Attachment 2_PWS Fenn Janitorial.pdf

JANITORIAL SERVICES

Fenn Ranger Station Moose Creek Ranger District

Nez Perce-Clearwater National Forest Idaho County, Idaho

Solicitation: 1240BD26Q0031 Fenn Ranger Station Janitorial Services

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES

1. Purpose

The Forest Service Fenn Ranger Station on the Moose Creek Ranger District, Nez Perce- Clearwater National Forest, seeks contractor support to perform janitorial services.

2. Background

The U.S. Forest Services is a federal agency and subcomponent of the United States Department of Agriculture (USDA). The Forest Services is a land management agency that protects and manages 154 national forests and 20 grasslands in 44 states and Puerto Rico, encompassing 193 million acres of land, in addition to numerous wilderness, recreation, scenic, and other areas. The agency’s mission is to sustain the health, diversity, and productivity of the nation’s forests and grasslands to meet the needs of present and future generations.

The Fenn Ranger Station is the headquarters for the Moose Creek Ranger District which contains approximately 870,000 acres within the 1.3 million-acre Selway-Bitterroot Wilderness. The primary contribution from the Moose Creek Ranger District to the local economy is through dispersed and developed recreation, designated wilderness management, and timber harvest. The Fenn Ranger Station was built in the late 1930’s by the Civilian Conservation Corps (CCC) and was considered one of the most elaborate and extensive Forest Service facilities of its time. The unique architectural design and careful placement on the landscape served as a model for modern ranger stations. It is still a showplace today and was named to the National Register of Historic Places in 1990.

The Fenn Ranger Station, Moose Creek Ranger District, Nez Perce-Clearwater National Forest, is located at 831 Selway Road, Kooskia, ID 83539. All buildings, except for the Cedar Flats Dormitory, are located at the Fenn Ranger Station. The Cedar Flats Dormitory is located ¾ of a mile east of the Fenn Ranger Station, adjacent to warehouses and full-time employee residences.

Fenn Ranger Station is located 27.5 miles southeast of Kooskia, ID, (Idaho County) and is accessed by following US Highway 12 east for 23 miles then bearing south onto Selway River Road for 4.5 miles to the Ranger Station. Fenn Ranger Station is located near the rural northcentral Idaho communities of Lowell, ID, (population 30) 4.8 miles away; Kooskia, ID, (population 664) 27.2 miles away; Stites, ID, (population 232) 31 miles away; and Kamiah, ID, (population 1,244) 35.6 miles away. The United States Census Bureau identifies two types of urban areas: 1-Urbanized Areas of 50,000 or more people; 2-Urban Clusters of at least 2,500 and less than 50,000 people. “Rural” encompasses all population, housing and territory not included within an urban area. The Fenn Ranger Station and surrounding communities qualify as “rural”.

The nearest urban area is Missoula, MT, (population 74,428) which is 126 miles away. The next closest urban populations are Coeur d’Alene, ID, (population 51,303) and Spokane, WA (population 219,190) located 197 and 201 miles away respectively.

Janitorial services are needed for seven Government-owned facilities. Five of the buildings will require year-round janitorial services and two of the buildings will require bi-annual janitorial services. Janitorial services are required year-round for the Administration Office, Assessment Office, Fire Office, Visitor Center, and Cookhouse. Janitorial services are required bi-annually for the Fenn Bunkhouse and the Cedar Flats Dormitory.

The Administration Office, Assessment Office, Fire Office, Cookhouse, and Fenn Bunkhouse were all built from 1937-1938. The Cedar Flats Dormitory was built in 1968 and the Visitor Center was built in 2003. Due to the age of the buildings, they present a number of unique elements to be taken into consideration such as: original, single-pane, divided-light windows;

original hardwood floors; and knotty pine paneling. Some of the older windows do not open and cannot be removed for cleaning purposes. The wood paneling will need to be kept clean but will not be oiled or conditioned.

