PERFORMANCE WORK STATEMENT (PWS)

FOR

AUTOMATIC DOORS INSPECTION, MAINTENANCE

AND REPAIR SERVICE

BEALE AFB, California

February 2026

1. BACKGROUND. The 9th Civil Engineer Squadron (CES) at Beale Air Force Base (BAFB) requires quarterly inspections, maintenance, and repair services for automatic doors located in seven

(7) facilities across the installation. The contractor shall be responsible for the maintenance of eight

(8) sets of Dual Sliding, Dual Swing and four (4) Single Sliding automatic doors, which include three (3) sets of dual sliding doors, five (5) sets (which consist of ten (10) doors total) of dual swing doors and four (4) single sliding systems. This scheduled service is essential to ensure the safe and reliable operation of facility access points. Properly maintained automatic doors are critical for providing unimpeded access for all base personnel, ensuring compliance with federal accessibility standards, and maintaining the security of the facilities. Neglecting this required maintenance can lead to unexpected failures, creating safety hazards and potentially costly emergency repairs that could disrupt mission-critical activities.

2. SCOPE. The Contractor shall provide quarterly inspection, preventative maintenance, and repair services to all automatic doors at Beale AFB, California, which can be found in Attachment 1 – List of Facilities, Frequencies, and Automatic Door Count. The contractor shall perform services that shall include, but not be limited to, procedures such as the inspection and lubrication of all mechanical components, testing of electrical systems, and the testing and calibration of all activation and safety sensors. An automatic door system is defined as the complete door assembly and its operating equipment. This system includes all door panels, frames, tracks, rollers, guides, arms, pivots, motors, control units, power supplies, activation devices, and safety systems. The Contractor shall comply with the standards referenced in Attachment 2 - References, including American National Standards Institute (ANSI) A156.10, A156.19, A156.27, and A117.1, as well as the manufacturer’s instructions and all applicable local, state, and federal rules and procedures. The Contractor shall provide all personnel, equipment, tools, supplies, materials, and any other items and services necessary to perform the work identified within the Performance Work Statement (PWS).

3. DESCRIPTION OF SERVICE. The Contractor shall provide all-inclusive routine inspection, preventative maintenance, and repair services for all automatic doors located at Beale AFB. The service specifications require that all automatic door systems are inspected, tested, adjusted, and maintained to ensure safe, reliable, and continuous operation. All procedures must be executed in strict adherence to the requirements of the American National Standards Institute (ANSI) standards listed in Attachment 2, including A156.10, A156.19, A156.27, and A117.1, and the original equipment manufacturers (OEM) maintenance recommendations. The contractor's responsibility covers the entire automatic door system. This includes, but is not limited to, all door panels and frames, tracks, rollers, guides, arms, pivots, belts, motors, gearboxes, control units, power supplies, all activation devices (e.g., motion sensors, push plates), and all safety devices (e.g., presence sensors, safety beams). During each service, the contractor should test and adjust door opening/closing speeds and closing force to ensure they are within the safe limits prescribed by ANSI standards. All activation and safety sensors must be tested to verify proper function, range of detection, and that the system reliably reverses or stops upon detecting an obstruction. Additionally, the contractor is required to inspect all required safety and instructional decals for presence and legibility and shall replace them if missing or worn. Upon service completion, the contractor is required to provide a detailed After Service Report (ASR) for each door, documenting all checks performed, deficiencies found, corrective actions taken, and parts replaced.

4. SCHEDULED PREVENTATIVE MAINTENANCE AND ROUTINE INSPECTION. The contractor shall perform scheduled quarterly maintenance and inspections to ensure the operational readiness, safety, and compliance of all automatic door systems listed in Attachment 1. All work shall adhere to the original equipment manufacturer’s (OEM) guidelines and the American National Standards Institute (ANSI) standards referenced in Attachment 2. The Contractor shall submit a schedule of anticipated preventative maintenance and routine inspections for approval to the Contracting Officer’s Representative (COR) fourteen (14) business days prior to the intended visit to allow for coordination with building Points of Contact (POCs).

