Attachment 1 Dome Maintenance COMBO FINAL.pdf

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

Combined Synopsis/Solicitation

Requirement Title: Dome Maintenance

Solicitation Number: FA4528-25-Q-TA09

Response Deadline: Thursday, August 7, 2025 – no later than 1:30 PM Central Time

Point(s) of Contact: Theodore Arneson, theodore.arneson@us.af.mil, 701-723-3949

Alternate POC: SrA Francesco Haydo, francesco.haydo@us.af.mil, 701-723-2892

Contracting Officer: Scott Stauffer, scott.stauffer@us.af.mil, 701-723-7499

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular Defense Federal Acquisition Regulation Department of the Air Force Federal Acquisition Regulation Supplement

2025-04, 06/11/2025 1/17/2025 10/16/2024

4. This acquisition is set-aside for 100% Total Small Business Concerns

The North American Industry Size Classification System (NAICS) code associated with this requirement is 811310

The Small Business Size Standard associated with this NAICS is $12.5 Million

Description:

Description:

This requirement is a performance-based service for recurring Inspection and Preventative Maintenance and Repair Services for all components of the Minot AFB Dome to include: fabric membrane, anchoring, inflation, generator, automatic transfer switch, heating, ventilation, air conditioning, lighting and electrical, and emergency protocols and equipment systems. These items need to be maintained to keep warranties intact, protect patrons, and complete the required Minot AFB’s Air-Supported Dome service and maintenance.

Place of Delivery/Performance/Acceptance/FOB Point:

Performance shall be F.O.B. Destination to:

Minot AFB, ND 58705 Period of Performance: 9/30/2025 –

9/29/2031

Line Item Description Quantity Unit of Measure

Must Provide Quote on Attachment 3 - Quote Sheet

General Information

Requirement Information mailto:theodore.arneson@us.af.mil mailto:francesco.haydo@us.af.mil mailto:scott.stauffer@us.af.mil

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.30l(b)(l), the following addendum is provided for this solicitation and hereby amends any language therein:

A site visit to the DOME will be conducted 24 July at 1:00 PM Central Time. If you currently do not have base access, you will need either a REAL ID, or Current Passport to be issued a temporary pass from the visitor center. Please submit request to attend site visit to Theodore.Arneson@us.af.mil, francesco.haydo@us.af.mil, and Scott.Stauffer@us.af.mil. Prior to July 24th.

Simplified Acquisition Procedures will be used in accordance with (IAW) FAR Subpart 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

Questions may be submitted to the points of contact above, as well as the Contracting Officer, no later than 29 July 2024, Questions submitted after this date may not be answered.

Quotes in response to this solicitation must be submitted via email to all the points of contact above, including the Contracting Officer listed above, no later than the established deadline. Quotes must be valid through 1 October 2025.

All price quotations must be submitted on Attachment 3 - Quote Sheet and must be filled in entirely.

This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15.

Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

Complete the below contractor identification information, unless accomplished using contractor's internal documentation, as outlined above.

Complete the below contractor identification information.

Company Name:

Address:

Discount Terms Small Business: Yes/No

CAGE#:

Woman-Owned: Yes/No Signature/Date:

Printed Name:

Point of Contact:

Telephone Number:

SAM Registered: Yes/No

DUNS#

Veteran-Owned: Yes/No

Instructions to Offerors mailto:Theodore.Arneson@us.af.mil mailto:francesco.haydo@us.af.mil mailto:Scott.Stauffer@us.af.mil

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.30 l(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price purchase order resulting from this solicitation to the responsible quoter whose quote provides the best value to the Government, in accordance with FAR 13.106-l(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-l(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

Evaluation Factors and Sub-factors: The following evaluation factors and subfactors will be used to evaluate each quoter. Award will be made to the offeror that provides the best value to the Government determined by using a Subjective Tradeoff as outlined below. Final quotations will be rated against the following factors and sub-factors described below.

Factor 1: Price Factor 2: Technical

Sub-factor 1: Quality Control Plan Sub-factor 2: Management/Manpower Plan

Factor 3: Past Performance

Quoter's are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in Quoter being ineligible for award. Quoter's must clearly identify any exception to the solicitation terms and conditions and must provide a complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov/SAM, prior to submitting a quote, IA W FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted.

Quoter's are advised that their quotation may exceed the requirements of the PWS, but the Government is not requesting or accepting alternate quotes, and each response must respond to the solicitation requirement stated in the RFQ. The Government intends to evaluate quotes and issue a purchase order based on the initial quotes received. Therefore, the contractor's initial quote should contain the contractor's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or discuss final terms with, one or more contractors if later determined by the contracting officer to be necessary.

