Attachment 2 PWS Dome Final.pdf

Performance Work Statement For

Inspection and Preventative Maintenance and Repair Services for the Minot Air Force Base Air-

Supported Dome

5th Force Support Squadron

1 July 2025

1 OVERVIEW AND OBJECTIVE

1.1 Overview:

1.2 Notes and Definitions:

1.3 Objective:

1.4 Description of Service:

1.5 Codes and Standards:

1.6 Mobilization and Demobilization

1.7 Place of Performance:

2 SCOPE

2.1 Preventative Maintenance (X001)

2.2 Repairs and Out-of-Cycle Maintenance (X002)

2.3 Repair Call (NSP)

2.4 Emergency Maintenance Visit (X003)

2.5 Services Summary:

3 GENERAL REQUIREMENTS

3.1 Contractor Personnel:

3.2 Training:

3.3 Hours of Operation:

3.4 Base Closure:

3.5 Tobacco Use:

3.6 Fire and Emergency Reporting:

3.7 Site Maintenance:

3.8 Damage to Government Property:

4 SECURITY REQUIREMENTS

4.1 Base Access:

4.2 Physical Security:

4.3 Motor Vehicles:

4.4 Site Restrictions:

5 GOVERNMENT PROVIDED FACILITIES, EQUIPMENT, AND MATERIALS

5.1 Government Supplied Facilities:

6 QUALITY ASSURANCE AND CONTROL PROGRAMS (QA/QC)

6.1 Contractor Quality:

6.2 Government Quality:

7 ENVIRONMENTAL

7.1 Notification of Environmental Spills:

7.2 Laser Safety

7.3 Hazardous Materials:

7.4 Compliance with Environmental Laws and Regulations:

8 ADMINISTRATIVE RECORDS MANAGEMENT

8.1 Records, Files, and Documents:

Appendix A – Equipment List

1 OVERVIEW AND OBJECTIVE

1.1 Overview:

1.1.1 This requirement is for nonpersonal services for the 5th Force Support Squadron (5 FSS), 5th Bomb Wing, Minot Air Force Base (AFB), as listed in this Performance Work Statement (PWS).

1.1.2 Minot AFB is home to two major Air Force units, the 5th Bomb Wing and the 91st Missile Wing. Minot AFB is located approximately thirteen miles north of Minot, North Dakota and approximately 120 miles north of the North Dakota state capital, Bismark.

Minot is known for pleasant, warm to moderately hot summers and bitterly cold winters.

At times, the area can have extreme winds, with wind speeds exceeding forty miles per hour occurring regularly. Minot AFB is in the central time zone. For more information visit https://www.minot.af.mil/, https://minotnd.gov/, and https://visitminot.org/.

1.1.3 The 5 FSS requires recurring Inspection and Preventative Maintenance and Repair Services for all components of the Minot AFB Dome to include fabric membrane, anchoring, inflation, generator, automatic transfer switch, heating, ventilation, air conditioning, lighting and electrical, and emergency protocols and equipment systems.

These items need to be maintained to keep warranties intact, protect patrons, and complete the required Minot AFB’s Air-Supported Dome service and maintenance.

1.1.4 Note: The fabric on the Dome is under a manufacturer’s warranty from Yeadon.

1.2 Notes and Definitions:

1.2.1 While the term “Government” applies to the Government as a whole, only the Contracting Officer's Representative (COR), Contract Administrator (CA), and Contracting Officer (CO) may supply any guidance to the Contractor. The COR and CA help the CO in the administration of the contract and may provide technical and administrative guidance. Only a Warranted Contracting Officer may bind the Government to any changes in the terms or conditions to the contract.

1.2.2 The terms “Minot AFB”, “installation”, and “base” refer to all property and land controlled by the 5th Bomb Wing and the 91st Missile Wing.

1.2.3 Personnel interactions

1.2.3.1 During this requirement, situations may occur where Government personnel require the Contractor to temporarily stop work. These people may include security forces, health and safety representatives, and facility managers. The Contractor must stop work during any actual or potential emergency or upon notification from emergency personnel. The Contractor must notify the CO, CA, and COR of any interruption as soon as possible, with the expected impact of the delay.

1.2.3.1.1 General Communication from the Contractor to the Government should include the CO, CA, and COR.

1.2.3.1.2 While the COR can provide limited technical guidance to the Contractor, due to complexity, scope, and cost associated with some issues, the COR may need to defer some questions to the CO.