4.1. Quarterly Scheduled Preventative Maintenance and Inspection. The contractor shall service and inspect all automatic door systems by conducting quarterly system safety inspections and operational checks, which shall be performed by qualified personnel. Quarterly scheduled preventative maintenance shall be conducted at intervals not exceeding 90 days to ensure timely and consistent upkeep of the equipment. These services shall include, but not be limited to, the following:

4.1.1. Mechanical System Service. The Contractor shall visually inspect and service all mechanical components. This includes, but is not limited to, door panels, frames, tracks, rollers, guides, arms, pivots, and belts. The contractor shall perform cleaning of mechanisms, lubrication of all moving parts, and adjustment of door alignment as necessary.

4.1.2. Electrical and Safety System Testing. The Contractor shall test and adjust all electrical and safety systems. This includes the motor, gearbox, control unit, power supply, and all activation devices (e.g., motion sensors, push plates) and safety devices (e.g., presence sensors, safety beams). The contractor shall test and adjust door opening/closing speeds and closing force to ensure they are within the safe limits prescribed by ANSI standards. All sensors must be tested to verify proper function, range of detection, and that the system reliably reverses or stops upon detecting an obstruction.

4.1.3. General Compliance and Site Maintenance. The contractor is required to inspect all required safety and instructional decals for presence and legibility and shall replace them if they are missing or worn. The Contractor shall supply all necessary consumable items such as grease, oil, and hydraulic fluid at no additional cost to the Government. The Contractor shall remove all debris from the automatic door location at the end of each day on which work is performed.

5. UNSCHEDULED CORRECTIVE MAINTENANCE/REPAIR. The Contractor shall provide unscheduled corrective maintenance and repair services for the automatic door systems, as requested by the Government. The Contractor shall respond to any unscheduled service call request within 24 hours to acknowledge the request and must have a scheduled date for the on-site inspection and repair within three (3) business days of the initial notification. Upon completion of performing diagnostics and troubleshooting, the contractor shall provide a written estimate of repair parts and labor needed to the Contracting Officer's Representative (COR) for approval. All requirements for inspection and repair located in Section 4 (Scheduled Preventative Maintenance and Routine Inspection) apply to unscheduled service calls. A completed unscheduled corrective maintenance/repair report shall be submitted to the COR and CO within ten (10) days of repair completion.

5.1. Replacement Parts. The Contractor shall acquire all parts and materials necessary for preventative maintenance and repairs and shall only use original equipment manufacturer (OEM) or approved equal material/parts.

5.1.1. Minor Repairs. The Contractor shall repair equipment at the Contractor’s expense if the material cost is equal to or less than $50.00 per door system. Minor repairs may be completed during the initial unscheduled service visit if the required parts are available.

5.1.2. Major Repairs. If the required repair work exceeds $50.00 in materials per door system, the Contractor shall not proceed with the repair until approval is granted. The Contractor shall provide a written repair cost estimate to the COR for approval within three

(3) business days from the date the deficiency was identified. The estimate shall, at a minimum, list all parts needed along with their associated costs. Once the COR provides written approval, the Contractor can proceed with ordering any parts and scheduling a final repair date during normal duty hours.

6. Emergency Service Call. The Contractor shall provide emergency service for any automatic door failure that presents an immediate and ongoing risk to safety, security, or mission-critical operations.

An emergency condition is defined as:

- A door that will not close or cannot be secured, creating a security breach for a facility.

- A door that is operating in an erratic or uncontrolled manner, presenting a direct physical safety hazard to personnel.

- A door that has failed in a closed position, preventing required access to a critical facility or creating a situation that is non-compliant with the Americans with Disabilities Act (ADA).

6.1. For all service calls deemed an emergency by the Government, the Contractor shall have a qualified technician on-site to diagnose and address the issue within four (4) hours of the initial notification. The technician's immediate responsibility is to restore the area to a safe condition.

This may involve immediate repair or, if a permanent repair is not feasible, disabling the automatic operator and securing the door in a safe state (either manually operable or locked shut), as directed by the on-site Government representative. All follow-on work and parts procurement for a permanent solution shall adhere to the procedures outlined in the "Unscheduled Corrective Maintenance/Repair" section.

7. REPORTS AND DOCUMENTATION. The Contractor shall submit written service reports to the COR and CO within 24 hours after completion of each service. Reports shall be organized by building number and specific door serviced and include, at a minimum: date of service, facility location, door type, manufacturer and model number, a detailed description of the work performed, a listing of any parts used, the overall condition of the equipment, and the name of the technician(s) who performed the service. In addition, recommended future maintenance may be included. If repairs are required, a separate, detailed request listing all parts needed along with their associated costs shall be submitted to the COR and CO for approval within three (3) business days from the date the deficiencies were identified.