• Administration Office Built in 1937 the Administration Office is a split, ranch-style, four level building, cut into a hillside. It includes a basement and is approximately 2,438 square feet. Each level is an open floor plan with desks, offices, and two restrooms in the basement. Walls on the first and second levels are original, knotty pine, wood paneling. Walls on the third level are tongue and groove wood paneling that was updated in the 1960’s or 1970’s. Windows are original, single-pane, divided-light windows. The window in the copy room on the second level is above 70” and requires a ladder to access. Flooring on the first and second level is 80% carpet and 20% original hardwood floor. Flooring in the basement restrooms is 100% linoleum. Flooring on the third level is carpet.

In the Spring (primarily March, April, and May) water seeps into the basement. The water seepage can be anywhere from ¼” to ½” deep. Any time that the Contractor or Contractor employees find this condition they will not be expected to clean the basement bathroom and they will need to annotate this condition on their Inspection Checklist. This will be considered an excusable delay under FAR 52.212-4(f) Excusable Delays, as long as it is properly documented by the Contractor.

• Assessment Office

Built from 1937-1938 the Assessment Office is one level and is approximately 3,304 square feet. This building consists of open floor plan offices. Windows are original, single-pane, divided-light windows. Flooring is 100% carpet.

• Fire Office

Built from 1937-1938 the Fire Office is two levels, includes a basement, and is approximately 3,304 square feet. This building consists of open floor plan offices on the ground level and one restroom in the basement. Windows are original, single-pane, divided-light windows. The ground level flooring is original hardwood walnut. The basement will only need the restroom serviced and has vinyl flooring.

• Visitor Center Built in 2003 the Visitor Center is one level and is approximately 1,650 square feet. This building consists of a reception area, front desk reception, mail room, conference room, two open floor plan offices, and two restrooms. Windows are original. There is 1 bay window, some are casement type windows, and some are fixed windows with transoms.

Flooring is 100% carpet except the restrooms which are tile flooring with wainscotting.

• Cookhouse

Built in 1938 the Cookhouse is one level and is approximately 1,620 square feet. This building consists of a mess hall (which recently is being used as a conference area), a kitchen, one bedroom, and one bathroom with a toilet, sink, and shower stall. Windows are original, single-pane, divided-light windows. Flooring is 40% linoleum tile and 60% original hardwood.

• Fenn Bunkhouse

Built in 1938 the Fenn Bunkhouse is two levels (a main floor and a basement) and is approximately 2,512 square feet. The building consists of five bunkrooms, two bathrooms, a Common Area, and a Laundry Area. Windows are original single-pane divided-light windows. Flooring on the main floor is 100% original hardwood in the bedrooms and linoleum in the hallway. Flooring in the basement is painted concrete in the bunkrooms, common rea and laundry area. Flooring in the restrooms is tile.

• Cedar Flats Dormitory

Built in 1968 as a Youth Conservation Corps (YCC) Barracks, the Cedar Flats Dormitory is one level and is approximately 3,072 square feet. The building consists of two common areas, six bedrooms, two partitioned rooms (sometimes used as additional bedrooms), two bathrooms, one shower room, a laundry room, and kitchen. Windows are awning windows throughout that require inside use of ladder to access. Flooring is painted concrete throughout except the shower room which is raw concrete.

3. Scope

The Contractor shall provide all personnel, equipment, materials, facilities, supervision, management, and transportation necessary to fulfill the requirement of this Performance Work Statement (PWS) in accordance with the regulatory, references, and information sources provided within this PWS and any subsequent regulatory or policy changes. Services include the following tasks:

Task 3.1: Contract Management Outcome: Contract Management ensures effective and efficient effort to successfully adhere to contract terms and conditions and complete the contract requirements.

The Contractor shall:

3.1.1. Provide contract management for, but not limited to:

a. Meeting performance standards and deadlines.

b. Managing personnel.

c. Ensuring all personnel have appropriate training and resources to provide the required performance of the work.

3.1.2. Participate in a Pre-Work meeting between the Contractor and the Government. The meeting can be in person, telephonic, or video by mutual agreement of the parties. The meeting will occur within 10 business days of award. The meeting will provide for discussions of:

a. Project needs.

b. Draft work plan.

c. Project risks.

d. Award management, communications, and invoicing.

3.1.3. Update and submit deliverables as required per the Deliverable Schedule (see 5.

Deliverables).