1.2.3.2 Customers and base population might request the Contractor to stop performing or to alter the requirement. The Contractor must not adjust contract performance without CO’s approval. The Contractor must notify the CO, CA, and COR of any interruption as soon as possible and must direct all questions from base personnel to the COR.

1.2.4 Web links provided within this performance work statement are for informational purposes, and the Contractor must not consider them contractual guidance.

1.3 Objective:

1.3.1 The Contractor must provide all personnel, equipment, tools, materials, transportation, and supervision, in support of Inspection and Preventative Maintenance and Repair Service for Minot AFB’s Air-Supported Dome unless specifically identified with in this performance work statement. The Government will only supply those items named in the “Government Provided Facilities, Equipment, and Materials” section.

1.4 Description of Service:

1.4.1 This requirement is for Preventative Maintenance and Repair Service for Minot AFB’s Air-Supported Dome also known as “The Dome” or “The Bubble”.

1.4.2 This equipment is new to Minot AFB and has had no previous service contract in place.

1.5 Codes and Standards:

1.5.1 Contractor work must follow the standards in this requirement and all proper local, state, and federal or national codes. All work must conform to local installation standards when shown. All products and equipment must be UL Solutions standards or equal. All codes and standards must be the latest edition of applicable local, state, and federal or national codes at the time of award.

1.6 Mobilization and Demobilization

1.6.1 Mobilization:

1.6.1.1 The Government authorizes the Contractor up to 60 days at the beginning of the first period of performance to mobilize Contractor workforce and develop processes. During this time, the Government will allow for a 20% reduction in the performance threshold found in the Services Summary.

1.6.2 Demobilization:

1.6.2.1 In the event the Government does not select the Contractor for a follow-on award or if the requirement reverts to a government operation, the Contractor must transition the requirement to the newly selected Contractor or to the Government in a professional manner.

1.6.2.2 The Contractor must return all property provided in the “Government Provided Facilities, Equipment, and Materials” to the Government.

1.7 Place of Performance:

1.7.1 The primary place of performance is on Minot Air Force Base, North Dakota. The address for the central office of the 5 FSS Fitness Center is the McAdoo Fitness Center at Building 455 Tanker Trail.

2 SCOPE

2.1 Preventative Maintenance (X001)

2.1.1 General Information

2.1.1.1 The Contractor must provide preventative maintenance on a Monthly, Quarterly, Semi- Annual, and Annual basis

2.1.1.2 The Contractor must develop and provide a Preventative Maintenance Plan to the CO and COR within thirty calendar days after the award of the contract.

2.1.1.2.1 NOTE: The intent of this deliverable is to provide the Government with an understanding of the Contractor’s Plan.

2.1.1.2.2 NOTE: The Government will not approve or disapprove of this plan; however, the Government may provide feedback and request further clarification.

2.1.1.3 The Contractor must provide any updates to the Preventative Maintenance Plan prior to implementing any changes.

2.1.1.4 The price for preventative maintenance must include all consumables normally replaced during preventative maintenance, including oils, lubricants, coolants, additives, filters, etc.

2.1.2 Preventative Maintenance and Inspection

2.1.2.1 The Contractor must perform Monthly, Quarterly, Semi-Annual, and Annual preventative maintenance and inspection of all equipment following Attachment 1 – “Yeadon Air-Supported Dome Operation and Maintenance Manual”, Attachment 2 – “Titan Air Handling System”, Attachment 3 – “Generac Owner’s Manual for Stationary Industrial Generators”, Attachment 4 – “Generac ATS Manual Dome”, and Attachment 5 – “Installation, Operation, and Maintenance for York Air-Cooled Scroll Condensing Units”.

2.1.2.1.1 See Appendix A – Equipment List for all identified equipment.

2.1.2.2 While the Government prefers maintenance to occur on all equipment at the same time monthly, the Government defers scheduling to the Contractor’s expertise and business plans.

2.1.2.3 While the Government prefers annual, semi-annual, and quarterly maintenance to align with the monthly maintenance, the Government defers scheduling to the Contractor’s expertise and business plans.

2.1.2.4 The Contractor must evenly spread out all preventative maintenance and inspections throughout the year, with monthly maintenance occurring approximately 23-37 days apart. It is the Government’s intent to provide maximum flexibility in scheduling while preventing excessive gaps in maintenance. The Contractor must schedule all inspections and maintenance with the COR fifteen calendar days in advance.

