Attachment 2 PWS_BEP Parking Program_8.18.25.pdf

Version 11/15/2022

PERFORMANCE WORK STATEMENT (PWS)

BEP PARKING PROGRAM

Dated 8/18/2025

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide a lease of parking spaces for

Bureau of Engraving and Printing (BEP) employees. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform a lease of parking spaces for BEP employees as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Bureau of Engraving and Printing’s (BEP) provides 100% of the parking cost for employees in the Washington, D.C. area at the District Currency Facility (DCF).

This requirement is for 500 parking spaces.

1.3 Scope: The Bureau of Engraving and Printing (BEP) is the world’s largest printer of security documents which includes United States currency. The BEP consist of two buildings; the

Annex and the Main building, each covering a city block. The purpose of this requirement is to provide 500 parking spaces for the Bureau of Engraving and Printing (BEP) employees in the Washington, D.C. area. The parking spaces shall be located within a ¼ mile radius from

BEP facilities located at 14th and C Streets, S.W., Washington, D.C. (See below for

Technical Exhibit 3: map).

1.4 Period of Performance: The Period of Performance (POP) shall be for one (1) Base Year of

12-months and two (2) 12-month option years. The POP reads as follows:

Base Year 8 November 2025 – 7 November 2026

Option Year I 8 November 2026 – 7 November 2027

Option Year II 8 November 2027 – 7 November 2028

1.5 General Information

1.5.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.5.3 Federal Government Holidays:

New Years Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.5.4 Hours of Operation: The contractor is responsible for having parking attendants on site to assist with parking between the hours of 6:00am to 9:00am and 1:00pm to 3:30pm. A parking attendant will be available on the during peak hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The contract shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The parking spaces shall be within one-forth (1/4) mile of the Washington D.C. facility located at:

BEP

14th and C street SW Washington, D.C. 20228

1.5.6 Type of Contract: The government will award a firm fixed price contract.

1.5.7 Security Requirements: The Contractor shall provide security 5:00 a.m. to 12 midnight, Monday through Friday (day and evening shifts). The Contractor shall exercise supervision of the parking area as may be necessary to ensure that only authorized Bureau employees with valid parking authorization are allowed use of reserved parking spaces. The Bureau will provide the Contractor a listing of approved parking participants.

The Contractor shall be responsible for monitoring entrance and exit of authorized users of the parking facility(s).

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am to 4:30pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.10.1 Parking Attendant. The contractor shall provide a parking attendant that will assist in BEP parking matters. This entails but not limited to locating BEP employee vehicles, providing BEP employees with instructions for locating their vehicles, patrol parking areas to prevent vehicle damage/theft, providing access to the authorized parking garage/lot for BEP employees, and (if applicable) issue ticket subs to BEP employees for parked vehicles. This individual will be available throughout the workday but shall be available during BEP peak hours 6am to 9am and 1pm to 4pm Monday through Friday.

1.5.11 Contractor Phone Number. The contractor shall provide a working telephone phone number to the COR within 10 days after contract award. The working phone number will be utilized by BEP employees to report parking related issues. The COR will provide the working telephone number to the BEP parking program employees. The contractor shall respond to BEP employees or authorized government representatives within 2 business hours of the notification.

1.5.12 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while providing services for this contract.

1.5.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.5.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.15 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

BEP Bureau of Engraving and Printing

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

CO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Equipment The Contractor shall provide garage transponders/passes to be given to all BEP employees. The Contractor shall exchange non-working transponders/passes within 24-48 hours of being notified.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Availability of Parking Spaces. The contractor shall provide BEP 500 parking spaces. The contractor shall ensure the parking spaces are provided to BEP employees as long as the maximum parking requirement has not been met. The contractor shall make available 500 parking spaces 24 hours a day Monday through Friday, except for Government holidays and any other day that the Bureau may be closed. The parking spaces shall accommodate the various core hours of BEP employees.

5.2 Site Conditions. The Contractor shall provide a secure, well-lit, paved parking area.

Parking spaces shall be clean of debris. The Contractor shall submit methods of securing and cleaning of parking area to the COR within 30 days after contract award. The location(s) shall provide parking spaces which will not require the need to move more than one other car in order to permit any particular one vehicle to enter or exit the parking area. Buildings offered for consideration must be of sound and substantial construction with the ability to meet all current Federal, State, and Local codes and regulations including, but not limited to fire and life safety, accessibility and OSHA.

5.3 Size of Parking Spaces. The parking spaces shall be of sufficient size to accommodate various types of vehicles (e.g., full size, compact, trucks, sport utility vehicles, and minivans). The space should meet government fire safety, accessibility, seismic and sustainability standards.

5.4 Parking Permit. The contractor shall provide parking permits to the COR within 30 days after contract award. In the event, parking permits are lost, stolen, etc. the contractor shall replace the permits within 24 to 48 hours.

5.5 Full Parking Lot. In the event that parking is not available to BEP employees, the contactor shall provide a vacant parking space at no cost to the government.

5.6 Snow Removal Requirements. During inclement weather (i.e., snow and ice) the

Contractor shall at all times keep the parking area free from accumulation of snow or ice. All surfaces shall be treated to prevent slippery conditions including entrance and exit ramps.

Only EPA approved chemicals and materials shall be applied under icy conditions.

5.7 Insurance/Indemnification. The Contractor shall acquire, and present proof of liability insurance in an amount and coverage as to meet the insurance requirements of the jurisdiction in which the parking facility is located. In addition, the Contractor shall indemnify the Federal

Government against all claims and/or suits for damage to property, personal injuries, and the loss of limb or life at the parking facility. The Contractor shall ensure that all insurance(s)/indemnification(s) remain in full force and effect during the entire life of the contract.

5.8 Payment Requirements. BEP shall pay 100 percentage of the monthly cost per space. If there are any vacant spaces during the contract period, BEP shall be responsible for the full monthly amount for any vacant spaces for that month.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): N/A

ART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Attachment 2/Technical Exhibit 2 – Deliverables Schedule

Attachment 3/Technical Exhibit 3 – MAP

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Performance Standard Performance Threshold Incentives

(Positive or Negative)

The contractor shall provide parking spaces in accordance with 5.1 of the

PWS

The contractor shall make available 500 parking spaces

24 hours a day, Monday through Friday

0% deviation Positive or Negative

Assessment in CPARS

The contractor shall secure and keep the parking spaces clean in accordance with

5.2 of the PWS

The Contractor shall submit methods of securing and cleaning of parking area to the COR within 30 days after contract award

0% deviation Positive or Negative

Assessment in CPARS

The contractor shall provide parking permits in accordance with 5.4 of the

PWS

The contractor shall provide parking permits to the COR within 30 days after contract award

0% deviation Positive or Negative

Assessment in CPARS

TECHNICAL EXHIBIT 2 – DELIVERABLES

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Contractor Phone

Number 1.5.11

Within 10 days after contract award

1 PDF/ MS

Word/Email

Microsoft Word

2003 (or higher) format

COR

Site Conditions 5.2 Within 30 days after contract award

1 PDF/ MS Word/

Microsoft Word

2003 (or higher) format

Parking Permits 5.3 Within 30 days after contract award

1 Passes/Transpond ers will be provided

TECHNICAL EXHIBIT 3 - MAP