3.1.4. Ensure that all deliverables for all tasks under this contract are complete, accurate, delivered according to established schedule to the Government for review, comment, and acceptance, and comply with all applicable federal regulations.

3.1.5. Maintain a day-to-day collaborative working relationship with the Contracting Officer (CO), Administrative Contracting Officer (ACO), Contracting Officer’s Representative (COR) and Government Technical Monitor (GTM).

3.1.6. Submit site-specific inspection checklists to the COR/GTM every day that work is performed.

Task 3.2: Fixtures Outcome: All fixtures shall be maintained at a high level of sanitation, cleanliness, and shine.

The Contractor shall:

3.2.1. Clean and disinfect all fixtures daily for the following items:

a. Cabinets

b. Countertops. Counters and tabletops shall be free of streaks, stains, spots, smudges, and obvious soil.

c. Display cases

d. Door handles, push plates, and push bars

e. Drinking fountains. Drinking fountains shall be disinfected to maintain a high level of sanitation and luster and be free of mineral build-up, encrustations, water marks, scale, stains, streaks, spots, smudges, or any other debris.

f. Flush levers

g. Handrails

h. Latching and locking hardware

i. Lights and coverings. Exterior and interior of light fixtures shall be free of all cobwebs, soil, stains, dead insects, deposits, and residues.

j. Lockers (exterior cleaning only)

k. Mirrors. Mirrors shall be free of dirt, dust, streaks, smudges, water marks, film, and other foreign matter, and shall not be cloudy.

l. Showers. Showers shall be disinfected to maintain a high level of sanitation and be free of mold, mildew, odors, streaks, spots, stains, encrustation, and mineral deposits.

Tile floors and walls, including grout lines and along edges, shall be maintained to ensure there is not a buildup of dirt, debris, bacteria, or water stains. Partitions and walls shall be free of obvious fluids, dirt, and dust.

m. Sinks and Faucets. Sinks and faucets shall be disinfected to maintain a high level of luster and shall be free of mold, mildew, odors, streaks, spots, stains, encrustation, and mineral deposits.

n. Toilets. Toilets shall be disinfected to maintain a high level of sanitation and be free of odors, streaks, spots, stains, scum, encrustations, and mineral deposits. Brushes, sponges, clothes, and any other cleaning tools used to clean toilets shall not be used to clean anything other than the toilets.

Task 3.3: Floors Outcome: Floors shall be maintained with a clean, uniform appearance and be free of all visible dust, dirt, debris, soil, refuse, marks, stains, standing water, and other foreign matter. Resilient and Non-Resilient floors shall be maintained to have a uniform appearance with a high level of luster and be free of all types of marks. Walls, baseboards, and other surfaces adjacent to the floor shall be free of splashes and marks from equipment and cleaners. There shall be no visible buildup in corners or crevices.

The Contractor shall:

3.3.1. Carpet

a. Vacuum Carpets: Carpeted areas (floors, carpet runners, stairs, walk off mats) shall be vacuumed daily. Vacuuming shall include floor surface, floor edges to the base boards, all exposed inside and outside corners, accessible areas under tables, desks, bookcases, equipment stands, and chairs. Carpeted floors shall be vacuumed to the extent possible without moving or picking up items left on the floor. Exceptions are chairs, garbage cans, and recycle bins which shall be moved to clean carpet beneath these items. All moved items shall be returned to their original position. Carpet stains shall be removed as needed. Contractor shall use a cleaner and method recommended by the product’s manufacturer. Any carpet damage or stains that cannot be removed shall be brought to the attention of the COR.

b. Steam Clean Carpets: Steam cleaning of carpets shall be conducted twice annually in May and October. Steam clean carpets to remove dirt, debris, and stains. Items on the floor shall be moved by the Government prior to cleaning the carpets. The carpets shall be dry before customers occupy the building on the next business day. Times for carpet cleaning shall be coordinated with the COR four weeks in advance to provide notice to the Government personnel.

c. Wall to Wall

d. Walk-off Mats: Mats and runners shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

3.3.2. Resilient (linoleum, asphalt, vinyl (composition and solid, rubber, wood, and cork) and Non-Resilient (ceramic tile, marble, slate, terrazzo, concrete, brick, wood, and cork):

Resilient and Non-Resilient floors are to be cleaned and disinfected daily. Resilient and Non-Resilient floors shall be cleaned to the extent possible without moving or picking up items left on the floor. Exceptions are chairs, garbage cans and recycle bins which shall be moved to clean floors beneath these items. All moved items shall be returned to their original position.