2.1.2.5 The Contractor must provide an Inspection Checklist of all items inspected, noting any discrepancies or issues within five business days of the inspection. The format of this checklist is at the Contractor’s discretion.

2.1.2.6 The Contractor must provide a Preventative Maintenance Report within five business days of the completion of the maintenance.

2.1.2.6.1 The Preventative Maintenance Report must contain, at a minimum, the maintenance completed, the technician completing the maintenance, what future repairs may be needed, and any abnormal conditions found. The format of this report is at the Contractor’s discretion.

2.1.2.7 At the Contractor’s discretion, the Inspection Report and the Preventative Maintenance Report may be combined into a single report.

2.1.2.8 The Contractor must submit all reports electronically to the CO and COR in Adobe Acrobat (.pdf), Microsoft Word (.docx), or Microsoft Excel (.xlsx) format.

2.1.2.9 The Government highly encourages the Contractor to provide any feedback that would improve the cost-effective performance of this requirement.

2.1.2.10 During the generator’s monthly preventative maintenance, the Contractor must complete an AF Form 487 and submit to the CO and COR within five business days after completion of the maintenance. See Attachment 6, “AF487 – Generator Operating Log”

2.1.3 Lighting and Electrical Systems:

2.1.3.1 The Contractor must Test emergency lighting systems annually following local, state, and national standards and the manufacturers recommendation.

2.1.3.2 The COR may request the Contractor provide a quote to replace overhead lightbulbs during the monthly maintenance and inspection check.

2.1.3.2.1 The COR will notify the Contractor of the upcoming replacement a minimum of fifteen calendar days prior to the replacement.

2.1.3.2.2 The Contractor must submit the quote to the CO and COR a minimum of ten calendar days prior to the planned monthly maintenance period.

2.1.3.2.3 If CO or COR approve the quote, the Contractor must complete the light replacement during the next monthly maintenance and inspection visit.

2.1.4 Winterization

2.1.4.1 In conjunction with monthly maintenance and prior to the winter season, the Contractor must winterize all equipment per the manufacturer’s recommended procedures and Contractor’s expertise given the Minot AFB climate.

2.1.5 Waste disposal

2.1.5.1 The Contractor must properly dispose of all waste generated during preventative maintenance outside the Government installation per all local, state, and national laws and regulations.

2.1.6 Scheduling

2.1.6.1 The Contractor must schedule all inspections and maintenance with the COR at least fifteen calendar days in advance.

2.2 Repairs and Out-of-Cycle Maintenance (X002)

2.2.1 Repairs are items needing fixed to maintain the usability and to prevent further damage to the equipment. This includes items:

2.2.1.1 – Discovered by the Government between maintenance cycles.

2.2.1.2 – Discovered by the Contractor during routine preventative maintenance; and

2.2.1.3 – Identified in association with an Emergency Visit.

2.2.2 For each repair identified in this performance work statement the Contractor must submit information on the repair, including the repair needed, an itemized list and price of parts and labor needed, and an estimated completion date to the CO and COR.

2.2.3 The CO or COR will either authorize the repair through the repair CLIN, defer the repair, or request more information.

2.2.3.1 The CO and COR will defer any maintenance covered under the original manufacturer’s warranty; however, the CO and COR may request the Contractor assist in the coordination of the warranty repair.

2.2.4 The Contractor must proceed on the repairs per the agreed upon schedule once the CO or COR approve the repair.

2.2.5 The CO may approve expedited shipping for parts, if it is in the Government’s interest.

2.2.6 Once authorized, the Contractor must work with the COR to schedule and complete the repairs.

2.3 Repair Call (NSP)

2.3.1 If any piece of equipment fails to operate or does not operate correctly between monthly preventative maintenance checks, the COR will call the Contractor to trouble-shoot the issue prior to requesting an Emergency Maintenance Visit.

2.3.2 The Contractor must respond by telephone within three hours Monday – Friday and within six hours on weekends or holidays once the COR places the call.

2.3.3 The Contractor must try to trouble-shoot the issue over the phone, if possible. If the Contractor cannot complete troubleshooting over the phone, the CO or COR will decide if an Emergency Maintenance Visit is needed or if the issue can wait until the next monthly inspection visit.

