Attachment 2 - PWS Cleaning 23Mar2026.pdf

Performance Work Statement for

Pump Out and Cleaning Services of Non-Flushing Portable Latrines and Hand Wash Stations at U.S. Army and U.S. Air Force Installations

Okinawa, Japan

23 March 2026

1. DESCRIPTION OF SERVICES

The contractor shall provide all management, equipment, tools, supplies, labor/manpower, and appropriate license(s)/qualification(s) necessary to provide the pump out and cleaning services for non-flushing portable latrines and hand wash stations at Torii Station, Naha Port, Kuwae Tank Farm 1 & 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms, Bolo Point and Fort Buckner, Kadena Air Base, Camp Foster, Camp, Futenma that requires support for Army and Air Force mission.

1.1 BASIC SERVICES

1.1.1 Pump out and Cleaning of Non-Flushing Portable Latrines & Hand Wash Stations. The contractor shall pump out, thoroughly clean, disinfect the rental non-flushing portable latrines and hand wash stations. The contractor shall follow the pump out and cleaning frequencies and locations of the rental non-flushing portable latrines and hand wash stations indicated by the Government. The Government will provide water to the contractor when it is available to clean the non-flushing portable latrines and the hand wash stations. The contractor must provide water in case the provision of water by the Government is not possible.

1.1.2 Resupply & Refill. The contractor shall resupply toilet paper for the non-flushing portable latrines and refill hand soap, towel paper and water to the hand wash stations upon request. The contractor must ensure these supplies are resupply and refill on time to prevent shortage of these supplies. The Government will provide water to the contractor when it is available to refill the hand wash stations. The contractor must provide water in case the provision of water by the Government is not possible.

1.1.3 Disposal Wastewater in Compliance with Laws and Regulations. The contractor is responsible for disposing of all wastewater in the proper manner. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract. The contractor will be required to provide and maintain the Waste Material Disposal services and Collection/ Transportation Permit.

1.1.4 Cancellation of Portable Latrines and Hand Wash Stations.

1.1.4.1 Cancellation Prior the Pump Out & Clean Services Provision on Site. The government may cancel the pump out and clean services for portable latrines and hand wash stations prior to the provision of services occurs on site. In this case payments to the contractor will not occur. The cancellation will be effective upon the government notifying the cancellation to the contractor receives the cancellation with sufficient anticipation of time to stop the services on time.

1.1.4.2 Cancellation in the middle of Provision of Services. The government may cancel the provision of services for the portable latrines and hand wash stations in the middle of the provision of services. The cancellation will be effective upon the government notifying the cancellation to the contractor. The government will execute the payments based on the Price List only for the rendered services on site.

2. SERVICES SUMMARY

Performance Objective PWS

Para Performance Threshold

Pumping Out and Cleaning of non-flushing portable latrines and hand wash stations

1.1.1 100% of the time

Resupply & refill of non-flushing portable latrines and hand wash stations

1.1.2 95% of the time

Disposal of waste water 1.1.3 100% of the time shall complies in accordance with the laws & regulations

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. There is no government furnished property and services to be provided to the contractor.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL

The contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.2 QUALITY ASSURANCE

The Government will periodically evaluate the contractor’s performance by appointing a Quality Assurance Personnel (QAP) to monitor performance to ensure services are received. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

4.2.1 The QAP is the authorized government representative(s) who will perform assessments of the contractor’s performance.

4.2.2 The QAP(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the QAP(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3. SECURITY REQUIREMENTS

4.3.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative.

At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/PKA, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/PKA, the contractor shall follow the instructions for acquiring designated pass for entry into applicable Air Force facilities at Kadena, Bldg 31, at Defense Switched Network (DSN) 634-3437 and Army and US Air Force facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970- 2239/7519.

4.4. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.4.3. Protection of Government Property. The contractor shall take all necessary precautions against Government property. All damaged property due to the contractor’s operation shall be repaired, replaced, or restored to a condition as approved by the CO and the QAP at no cost to the Government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type or better quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the Government will correct the damages, and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the QAP.

4.5. HOURS OF OPERATION

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday – Friday, 0600 – 1800 hrs. The Government may ask the contractor to work on Saturday, Sundays, US Holidays and extended hours to ensure timely completion of work at no additional cost to the Government.