Task 3.4: Waste Containers

Outcome: The inside and outside of all waste containers shall be visibly clean, and free of foreign matter and odors. No debris shall be present on the ground or floor in the immediate vicinity of containers and bins. Waste containers shall be lined with serviceable, properly fitting plastic liners.

The Contractor shall:

3.4.1. Garbage Cans. Garbage cans shall be emptied daily and returned to their initial location.

Any obviously soiled or torn plastic liners shall be replaced. Collected garbage shall be removed and placed in the outside garbage dumpster. All garbage cans shall be left clean and odor free.

3.4.2. Sanitary Napkin Receptacle. Sanitary napkin receptacles shall be emptied daily. Any obviously soiled or torn plastic liners shall be replaced. Collected waste shall be removed and placed in the outside garbage dumpster. All sanitary napkin receptacles shall be left clean and odor free.

Task 3.5: Walls Outcome: All horizontal and vertical surfaces from floor to ceiling, unless expressly exempted, shall present a clean appearance and be free of dust, dirt, fingerprints, cobwebs, smudges, streaks, spots, stains, marks, and other foreign matter.

The Contractor shall:

3.5.1. Clean and disinfect daily. Remove fingerprints, smudges, spots, stains, marks, dust, dirt, lint, cobwebs, and any other foreign debris.

a. Baseboards

b. Corners

c. Cover Plates

d. Crevices

e. Doors. Doors shall be free of dust, dirt, fingerprints, cobwebs, smudges, streaks, spots, stains, marks, and any other foreign matter. Door thresholds and sills shall be free of all visible litter, soil, grit, and other debris.

3.5.1.1. Frames

3.5.1.2. Glass

3.5.1.3. Handles

3.5.1.4. Hinges

3.5.1.5. Kick Plates

3.5.1.6. Knobs

3.5.1.7. Push Bars

3.5.1.8. Thresholds

3.5.1.9 Sills

f. Items attached to the Wall

g. Ledges

h. Moldings

i. Paintings/Pictures/Posters

j. Partitions

k. Switches

l. Surfaces

m. Vents

n. Wall Features

3.5.1.9. Wood Paneling

o. Windows. Exterior and interior windows shall be cleaned twice per year in May and

October. Items on sills shall be moved by the Government prior to cleaning the windows. Times for window cleaning shall be coordinated with the COR four weeks in advance to provide notice to the Government personnel. Windows include the following items:

3.5.1.10. Blinds. Blinds shall be kept free from cobwebs, dirt, dust, spots, stains, and tears.

3.5.1.11. Casings

3.5.1.12. Curtains. Curtains shall be kept free from cobwebs, dirt, dust, spots, stains, and tears.

3.5.1.13. Frames

3.5.1.14. Glass

3.5.1.15. Screens. Screens shall be kept free from cobwebs, dirt, dust, holes, and tears.

3.5.1.16. Sills

Task 3.6: Appliances Outcome: All appliances shall be maintained at a high level of sanitation to be free of dirt, dust, cobwebs, fingerprints, streaks, marks, smudges, spots, stains, mold, mildew, encrustations, baked on spills and grease, and any other foreign debris.

The Contractor shall:

3.6.1. Clean and disinfect only the exterior surfaces of appliances daily. Appliances may include, but are not limited to:

a. Coffee Makers

b. Dishwashers

c. Microwaves

d. Refrigerators

e. Stoves/Rangetops – Cookhouse stovetop/griddle to be cleaned regularly. Cedar Flats

Dormitory stove/rangetop to be cleaned as part of biannual cleaning.

f. Ovens – Oven interior cleaning shall only be applicable to the Cedar Flats Dormitory as part of its biannual cleaning.

g. Toasters

h. Toaster Ovens

Task 3.7: Furniture

Outcome: All furniture shall be free of dust, dirt, spills, stains, and spots.