2.4 Emergency Maintenance Visit (X003)

2.4.1 Emergency Maintenance repairs are repairs identified by the Government as needing fixed to prevent catastrophic damage to and ensure basic operations of the equipment.

These repairs include keeping the air handling system and generator system operational but could include lower-level repairs if the issues would cause the Dome to become unusable.

2.4.2 Once the Government makes a call for an emergency visit, the Contractor must respond on site within five hours unless otherwise approved by the CO or COR.

2.4.3 Once the Contractor has identified the repairs needed, the Contractor must submit information on the repair in accordance with paragraph 2.2.2.

2.4.4 If the CO or COR approves the repairs, the Contractor may proceed using the Repair

CLIN.

2.5 Services Summary:

2.5.1 The Government summarizes the service requirements into performance objectives that relate to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. The Services Summary supplies information on contract requirements, the expected level of Contractor performance, and the expected method of our surveillance. While these thresholds are critical to mission success, the Government may inspect any requirement, written or referenced, within this PWS. The Government rates individual inspections as “Acceptable” or “Unacceptable”. The Government will combine all inspections for a month and assign one of the following five tier ratings.

2.5.1.1 Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit.

2.5.1.2 Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit.

2.5.1.3 Satisfactory: Performance meets contractual requirements. The Government will not rate the Contractor lower than Satisfactory if Contractor performance meets the requirements of the contract.

2.5.1.4 Marginal: Performance does not meet some contractual requirements.

2.5.1.5 Unsatisfactory: Performance does not meet most contractual requirements, and recovery is not likely within the allotted time.

2.5.2 The Government’s rating official will use the monthly ratings to help decide the Contractors annual rating.

2.5.3 The standards listed in the Services Summary Table do not override the overarching quality requirements under any Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), or Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) clauses applied to this contract.

2.5.4 Services Summary Table

Performance Objectives PWS Para Performance

Threshold Remedy Method of

Assessment

Inspection and Maintenance completed per the Preventative Maintenance Plan

2.1 Complete

maintenance as schedule 85% of the time

Recomplete the maintenance

Periodic Surveillance, Customer Complaint, Random Sampling

Provide Preventative Maintenance Plan

2.1.1.2 Original Plan

provided on schedule; updates provided per schedule 100% of the time

Provide an updated schedule within 24 hours/ notification

100% Inspection

3 GENERAL REQUIREMENTS

3.1 Contractor Personnel:

3.1.1 The Contractor must provide the Government with a point of contact to act as the Contract Manager. The Contractor must supply an alternate point of contact to the Government if the primary point of contact becomes unavailable. The Contract Manager must have full authority to act on the Contractor’s behalf on all matters relating to daily operation during this requirement. The Contract Manager must be available during normal work hours listed under “Hours of Operation”.

3.1.2 Contractor personnel must present a professional appearance appropriate for the duties performed. Contractor personnel must be easily recognizable while performing contract work on Minot AFB. The Contractor may do this through the wearing of nametags, distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should allow easy identification.

3.1.3 When attending meetings, answering government telephones, or working in other situations where the Contractor’s status is not obvious to third parties, the Contractor’s employees and subcontractors must identify themselves as Contractors.

3.1.4 The Government may restrict base access to anyone identified as a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population.

3.1.4.1 The Contractor must not allow any person identified under paragraph 3.1.4 to continue working on this requirement.

Performance Objectives PWS Para Performance Threshold

Remedy Method of Assessment

Reports 2.1.2.5 Reports provided within required timelines 95% of the time

Provide the correct report within 24 hours’ notice

100% Inspection

Repairs 2.2 Repairs completed successfully and on schedule 98% of the time

Recomplete unsuccessful repairs

Periodic Surveillance, Random Sampling

Repair Calls 2.3 Repair calls answered per the schedule 95% of the time

None 100% Inspection

Emergency Maintenance Visit

2.4 Repair visit occurs

per schedule 95% of the time

None 100% Inspection

3.2 Training:

3.2.1 The Government may need the Contractor to complete government provided training during this requirement. If required, the Government will provide this training to the Contractor at no cost. This includes training to protect government resources and personnel. This training consists of subjects like information protection, operational security, force protection, environmental protection, records management, use of government systems, etc. Training of this nature is short computer based or classroom training, around one hour in length. The Contractor should plan for up to two hours of training per employee over the course of a year.