8. SERVICE SUMMARY. The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

PWS Ref & Performance

Objective

Performance Threshold PO-1: 4. Scheduled Preventative Maintenance and Routine Inspection

The contractor shall perform scheduled quarterly maintenance and inspections to ensure the operational readiness, safety, and compliance of all automatic door systems listed in Attachment 1. All work shall adhere to the original equipment manufacturers (OEM) guidelines and the American National Standards Institute (ANSI) standards referenced in Attachment 2 a 100% of the time.

Rescheduling is limited to a maximum of two (2) instances per year, and any rescheduled services must be completed within seven (7) calendar days of the originally scheduled date.

PO-2: 4. Scheduled Preventative Maintenance and Routine Inspection

The Contractor shall submit a schedule of anticipated preventative maintenance and routine inspections for approval to the Contracting Officer’s Representative (COR) fourteen (14) business days prior to the intended visit to allow for coordination with building Points of Contact (POCs) 100% of the time.

Adherence to this approved schedule is mandatory. Any deviation or rescheduling is limited to a maximum of two (2) instances per year, and any rescheduled services must be completed within seven (7) calendar days of the originally approved date.

PO-3: 4.1. Quarterly Scheduled Preventative Maintenance and Inspection

The contractor shall service and inspect all automatic door systems by conducting quarterly system safety inspections and operational checks, which shall be performed by qualified personnel. Quarterly scheduled preventative maintenance shall be conducted at intervals not exceeding 90 days to ensure timely and consistent upkeep of the equipment 100% of the time.

Rescheduling these quarterly services is limited to a maximum of two

(2) instances per year, and any rescheduled services must be completed within seven (7) calendar days of the originally due date.

PO-4: 4.1. Quarterly Scheduled Preventative Maintenance and Inspection

The contractor shall perform a comprehensive inspection, cleaning, lubrication, and adjustment of all mechanical components, and conduct full testing and calibration of all electrical, activation, and safety systems to ensure compliance with prescribed ANSI standards.

Furthermore, the contractor shall inspect safety decals, supply all necessary consumables, and remove all debris from the work area upon service completion 100% of the time.

Should this deficiency occur more than two (2) times within any 12-month performance period, it shall be considered non-compliance.

PO-5: 5. Unscheduled Corrective Maintenance/Repair

The Contractor shall provide unscheduled corrective maintenance and repair services for the automatic door systems, as requested by the Government. The Contractor shall respond to any unscheduled service call request within 24 hours to acknowledge the request and must have a scheduled date for the on-site inspection and repair within three (3) business days of the initial notification 100% of the time.

In any instance where this standard is not met, the Contractor shall be strictly required to provide the COR with a formal written explanation for the delay and a proposed recovery schedule for the Government's approval. Should this deficiency occur more than three (3) times within any 12-month performance period, it shall be considered non-compliance.

PO-6: 5. Unscheduled Corrective Maintenance/Repair

The contract shall upon completion of performing diagnostics and troubleshooting, the contractor shall provide a written estimate of repair parts and labor needed to the Contracting Officer's Representative (COR) for approval. All requirements for inspection and repair located in Section 4 (Scheduled Preventative Maintenance and Routine Inspection) apply to unscheduled service calls. A completed unscheduled corrective maintenance/repair report shall be submitted to the COR within ten (10) days of repair completion 100% of the time.

Should this deficiency occur more than three (3) times within any 12-month performance period, it shall be considered non-compliance.

PO-7: 5.1.1. Minor Repairs The Contractor shall complete all minor repairs, where the material cost is equal to or less than $50.00 per door system, during the initial scheduled or unscheduled service visit, provided the required parts are available on the service vehicle, 100% of the time.

In any instance where a minor repair cannot be completed on the initial visit due to a lack of available parts, the Contractor shall document the required part on the service report and coordinate with the COR to complete the repair during the next scheduled service visit. A failure to perform an available minor repair on the spot, or a repeated failure to efficiently consolidate the follow-up repair with a future scheduled visit, shall be considered inefficient service delivery. Should this occur more than three (3) times within any 12-month performance period, it shall be considered non-compliance.

PO-8: 5.1.2. Major Repairs For all Major Repairs where the required work exceeds $50.00 in materials, the Contractor shall provide a detailed written repair cost estimate to the COR for approval within three (3) business days from the date the deficiency was identified, 100% of the time.