4.5.1.1. Recognized U.S. Holidays

Day Holiday

First Day of January New Year's Day*

Third Monday of January Martin Luther King, Jr. Birthday Third Monday of February President’s Day Last Monday of May Memorial Day Nineteenth of June Juneteenth Fourth of July Independence Day* First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day* 4th Thursday of November Thanksgiving Day 25 December Christmas Day

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.2. Emergency Services. On occasion, services may be required to support the activation or exercise of contingency plans outside the normal duty hours described above. The contractor’s responsibilities for emergency support are described in Section 1.

4.5.3. Operation During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, the contractor shall cease the required work immediately. The contractor will clean up and dispose of all loose debris and waste as directed by QAP to secure the job site against damage that may result from anticipated weather conditions. The contractor shall stand by for evacuation during “Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1).” Upon the declaration of TCCOR1C, the contractor shall be excused from all duties for evacuation. Upon declaration “Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R),” the contractor shall stand by to start the required performance.

4.6. CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive, Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. ENVIRONMENTAL CONTROLS

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Kadena Air Base Fire Department at 098-934-5911 or Army Fire Department at 911 (From On base), 911-1911 (From Off Base) and 098-911-1911 (From Cell Phone). The liability for the spill or release of such substances rests solely with the contractor and its agent.

The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

4.9. GOVERNMENT OBSERVATIONS

Government personnel, other than contracting officers (COs) and (QAPs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 15 March 2024, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See website address https://www.usace.army.mil/ for this regulation.

http://www.osha.gov/ http://www.osha.gov/

4.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

911 (From On Base)

911-1911 (From Off Base)

098-911-1911 (From Cell Phone)

4.10.7. Record and report promptly (within one hour) to the CO and COR, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.8. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.10.9. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.10. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.11. Availability of Building/Facility. The building/facility to be worked on will be occupied during the contract period. The contractor shall provide safe access at all times for building/facility occupants or exit hallways, which require joint use.

4.10.12. Security Police and Fire Protection. Any suspicious or unexpected situations that might threaten or damage the facilities or performance required under this contract, the contractor shall notify Security Police and/or the Fire Department at 911 (From On base), 911-1911 (From Off Base) and 098-911-1911 (From Cell Phone).

4.10.13. All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms and POL Patrol Road). The contractor shall ONLY smoke in designated areas.

4.12. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37 IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

4.13. PHASE OUT

4.14 PUBLICATIONS

4.14.1 Compliance with all publications, regulations and operating instructions provided by the government is required when:

4.14.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.14.3. The publications prescribe US Air Force and Army policies, use of materials, procedures and processes applicable to the work requirements.

4.14.4. The contractor is required to acquire and work on the latest version of the publication.

4.15. CONTRACTOR PERSONNEL

4.15.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.15.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.15.1.2 The contract manager or alternate shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

4.15.2. Contractor Employees: the contractor shall not employ individual to work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.15.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.15.2.2. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.15.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16. JAPANESE ROAD LAWS

4.16.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.16.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.16.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17. REQUIRED INSURANCE by JAPANESE LAW

4.17.1. The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.17.1.1. Insurance types:

Automobile Property Damage Insurance: Amount of ¥3,000,000 or Dollar equivalent

Bodily Injury Insurance: Amount of ¥30,000,000 or Dollar equivalent

4.17.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Data for Cleaning Services of Non-Flushing Portable Latrines

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFI Air Force Information

CFR Code Federal Regulation

CO Contracting Officer

DEPT Department

DOD Department of Defense

GR Government Representative

OSHA Occupational Safety and Health Act

PWS Performance-Based Work Statement

QAP Quality Assurance Personnel

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

FA527022A0008

Attachment 1: PWS date 16 Mar 2026

CUI

CUI

APPENDIX B

DATA FOR CLEANING SERVICES OF NON-FLUSHING PORTABLE LATRINES

For a complete list of services to be performed reference Attachment 2 Price List, this table serves only to provide additional information.

Cleaning of Rental Items Quantity

Performance Period

Days

Non-Flushing Portable Latrines

6-8 EA 1 Oct 2026 – 30 Sep

TBD

Hand Wash Stations 2 EA 1 Oct 2026 – 30 Sep

TBD