3.3 Hours of Operation:

3.3.1 Work Hours:

3.3.1.1 Normal work hours are 8:00 a.m. to 5:00 p.m. CST, Monday through Friday, excluding Federal Holidays. If the Contractor would like to work outside normal work hours, the Contractor must request approval at least three days in advance. The Contractor must make all requests to the Government in writing. The CO will make the final determination and will let the Contractor know of the decision. The Government reserves the right to deny work outside normal hours. The Contractor must carry out any Contractor requested change to work hours at no added cost to the Government.

3.3.1.2 When the Government requests an emergency call, the Contractor must respond following the emergency call timeline, even if this is after normal work hours

3.3.2 Federal Holidays:

3.3.2.1 The Government recognizes all Federal Holidays. Although rare, the Contractor may be required to perform services on the following Federal Holidays. See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for specific dates and more information.

3.3.3 Family Days:

3.3.3.1 Minot AFB has occasional “Family Days” prior to or following federal holidays.

Government offices may adjust or restrict access to the base and facilities during these days.

3.4 Base Closure:

3.4.1 The Government may stop or delay work at Minot AFB due to weather, exercises, or mission necessities. This requirement is not considered mission essential. The Contractor is not expected to continue work during weather emergencies or national emergencies. The Contractor must monitor local radio, television, or other alerting systems to learn the condition of the base. When applicable the COR will let the Contractor know of the delay.

3.4.1.1 Note: US Highway 83 between the town of Minot and Minot AFB is prone to road closures during inclement weather.

3.4.2 Work scheduled but not carried out because of base closure due to weather, exercises, or mission necessities must begin as soon as possible after the base reopens, unless otherwise directed by the CO.

3.4.2.1 If weather, exercises, or mission necessities delay Contractor work, the Contractor must let the CO, CA, and COR know of the consequence of the delay as soon as possible.

3.5 Tobacco Use:

3.5.1 The Government prohibits tobacco use on its installations except in designated tobacco areas. Tobacco use includes cigarettes, cigars, electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that you chew, dip, or sniff. Following the contract award, the Government will identify the designated tobacco areas to the Contractor. The Government prohibits the use of tobacco in government vehicles.

3.5.2 Medical Treatment Facility campuses are tobacco free. Medical Treatment Facility campuses consist of the area surrounding the clinic or hospital, including the parking lot and other outdoor areas surrounding the Medical Treatment Facility.

3.6 Fire and Emergency Reporting:

3.6.1 For emergencies on Minot AFB property call (701) 723-2461 from a cellular or standard phone or 911 from a standard phone. Calling 911 from a cell phone will connect the Contractor to the nearest civilian agency which may delay the response.

3.7 Site Maintenance:

3.7.1 The Contractor must keep a safe and clean work site during the performance of this requirement. This includes:

3.7.1.1 Properly disposing of all trash and waste per local laws and regulations.

3.7.1.1.1 Placing all trash and waste in a suitable container while waiting for disposal.

3.7.1.2 Safely storing all materials, tools, and equipment not in use.

3.7.1.3 Properly collecting any waste scattered by natural or man-made events unless the waste moves into an area which the Contractor may not enter.

3.7.1.3.1 If the Contractor’s waste enters a restricted area, the Contractor must notify the Government as soon as possible.

3.7.1.4 Performing a final cleanup of any remaining material, tools, equipment, and waste to return the work site to its original state.

3.7.2 The CO may charge the Contractor for the cost of any cleanup completed by the Government, due to failure or neglect on the Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the cleanup.

3.8 Damage to Government Property:

3.8.1 The Contractor must inform the Government any time the Contractor damages government property. The Contractor must report the damage, the cause if known, and a proposal for repair. The Contractor must repair the damaged items to their previous condition or replace any damaged property at the Contractor’s expense. The Government may charge the Contractor for the cost of any repairs completed by the Government due to failure or neglect on the Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the repairs.

4 SECURITY REQUIREMENTS

4.1 Base Access:

4.1.1 Unescorted: The Contractor must obtain all necessary passes or other items needed for access to the work performance areas. The Contractor must request contractor passes through the Government by supplying the name, Social Security number, date of birth, work phone, and home phone of employees requiring passes. To better ensure access, the Contractor must adhere to the REAL ID Act. The Government will send pass requests to the 5th Security Forces Squadron Visitor Control Center for approval and issue.

