance Threshold

1. Quarterly Inspection/Preventative Maintenance

1.1.1.

The contractor will accomplish all cleaning, repair, and maintenance at manufacturers standards and level with less than 6 defects in a quarterly periodic review

2. Repair Services

1.1.2.

Repair services rendered will result in fully operational equipment 95% of the time.

3. Repair Service Calls

1.1.3.

Shall not exceed (6) late responses for the contract period

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Utilities. Water and electricity will be furnished to the Contractor by the Government from existing system outlets at no cost to the contractor.

3.2. Emergency Services. The Government will provide security forces services (call 786-415- 7115, for emergencies only), and fire protection services (call 786-415-7177).

5.1. Appendix 1 – HARB Fitness Center Exercise Equipment

1. Serial # Spin Bikes

IC6 Life Fitness FBWB 0015268-18F IC6 Life Fitness FBWB 0016329-18F IC6 Life Fitness FBWB 0016330-18F IC6 Life Fitness FBWB 0016328-18F IC6 Life Fitness FBWB 0015269-18F IC6 Life Fitness FBWB 0016331-18F IC6 Life Fitness FBWB 0015267-18F IC6 Life Fitness FBWB 0016332-18F IC6 Life Fitness FBWB 0015253-18F IC6 Life Fitness FBWB 0015266-18F IC6 Life Fitness FBWB 0015264-18F IC6 Life Fitness FBWB 0016334-18F IC6 Life Fitness FBWB 0015262-18F IC6 Life Fitness FBWB 0016333-18F IC6 Life Fitness FBWB 0015265-18F IC6 Life Fitness FBWB 0016336-18F

2. Cardio Room

Equipment Name Serial Numbers Octane Fitness - Lateral F1506EZ09104-03 Octane Fitness - Lateral F1506EZ09103-03 Octane xRide xR60000 F1505AD07951-02 Octane xRide xR6000 F1505AD07952-02 Treadmill LF AST157568 Treadmill LF AST157663 Treadmill LF AST157571 Treadmill LF HTT102832

3. Weight Room

Selectorized Machines

Bicep Curl SS-BC0820B031 PECTORAL Fly/REAR DELTOID

FLY

SS-FLY0820B049

ROW SS-RW0820B036

TRICEP PRESS SS-TP0820B034

DUAL ADJUSTABLE PULLEY CMDAP0820B086

SIGNATURE GLUTE FZGL001306

LEG PRESS NO SERIAL # MAKE - EAGLE

TORSO ROTATION NO SERIAL # MAKE - CYBEX

HIP ABDUCTION SS-HAB0820B024

HIP ABDUCTION SS-HAB0820B027

ROW SEATED NO SERIAL # MAKE - LF

SHOULDER PRESS SEATED SS-SP0820B038

SEATED ABDOMINAL CRUNCH SS-AB0820B041

Treadmill LF HTT102831 Treadmill LF HTT102822 Treadmill LF HTT102834 Treadmill LF HTT102830 Treadmill LF HTT102826 Treadmill LF HTT102825 Treadmill LF HTT102827 Treadmill LF HTT102824 Treadmill LF HTT102829 Upright Cycle APV114906 Elliptical HDX104558 Elliptical ASX126812 Arc Trainer ZAB102708 Arc Trainer ZAB102680 Arc Trainer ZAB102688 Stair Master PMH109657 Stair Master PMH110970 Row Machine 1007140-2713-430014966 Recumbent Bike HXR200512 Recumbent Bike HXR200607 Upright Bike HUB202602 Schwin Air Dyne (2) 100458PRO17180001 Scifit 660-024523

SEATED LAT PULLDOWN NO SERIAL # MAKE LF

SEATED LEG EXTENSION NO SERIAL # MAKE LF

SEATED LAT PULLDOWN

ADJUSTABLE

SS-PD0820B035

ADJUSTABLE PECTORAL FLY

REAR DELTOID

SS-FLY0820B051

MTS HIGH ROW MTSHR000380 MAKE HS

LAYING LEG CURL SS-LC0820B026

STANDING CALF RAISE

SEATED LEG CURL SS-SLC0820B025

Seated Calf PL CALF0820A025

LINEAR HACK SQUAT PL-LHS0820B023

V-SQUAT PL-VSQ 4900

ISO LATERAL PRESS IL-LP0820A026

SMITH MACHINE HSSM0820B74

CYBEX LEG PRESS D0731161509127

SQUAT RACK (3)

ISO LATERAL DECLINE PRESS (2)

ISO LAT SHOULDER PRESS

ISO LAT WIDE CHEST

ISO LAT ROW (2)

ISO LAT WIDE PULLDOWN

ISO LAT HORIZONTAL BENCH

PRESS

BENCH PRESS

SEATED/STANDING SHRUG

CYBEX INCLINE PRESS

ISO LAT DY ROW

SEATED DIP

ISO LAT INCLINE PRESS

CABLE CROSSOVER

2 ADJUSTABLE BENCHES

1 FLAT BENCH

1 SHOULDER PRESS BENCH

PREACHER BENCH

4. Parent Child Area

Treadmil -LF HTT102828 Stair Master 150001DAY11240042 Recumbent Bike APB112747 Elliptical (Pro Maxima) S25EX

Squat Rack

5. Stretch Room

Star Trac Spin Bike Precor- Back Stretch bench Ab-decline bench Teeter- Back stretch bench LF- Abs stand