3.7.1. Clean and disinfect all furniture daily as needed unless expressly exempted.

a. Fabric

b. Leather

c. Metal

d. Plastic

e. Wood

Task 3.8: Stairways Outcome: Stairway risers, steps, rails, landings, walls, and ceilings shall be free of dirt, debris, dust, cobwebs, scuff marks, heel marks, stains, and other foreign matter.

The Contractor shall:

3.8.1. Clean and disinfect daily.

4. Performance Requirements Summary

The Performance Requirements Summary (PRS) table describes the acceptable quality level of performance expected by the Government and the means which the Government may use to validate acceptable services.

PWS

Mapping Required Service Performance Standards

Acceptable Quality Level

(AQL)

Monitoring Method

3.2 thru 3.8

Provide Janitorial Services

Use best commercial standards and practices to accomplish Tasks 3.2. thru 3.8

AND

Buildings are free of dirt, grime, and other foreign matter so that the facility presents a pleasant, healthy, and safe work environment for employees.

Not to exceed missing two tasks or activities per month.

COR will validate Contractor’s Inspection Checklists and work thru random inspections.

3.1 Provide Contract

Management

Personnel are professional and adhere to contract standards.

All deliverables are submitted on time.

Not to exceed two valid customer complaints per month.

Deliverables are submitted within three business days of due date.

COR will validate and verify any complaints.

CO/COR

Validation of Submissions.

5. Deliverables

The following table summarizes the deliverables in the PWS. All days are listed as business days. If a conflict exists between the remainder of the PWS and this table, the specific due dates mentioned in the PWS prevail over this table.

DELIVERABLES TABLE

PWS

Reference Deliverable Media Delivery To Due Date

6.2 Designation of

Contractor’s Representative

Microsoft Word or Adobe pdf

CO At Pre-Work Meeting prior to commencement of work

6.3 thru 6.4 Roster of Employees and Background Investigations

Microsoft Word or Adobe pdf

CO At Pre-Work Meeting prior to commencement of work

AND

Any time that a proposed change to personnel occurs

7 Quality Control Plan specific to site

Microsoft Word or Adobe pdf

CO/COR At Pre-Work Meeting prior to commencement of work

AND

Any time a change to the Quality Control Plan is made.

7.1 and 7.2 Contractor’s Inspection Checklist specific to site

Microsoft Word or Adobe pdf

AND

Hardcopy

CO

COR

At Pre-Work Meeting prior to commencement of work then

Every day that services are provided

7.5 Safety Plan Microsoft Word

or Adobe pdf

AND

CO

prior to commencement of work

AND

Any time a change to the Safety Plan is made.

11.3 Safety Data Sheets Microsoft Word

or Adobe pdf

CO/COR

prior to commencement of work

Any time a change to a cleaning product is made

11.5 Biobased Products List Microsoft Word

or Adobe pdf

SAM & CO At Pre-Work Meeting prior to commencement of work;

Annually October 31 of each year during contract performance;

and

At the end of contract performance

6.0 Contractor Personnel Qualifications

6.1. Experience. The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract.

6.2. Contractor Representative. The Contractor shall name a Contractor Representative who is authorized to act on behalf of the Contractor for the purposes of the Contract.

6.3. Roster of Employees. A roster of Contractor employees working under this contract shall be submitted to the Government. Subsequent changes to the roster shall be submitted to the CO and COR, in writing, at least 48-hours prior to any change and shall include a copy of that employee’s security background check.

Contractor employees shall be free from communicable disease.

The CO may require dismissal from the workplace of Contractor employees who the CO deems incompetent, insubordinate, objectionable, or whose continued employment is deemed contrary to the public interest.

6.4. Government Background Investigations. All Contractor employees working on the site must undergo a security background investigation before allowed access to any Federally-controlled facility. Background investigations for all Contractor employees working under this contract shall be submitted to the Government at least 48-hours prior to the Contractor employee starting work under this contract. Please refer to Personnel Identity Verification of Contractor Employees on page XX of the RFQ for additional details regarding this requirement.