Additionally, the contracting officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306.

Two copies of the quote are required: (1) original quote and (2) redacted and sanitized copy of the quote removing all company or personally identifiable information (e.g., company name, logo, individual names, etc.). Failure to submit redacted copy may result in disqualification.

Factor 1 - PRICE

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated in Attachment 3 - Quote sheet. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options shall not obligate the Government to exercise the option(s). In accordance with FAR 52.217-8, the Government may require continued performance of services within the limits and rates specified in the contract. The rates shall be determined to be the unit price of each applicable CLIN, as stated in the Schedule of the award of the CLIN, which corresponds with the most recently entered period of performance. Evaluation of CLIN prices constitutes evaluation of the rates

Evaluation Criteria http://www.sam.gov/SAM used for options exercised under this clause.

Factor 2 - TECHNICAL

The Government’s technical evaluation team shall evaluate the technical quotations on an acceptable or unacceptable basis, assigning either acceptable or unacceptable ratings for each sub- factor. Offerors that fail to clearly address any of the following requirements may receive an Unacceptable rating for this subfactor. Any sub-factor evaluated as “Unacceptable” will render the entire quote unacceptable and, therefore, not awardable. Only those quoters determined to be technically acceptable, either initially or because of discussions, will be considered for award. However, the quoters are reminded that the Government reserves the right to award this effort based on the initial quote, as received.

Rating Description Acceptable Submission meets the requirements of the solicitation with a low to moderate risk of unsuccessful performance Unacceptable Submission does not meet the requirements of the solicitation and there is a high risk of unsuccessful performance

Sub-factor 1: Quality Control Plan

DESCRIPTION: Offeror shall submit a Quality Control Plan that addresses all requirements of the Performance Work Statement (PWS). The plan must address methods and processes to be used for performing monthly, quarterly, semi-annual, and annual preventative maintenance. The plan shall also include procedures to identify potential areas of risk or degradation to the DOME and various items of equipment meant to support, as well as methods for correcting deficiencies.

Measure of Merit: This requirement is met when the QCP demonstrates an effective performance/quality monitoring system that addresses all requirements of the PWS and will enable the contractor to identify and correct their own errors/discrepancies.

Sub-factor 2: Management/ Manpower Plan

DESCRIPTION: The offeror shall provide a management staffing approach that adequately provides personnel qualified to meet the requirements of the PWS. This should include retention of personnel, organization structure, and related commercial and/or government experience supporting The DOME and various items of equipment that support DOME. The offeror shall submit a realistic approach to their hiring and retention process that enables contract performance at Minot AFB, ND.

Measure of Merit: An acceptable rating is met when the plan identifies individuals with a minimum of three (3) years of experience in projects of similar size and scope to fulfill the key positions. Provide information on the individual’s name, title, duty, years of experience and experience level relating to similar projects.

Factor 3 - PAST PERFORMANCE

DESCRIPTION: Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in FAR 9.104. Past performance can be evaluated based upon the contracting officer's knowledge of and previous experience with the service being acquired, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoters may submit up to three past performance documents, to display the quality of work performed. A Past Performance Information Form (PPIF), Attachment 5, is provided with the RFQ for quoters to send to a maximum of three (3) references of their choice. PPIF references who have returned the questionnaires will be used in the past performance evaluation. Please note that the PPIF will only be accepted if it’s received directly from the reference, and the PPIF must also be received by the quoter due date and time.

For purposes of this evaluation, recency is defined as active or completed efforts performed within the last three (3) years from the date of issue of this solicitation. If the past performance is not considered recent, it will not be evaluated any further. Data independently obtained from other Government and commercial sources may also be used. Relevant past performance demonstrates Dome experience and experience on various items of equipment meant to support Dome as defined by the North American Industry System code (NAICS Code) 811310 with a total contract dollar value of at least $250,000.00 and having similar complexity and function, utilizing trades relevant to those required by this solicitation.

The Government may use a combination of the following methods to evaluate past performance:

• PPQ Submissions

• Relevant past performance identified by the Government from a wide variety of sources both inside and outside the Federal

Government

• CPARS and Federal Awardee Performance and Integrity Information System (FAPIIS)

• Any other reasonable basis not otherwise noted

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (DEVIATION 2025-O0003 and 2025-O0004) to this acquisition; the following clauses are also included by reference:

(X) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions).

(X) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(X) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(X) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

(X) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(X) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(X) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(X) 52.233-3, Protest After Award (Aug 1996) (31A U.S.C.A 3553).

(X) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19A U.S.C.A 3805A note)).