4.1.1.1 Upon completion or termination of the contract, the Contractor must return all passes to the Visitor Control Center. Upon resignation or termination of an employee, debarment from base, or termination of a subcontract, the Contractor must collect the passes from those individuals and return those passes to the Visitor Control Center.

4.1.1.2 The Government will supply the Base Access Request template at contract award. The request form is due to the Government within ten days after the award and prior to any scheduled work under the contract. Visit https://www.minot.af.mil/About-The Government/Newcomers/ for information concerning base access. The Contractor is subject to all base regulations.

4.1.1.3 Personnel requesting vehicle access to Minot AFB must supply a valid, REAL ID Act compliant driver's license, current vehicle registration, and insurance.

4.2 Physical Security:

4.2.1 Safeguarding Government Property: The Contractor must safeguard all provided government property and controlled forms. At the end of each work period, the Contractor must secure all government facilities, equipment, and materials under the Contractor’s control.

4.2.2 Reporting Requirements: The Contractor must report any information or circumstances the Contractor believes may pose a threat to the security of DoD, civilian, or contractor personnel and resources. The Contractor must also report any threat to DoD classified or unclassified defense information. The Contractor must make the report to a law enforcement officer or security forces member. The Contractor must inform Contractor employees and subcontractors of the reporting requirement before they enter the base for the first time under this requirement.

4.2.3 Weapons, Firearms, and Ammunition: The Government prohibits contractor employees from having weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on Minot AFB.

4.3 Motor Vehicles:

4.3.1 Vehicle registration: The Contractor may need to register Contractor vehicles, either permanently or temporarily, with the State of North Dakota Motor Vehicle Department, per applicable State Law. See www.dot.nd.gov, https://www.dot.nd.gov/sites/www/files/documents/Motor%20Vehicle%20Services/regis tration-manual.pdf, and https://apps.nd.gov/dot/mv/mvrenewal/tempRegWelcome.htm for more information.

4.3.2 Traffic Laws: The Contractor must follow all base traffic regulations. The Contractor must not use hand-held cellular telephones, Global Positioning System, and other portable electronics while driving on Minot AFB properties.

4.4 Site Restrictions:

4.4.1.1 The Contractor does not require access to secure work areas. The Government will let the Contractor know what areas within the facility have access restrictions upon the contract award.

4.4.2 This requirement does not involve access to areas where the Government prohibits mobile electronic devices capable of transmitting or receiving electronic signals. These items include cellular telephones, portable computers and tablets, Bluetooth enable devices, key fobs. This list is not all inclusive and is subject to change.

4.4.2.1 If required, Contractor personnel must leave all restricted equipment in Contractor’s vehicle or place the equipment in a locker where provided. The Government may confiscate any equipment violating this requirement.

4.4.2.2 Due to the missions of the 5th Bomb Wing and the 91st Missile Wing, the Government may temporarily or permanently suspend the use of mobile electronic devices at any location. When possible, the Government will let the Contractor know of the suspension in advance.

5 GOVERNMENT PROVIDED FACILITIES, EQUIPMENT, AND MATERIALS

5.1 Government Supplied Facilities:

5.1.1 The Government will make 120-volt electricity available at the work site. Water and compressed air are not available at the work site. Water is available at the McAdoo Fitness Center with coordination of the COR. Restrooms are available at the McAdoo Fitness Center

6 QUALITY ASSURANCE AND CONTROL PROGRAMS (QA/QC)

6.1 Contractor Quality:

6.1.1 The Contractor must manage the quality of Contractor services tendered under this contract.

6.1.2 The Contractor must only tender for acceptance those items that conform to the requirements shown in this PWS.

6.1.3 For recurring services shown in this PWS, the Government defines “tendered for acceptance” to identify:

6.1.3.1 The scheduled time of completion for any recuring services plus sufficient time for the Contractor to complete internal quality assurance and corrective actions, or

6.1.3.2 Any time the Contractor has marked the services as complete through internal processes, i.e., inspection checklist or certificate of completion.

6.1.4 Continuously occurring services must always be within the standards.

6.1.5 The Contractor must develop and maintain a quality control program, ensuring the services follow this requirement and commonly accepted commercial practices.

6.2 Government Quality:

6.2.1 The Government will rely on the Contractor’s quality assurance system as a substitute for Government inspection and testing unless customary market practices include in-process inspections.