Should this deficiency occur more than three (3) times within any 12-month performance period, it shall be considered ineffective reporting and contract administration.

PO-9: 6. Emergency Service Call

For any automatic door failure creating an immediate safety, security, or access risk, the Contractor shall provide emergency service by having a qualified technician on-site within four (4) hours of notification, 100% of the time.

9. DELIVERABLES. The Contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the 9 CES Civil Engineer Squadron, Contracting Officer Representative (COR) and Contracting Officer (CO).

In any instance where this critical 4-hour response standard is not met, the Contractor shall be held strictly responsible for providing the COR with an immediate verbal notification followed by a formal written explanation for the delay within 24 hours. Should this critical response failure occur more than two (2) times within any 12-month performance period, it shall be considered non-compliance.

PO-10: 7. Reports and Documentation

The Contractor shall submit written service reports to the COR within 24 hours of service completion, and shall submit any required repair cost estimates to the COR and CO within three (3) business days of identifying the deficiency, 100% of the time.

In any instance where these reporting deadlines are not met, the Contractor shall be held strictly responsible for providing the COR with a formal written explanation for the delay and a firm date for the submission of the overdue documentation. Should this deficiency occur more than three (3) times within any 12-month performance period, it shall be considered non-compliance.

Deliverable

PWS

Section

Frequency

Format

Submit To

Scheduled Preventative Maintenance and Routine Inspection

4 The Contractor shall submit a schedule of anticipated regular scheduled cleanings for approval fourteen (14) business days prior to visit.

A PDF, Word, or Excel document shall be submitted in writing via email.

COR

Unscheduled Corrective Maintenance/ Repair

5 The Contractor shall submit written maintenance/repair service reports to the COR and CO within ten (10) days after completion of each service.

A PDF, Word, or Excel document shall be submitted in writing via email.

COR and CO

Reports And Documentation

7 The Contractor shall submit written service reports to the COR within 24 hours after completion of each service.

A PDF, Word, or Excel document shall be submitted in writing via email.

COR

Reports And Documentation

7 The Contractor shall submit if repairs are need a separate, detailed request list to the COR and CO for approval within three (3) business days from the date the deficiencies were identified.

A PDF, Word, or Excel document shall be submitted in writing via email.

COR and CO

10. GOVERNMENT FURNISHED SERVICES.

10.1. Utilities. The Government will furnish, without cost to the Contractor, all reasonable amounts of electricity, propane gas and water in connection with the contract performance. The Contractor shall practice energy conservation in Government facilities.

10.2. Services. The Government will provide police and fire protection while on Beale AFB. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The Government shall provide emergency medical treatment for life-threatening emergencies only until civilian ambulance arrives.

10.3. Damage to Government Facilities and Property. The Contractor shall reimburse the Government if details of formal investigation of fire or other related or unrelated structural damage result in pecuniary liability assessed to the Contractor. The Contractor shall replace all damaged or lost Government Furnished Facilities, Government Furnished Equipment and/or Government Furnished Materials at no cost to the Government.

11. GENERAL INFORMATION.

11.1. Contractor Personnel. Contract personnel shall present a neat appearance.

Contract personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

11.2. Safety. The Contractor shall follow all applicable American National Standards Institute (ANSI) standards, including ANSI A156.10, A156.19, A156.27, and A117.1, as well as applicable Department of War regulations and AFOSH standards pertaining to the work being accomplished.

The Contractor shall comply with all applicable local, city, county, state, and federal regulations pertaining to electrical work, safe public access, and general workplace safety.

11.3. Contractor Qualifications. Contractor employees shall be qualified automatic door technicians and must be certified by the American Association of Automatic Door Manufacturers (AAADM). They shall be qualified to inspect, test, repair, and service automatic door systems from various manufacturers, including those listed in Attachment 1. Contractor employees must have demonstrated knowledge and expertise in the mechanical, electrical, and control systems integral to power-operated pedestrian doors. All work shall be accomplished per original equipment manufacturer (OEM) specifications and the applicable ANSI standards referenced in Attachment 2.

Security 12 Entry Access Listing (EAL) (Attachment 3) shall be turned in within five (5) business days prior to the start of work on base.