(X) 52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I

(X) 52.203-13, Contractor Code of Business Ethics and Conduct (41A U.S.C.A 3509)).

(X) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Section 1553 of Pub. L.

111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(X) 52.203-17, Contractor Employee Whistleblower Rights (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community-see FAR 3.900(a).

(X) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(X) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Pub. L. 111-117, section 743 of Div. C).

(X) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

(X) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15A U.S.C.A 644).

(X) 52.219-8, Utilization of Small Business Set-Aside

(X) 52.219-9, Small Business Subcontract Plan

(X) 52.219-14, Limitations on Subcontracting

(X) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

(X) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025)(E.O. 13126).

(X) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38A U.S.C.A 4212).

(X) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29A U.S.C.A 793).

(ii) Alternate I (Jul 2014) of 52.222-36.

(X) 52.222-40, Notification of Employee Rights

(X) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases

Clauses and Provisions

(X) 52.223-23, Sustainable Products and Services (MAR 2025) (DEVIATION 2025-O0004)) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

(X) 52.222-41, Service Contract Labor Standards

(X) 52.222-42, Statement of Equivalent Rates for Federal Hires

(X) 52.222-43, Fair Labor Standards Act and Service Contract Act

(X) 52.222-50, Combating Trafficking Persons

(X) 52.222-54, Employment Eligibility Verification

(X) 52.222-60, Paycheck Transparency (X)52.223-20, Aerosols (May 2024) (42 U.S.C. 7671, et seq.).

(X) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items

(X) 52.222-42, Statement of Equivalent Rates for Federal Hires

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at https://www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.201-1, Acquisition 360: Voluntary Survey 52.203-3 Gratuities 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contract Personnel (frequent base access) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-20 Predecessor of Offeror 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services—Representation

52.209-7 Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-4 Availability for Examination of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions 52.211-6 Brand Name or Equal 52.211-8 Time of Delivery 52.211-11 Liquidated Damages-Supplies, Services, or Research and Development 52.211-17 Delivery of Excess Quantities 52.216-1 Type of Contract 52.217-5 Evaluation of Options 52.217-6 Option for Increased Quantity 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-8 Utilization of Small Business Concerns 52.223-5 Pollution Prevention and Right-to-Know Information 52.225-1 Buy American—Supplies 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.227-1 Authorization and Consent 52.232-1 Payments 52.232-18 Availability of Funds 52.232-25 Prompt Payment 52.232-31 Invitation to Propose Financing Terms https://www.acquisition.gov./

52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.246-2 Inspection of Supplies—Fixed-Price 52.246-4 Inspection of Services—Fixed Price 52.246-16 Responsibility for Supplies 52.247-34 F.O.B Destination 52.249-1 Termination for Convenience of the Government (Fixed-Price) 52.249-8 Default (Fixed-Price Supply and Service)

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product

252.232-7006, Wide Area Workflow Payment Instructions 252.232-7007 Limitation of Governments Obligation 252.204-7004 Alt A System for Award Management 252.204-7003 Control of Government Personnel Work Product 252.204-7011 Alternative Line-Item Structure 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors

252.204-7015 Notice of Authorized Disclosure of Information to Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.211-7003 Item Identification & Valuation 252.225-7048 Export Controlled Items 252.232-7003 Electronic Submission of Payments 252.232-7007 Limitation of Governments Obligation.

252.232-7006 Wide Area Workflow Payment Instructions

Field Name in WAWF Datatobeenteredin WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4528 Admin DoDAAC FA4528 Inspect By DoDAAC F3C3MM Ship To Code F3C3MM

252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2025-00003 Restoring Merit-Based Opportunity in Federal Contracts 2025-00004 Revocation of Executive Order on Sustainability The following DAFFARS clauses cited are applicable to this solicitation:

5352.201-9101 Ombudsman 5352.223-9001, Health and Safety on Government Installations (service performed on gov't installation) 5352.242-9000, Contractor Access to Air Force Installations (frequent access to or service performed on gov't installation)

Attachment 1 - Combo FA452825QTA09

Attachments

Attachment 2 - PWS Attachment 3 - Quote Sheet Attachment 4 - Financial Questionnaire Sheet Attachment 5 - Past Performance Questionnaire Attachment 6 - SCA WD Attachment 7- Yeadon Air Support Structure Operation and maintenance manual.

Attachment 8- Titan Air Handling System Attachment 9- Generac Owner’s Manual for Stationary and Industrial Generators Attachment 10- Generac ATS Manual Dome Attachment 11- Installation, Operation, and Maintenance for York Air-Cooled Scroll Condensing Units Attachment 12 – FORM AF487 Generator Operating Log