The Government may require additional screening for security measures of the Contractor and any employee of the Contractor’s firm. Screening and record searches may require additional information be provided to the Government upon request. Failure to provide the information requested by the Government within a reasonable timeframe may result in termination of the Contractor’s right to proceed.

There is a cost for each background investigation. The Government will cover the cost of these background investigations for each initial employee of the Contractor. Subsequent required background investigations, regardless of the reason (i.e., new employee, Government requests removal of an employee, etc.) shall be billed to the Contractor.

7. Contractor Quality Control

The Contractor is responsible for management and quality control to meet the terms of this contract. The role of the Government is quality assurance to ensure contract standards are met.

The Contractor shall provide a site-specific Quality Control Plan (QCP) including an inspection system that will be used in the performance of the contract. A QCP tailored to this project site shall be submitted for review and approval by the CO.

The Contractor shall ensure all requirements of the contract are addressed in the QCP. The QCP shall be a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable or is brought to the Contractor’s attention by the COR. The importance of a QCP that covers all services is critical to the successful performance of this contract. The QCP shall include, but is not limited to the following:

7.1. Inspection System. An inspection system tailored to the specific building(s) which covers all services/tasks state in the Performance Standards of this contract. The Contractor shall devise a checklist for use during inspections and provide the name of the individual who will perform the inspections. The inspection checklist must be signed and dated by the inspector at the time the inspection is completed. Inspection shall be conducted at the end of each work shift.

7.2. On-site File. An on-site file of all inspections conducted by the Contractor and the corrective action required and subsequently taken shall be located in an area agreed to by the COR and shall be available to the Government at all times in order that the COR may compare inspections performed by the Contractor’s inspector against the actual conditions which exist at the time of the inspection by the COR.

7.3. Performance of Tasks. A description of how tasks will be performed to achieve the identified quality standards shall be included in the QCP.

7.4. Updates to QCP. The QCP shall be kept current and shall reflect pertinent contract modifications and building changes. The Contractor shall maintain a current copy of the QCP and the janitorial contract at the worksite.

a. Safety Plan. A copy of the Contractor’s Safety Plan shall be maintained and included with the on-site files. The Contractor shall include in the Safety Plan descriptions of operations for maintaining safety of Contractor’s employees as well as building safety. It shall also include the Contractor’s Emergency Response Plan for their employees.

b. The Contractor shall comply with all Occupational Safety and Health

Administration (OSHA) standards for employee safety. It is the Contractor’s responsibility to ensure its employees are properly training and equipped with personal protective equipment (PPE) for potential hazards.

8. Government Quality Assurance

Any inspection by the Government shall be conducted in a manner consistent with commercial practice. The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with clause 52.212- 4(a) Inspection/Acceptance.

Government Acceptance Period

Unless otherwise specified, the CO/COR will have five business days to review draft deliverables and make comments. The Contractor will have five business days to make corrections. Upon receipt of the final deliverables, the CO/COR will have five business days for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period, unless the Government requests an extension, the deliverable will become accepted by default.

The CO/COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in this contract. In the event of a rejected deliverable, the Contractor will be notified in writing by the CO/COR of the specific reasons for rejection. The Contractor will have five business days to correct the rejected deliverable and return it per delivery instructions.

9. Contracting Officer’s Representative (COR)

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: 1) assure that the Contractor performs the technical requirements of the contract; 2) performs inspections necessary with performance; 3) maintains written and oral communications with the Contractor concerning technical aspects of the contract; 4) issues written interpretations of technical requirements to the CO, including Government drawings, designs, and specifications; 5) monitors Contractor’s performance and notifies both the CO and Contractor of any deficiencies; 6) coordinates availability of Government Furnished Property; and 7) provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

10. Government Property (Furnished Property and Materials)

The Government shall provide the following property and materials to the Contractor for use in the performance of this contract in accordance with FAR clause 52.245-1 incorporated by reference in this contract.