6.2.2 Upon the tendering for acceptance, as found under “Contractor Quality”, or at any time for continuously occurring services, the Government may inspect and evaluate Contractor performance to ensure services meet the requirements in this performance work statement.

6.2.2.1 The Government reserves the right to inspect or test any supplies or services that the Contractor has tendered for acceptance. The Government may ensure conformance with the requirements, check required reports, investigate customer complaints, confer with facility managers, and review the task or its results to decide whether performance meets all standards. Results of the surveillance then become the official Air Force record of Contractor performance.

6.2.2.2 If the Contractor does not meet a performance threshold, the Government will notify the Contractor. The Contractor must take the proper action to bring the performance back into standard.

6.2.3 The Government may request a contract performance meeting if the Contractor does not meet any two requirements in a single month, if the Contractor does not meet the same requirement two or more months in a row, or if the Government notices quality concerns or trends that may affect overall contract performance.

7 ENVIRONMENTAL

7.1 Notification of Environmental Spills:

7.1.1 The Contractor must report any spills at once by calling the Fire Department at (701) 723-2461 from a mobile or standard phone or 911 from a standard phone. If the Contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor must report the type of material and quantity spilled. The Contractor is liable for the spill or release of such substances and must clean up all spills of less than twenty-five gallons. The Contractor is liable for the cleanup and cost of any spill greater than twenty-five gallons that occurs through Contractor negligence.

7.2 Laser Safety

7.2.1 The Contractor must inform the CO at least 30 days in advance of performing operations using military specific lasers, or Class 3B or 4 FDA-Compliant Laser systems that impact Air Force property or personnel. The CO will notify the Installation Laser Safety Officer for approval.

7.3 Hazardous Materials:

7.3.1 The Contractor must have Safety Data Sheets on all the Contractor’s hazardous materials.

The Contractor must supply a list of all hazardous materials to the CO, CA, and the COR at least 30 days prior to bringing the hazardous material on base. The Government will distribute the list to all proper agencies for approval. The list must have the following information: the name, an estimated quantity, and the expected storage location of each hazardous material. The list must also include a copy of the Safety Data Sheet for each hazardous material. The Contractor must not bring any hazardous materials on base without written approval.

7.4 Compliance with Environmental Laws and Regulations:

7.4.1 The Contractor must know and comply with all applicable federal, state, and local laws, regulations, Department of the Air Force Instructions and Manuals, and other requirements regarding environmental protection to include; AFI 32-7001, Environmental Management (23 August 2019), AFMAN 32-7042, Environmental Compliance and Pollution Prevention (4 February 2020), 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and the Base Hazardous Waste Management Plan (October 2017). If a change to an environmental law or regulation occurs during the term of the contract, the Contractor must follow the laws and regulations as changed. The Contractor must notify the CO of any impact resulting from the change in the laws and regulations. The Contractor must follow the Base Hazardous Waste Management Plan (October 2017) when turning in wastes generated from spill cleanup.

8 ADMINISTRATIVE RECORDS MANAGEMENT

8.1 Records, Files, and Documents:

8.1.1 All records, files, and documents, regardless of media, which are Contractor responsibility to record and keep are the property of the Government and remain so upon termination or completion of the contract. The Contractor must maintain and dispose of them following the requirements established in Air Force Instruction 33-322, Records Management, and Information Governance Program (23 March 2020, IC 1 28 July 2021), and the Air Force Records Disposition Schedule. The Contractor must turn over all records to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Acts. The Minot AFB Installation Records Management Office (5 BW/IPR), 701-723-7917, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

8.1.2 Department of the Air Force Instructions and Manuals are available on the Air Force E- Publishing website at https://www.e-publishing.af.mil/Product-Index/. If a required Air Force Instruction or Manual is not available on E-Publications, the Contractor may submit a request to the CO or COR for that publication.

Appendix A – Equipment List Item Model S/S Titan Air Handling System 19698 Titan Air Handling system 19690 Generac Generator SD80 D4.5F2 4183828 10 Generac TX Automatic Transfer Switch York Air-Cooled Scroll Condensing Unit YLUA0078ZE46XB SMMM-834240 York Air-Cooled Scroll Condensing Unit YLUA0078ZE46XB SMMM-834170 Yeadon Air-Supported Dome