Property Approximate Value Provided Via Electrical Power N/A Fenn Ranger Station – all buildings Hot and Cold Water N/A Fenn Ranger Station – all buildings (except Assessment Office-building has no water)

Garbage Dumpster N/A Fenn Ranger Station

2 dumpsters adjacent to Fire Warehouse;

AND

2 dumpsters adjacent to Cedar Flats Dormitory

Building Access Keys (key cards, key codes, or locks)

$100.00 each COR

Materials Approximate Value Provided Via Supplies:

Plastic Garbage Liners Paper Towel Waste Receptable Liners C-fold Paper Towels Liquid Hand Soap Air Freshener Toilet Paper Paper Toilet Seat Covers Sanitary Napkin Disposal Liners Shower Curtains

$20 per box

$10 per box $30 per box $3 per bottle $6 per bottle $30 per box $20 per box $10 per box $10 each

10.1. Utilities

10.1.1. Floor outlets shall be left in a condition that will not constitute a tripping hazard, i.e., lids tightly closed when no longer in use. Contractor’s employees shall not unplug Government equipment to access electrical power.

10.2. Supplies

10.2.1. The Contractor shall notify the COR in writing, at least four weeks before needed supplies will be depleted to ensure materials are adequately stocked at all times.

The COR will have the requested items delivered within three weeks.

10.2.2. The Government shall provide designated storage space for supplies and equipment to be used in the performance of the work.

10.2.3. The Contractor must return the Government-furnished property at the end of the period of performance of this contract in accordance with instructions provided by the COR.

11. Contractor Furnished Property and Responsibilities

11.1. Equipment. The Contractor’s equipment shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified and be capable of operating from existing sources of electrical power. The Contractor’s equipment shall be in good repair and able to operate efficiently and safely. The CO or COR may inspect the Contractor’s equipment, tools, or supplies at any time and direct the removal of any objectionable, improper, inadequate, or unsafe items. These items shall be removed from the job by the Contractor and replaced with satisfactory equipment.

11.2. Supplies. All needed supplies must fit existing installed dispensers/receptacles.

11.3. Safety Data Sheets. The Contractor shall submit Safety Data Sheets to the COR which shall be kept in an area adjacent to storage areas where cleaning chemicals are kept.

Generally, chemicals are to be stored in safe areas as designated by the COR and in a manner consistent with Manufacturers’ recommended practices.

Contractor must ensure that the SDS’s are readily accessible to employees for all hazardous chemicals in their workplace.

11.4. Damage to Contractor’s Property. The Government will not be responsible in any way for damage to the Contractor’s equipment or the Contractor’s employees’ personal belongings brought onto the Government premises during the performance of work under this contract.

11.5 Bio-Preferred

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); the Food Conservation and Energy Act of 2008; the Agricultural Act of 2014; and the Federal Acquisition Regulation to provide biobased products. The Contractor shall also comply with FAR clause 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts incorporated by reference in this contract.

The Contractor shall utilize products and materials made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the

CO.

The following are examples of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that the Contractor be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Adhesive and Mastic Removers Carpet and Upholstery Cleaners Spot Removers Dust Suppressants Floor Strippers Furniture Cleaners and Protectors General Purpose Cleaners Glass Cleaners Graffiti and Grease Removers Hand Soaps and Cleaners Industrial Cleaners Leather, Vinyl, and Rubber Care Products Metal Cleaners and Corrosion Removers

Corrosion Removers Other Metal Cleaners

Microbial Cleaning Products Drain Maintenance Products General Cleaners

Multipurpose Cleaners Sorbents

Biobased products that are designated for preferred procurement under the USDA’s Bio-preferred Program must meet the required minimum biobased content as stated at www.biopreferred.gov. Percentages for products listed above can be found at the following site: https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#.

The Contractor should provide data for biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Bio-preferred Program, the Contractor is encouraged to use other commercially available biobased products such as biobased products certified with a label.

The Contractor shall comply with FAR clause 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

The Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

http://www.biopreferred.gov/ https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

NOTE: This procurement requires the use of Biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. The products should first be acquired from the USDA designated products categories.

The Contractor shall submit a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.

At scheduled Pre-Work Meeting, prior to commencement of work, the Contractor shall provide a complete list of USDA designated biobased products that it intends to use or supply during performance of this janitorial services contract, including products used or supplied by subcontractors. For each product, the Contractor shall identify the product and brand/manufacturer. For each designated product, the Contractor shall also identify the biobased content. The Contractor shall provide detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. The list shall be approved by the COR in writing. The Contractor shall not commence work until this list is approved by the COR in writing. The list must be reviewed and updated annually, and as required by the COR.

Reporting is required by Sections 9002 of the Food Conservation and Energy Act of 2008 and the Agricultural Act of 2014. The Contractor shall provide quantities, product types and dollar value of any USDA-designated biobased product purchased by the Contractor. This important data shall be submitted to the COR for the current quarter and current contract year. A brief explanation shall include the methodology used to calculate the dollar value of USDA-designated products used or supplied.

The Contractor should also note that USDA-designated biobased products are available for purchase through the AbilityOne Program (formerly known as the Javits- Wagner- O’Day (JWOD) Program). Under this program, members of organizations including the National Industries for the Blind (NIB) and the National Institute for the Severely Disabled (SourceAmerica) offer products and services that are mandatory by Federal agencies. A search of the AbilityOne Program’s online catalog (https://www.abilityone.gov/procurement_list/product_contractors.html) indicated biobased products that fall within the operations and maintenance area. These include but are not limited to cleaners (glass, hand, and multipurpose), graffiti removers, and sorbents.

12. Building Security

The Contractor shall be responsible for locking outside doors and windows and turning off fans and lights when night cleaning is finished in all areas, unless otherwise occupied by Government

Solicitation: 1240BD26Q0031 Fenn Ranger Station Janitorial Services https://www.abilityone.gov/procurement_list/product_contractors.html personnel. During the scheduled cleaning time, lights shall be on only in the portion of the building where the work is being done.

Under no circumstances shall the Contractor or Contractor’s employees allow outside doors to be propped open and/or left unattended while cleaning is being performed. The Contractor and Contractor’s employees shall exercise care when entering and exiting the building by making sure that the outside doors used are securely closed when not in immediate use.

The Contractor or Contractor’s employees shall not allow anyone other than approved cleaning staff access to the building(s) or share building entry code(s). Noncompliance with this will be considered an act of negligence by the Contractor.

The Contractor or Contractor’s employees shall not disturb papers on desks, tamper with computer terminals, open cabinets or drawers, or use telephones except for emergency calls to the police or fire department. Use of Government photocopiers, fax machines, typewriters, and other Government office equipment by Contractor’s employees is strictly prohibited.

Government office equipment shall not be unplugged, bumped, or disturbed.

The Contractor or Contractor’s employees shall report in writing any hazardous conditions and items in need of repair to the COR.

Solicitation #1284LL21Q0005 Janitorial Services – Fenn Ranger Station

4.4 FLOOR PLANS

4.4.11. CEDAR FLATS DORMITORY

Solicitation #1284LL21Q0005 Janitorial Services – Fenn Ranger Station

4.4 FLOOR PLANS

4.4.12. CEDAR FLATS DORMITORY EXTERIOR

E.2. QUALITY ASSURANCE SURVEILLANCE PLAN

For Information Purposes Only. This Quality Assurance Surveillance Plan will not be part of the resulting contract.

Janitorial Services – Fenn Ranger Station, Moose Creek Ranger District, Nez Perce-Clearwater National Forest Surveillance Activity Summary Form

PWS

Mapping

Required Service

Performance Standards

Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Performed by/

Date(s)

Compliance with Performance

Standard (AQL)

Other Comments

3.2. thru 3.8.

Provide Janitorial Services

Use best commercial standards and practices to accomplish Tasks

3.2. thru 3.8.

AND

Buildings are free of dirt, grime, and other foreign matter so that the facility presents a pleasant, healthy, and safe work environment for employees.

Not to exceed missing two tasks or activities per month.

5% deduction from established monthly rate when standards are not met.

COR or GTM will validate Contractor’s Inspection Checklists and work thru random inspections.

Any validated customer complaints.

4.1. Provide

Contract Management

Personnel are professional and adhere to contract standards.

All deliverables are submitted on time.

Not to exceed two valid customer complaints per month.

Deliverables are submitted within three business days of due date.

5% deduction from established monthly rate when standards are not met.

COR will validate and verify any complaints.

CO/COR Validation of Submissions.

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