Submit Attachment 3 - Entry Access Listing (EAL)

CO

12. SECURITY. The Contractor shall comply with all requirements and procedures IAW DAFFARS 5352.242-9000, Contractor Access to Department of the Air Force Installations. The Contractor shall obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Department of the Air Force installations cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished Contractor identification badges while visiting or performing work on the installation. An Entry Access Listing (EAL) (Attachment 3) shall be submitted to the COR within five

(5) business days prior to the start of work on base. The EAL will be sent to Security Forces who will conduct a background check on each employee. Upon clearance and approval, the Contractor will be notified and will have approximately ten days to get their base passes from Pass & ID. During the performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who has quit, been terminated, or no longer requires access to the work site.

12.1. Base Closures. Work scheduled, but not accomplished, during a base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening of the base.

12.2. Traffic Laws. The Contractor and their employees shall comply with all installation traffic regulations.

12.3. Cellular Phone Operation Policy. The contractor shall comply with local base policies regarding cellular phone operation.

13. SCHEDULE COORDINATION. The scheduling of all inspection and maintenance services is contingent upon the operational requirements and accessibility of each facility. Services shall be performed during normal Government duty hours (0730-1630, Monday-Friday), unless otherwise approved by the Contracting Officer's Representative (COR). The Contractor shall be responsible for coordinating all phases of work with the COR, including submitting a proposed schedule for all quarterly services at least fourteen (14) business days prior to the intended visit. For a complete list of facility numbers, locations, and the corresponding frequency of service, refer to Attachment 1 – List of Facilities, Frequencies, and Automatic Door Count.

14. RECOGNIZED FEDERAL HOLIDAYS. The Contractor is not required to provide service on federal holidays. If any holiday falls on Saturday, the preceding Friday will be observed. If any holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

If these Holidays fall on Saturday, the preceding Friday will be observed. If these Holidays fall on Sunday, the following Monday will be observed. Any other day designated by Federal Statute. Any other day designated by Executive Order. Any other day designated by the President’s Proclamation. Down-days. (i.e., Family Day) declared by the ACC Commander are considered duty days and are not included in the definition of a holiday. The following Federal holidays are observed:

New Year's Day 1 January Martin Luther King’s Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

14.1. Administrative Days. The Wing Commander may order a base closure due to weather or other unforeseen circumstances. Contractor employees shall not report to work if the base is closed, but work shall be accomplished as soon as possible after reopening of the base.

15. CLEAN-UP. The Contractor shall keep the work area orderly and, in a hazard free condition. The Contractor shall be responsible for clean-up of the job site including removal of all waste from site areas.

All debris and waste shall be properly disposed of properly at an off-base property.

16. WARRANTY OF WORK. The contractor warrants that all services performed, and deliverables provided under this contract shall 1) conform to the requirements of the contract, 2) be performed in a professional and workmanlike manner in accordance with industry standards, 3) be free from defects in materials and workmanship for a period of 12 months from the date of acceptance by the Government, unless a manufacturer's parts warranty is greater than one year, then the greater warranty shall prevail.

16.1. Correction of Defects. If any defects or deficiencies in the work are identified during the warranty period, the contractor shall, at no additional cost to the Government promptly correct the defects or deficiencies, replace or repair any defective materials, workmanship, or services, and provide any additional services necessary to remedy the issue.

16.2. Notification of Defects. The Government will notify the contractor in writing of any identified defects or deficiencies. The contractor shall respond within 48 hours of receiving notice and provide a plan to resolve the issue.

16.3. Exclusions. The warranty does not cover defects resulting from misuse, abuse or negligence by the Government or third parties and alterations or modifications made by the Government without the contractor’s prior written consent.

17. ENVIRONMENTAL CONTROL. The Contractor shall comply and assure that all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters.

Attachment 1 – List of Facilities, Frequencies, and Automatic Door Count

Bldg.

Name & Location

Manufacture

Door Type

Frequency

# of Doors

2434 Base Exchange - Front Entrance

Horton Dual Sliding

Quarterly 2 Sets (4 doors total)

2443 Child Development

Center (CDC) - Front Entrance

Horton Dual Sliding

Quarterly 1 Set (2 doors total)

2443 Child Development

Center (CDC) - Front Entrance

Horton Dual Swing

Quarterly 1 Set (2 doors total)

5700 9 MDG Clinic - Front Entrance

Horton Dual Swing

Quarterly 2 Sets (4 doors total)

24112 Lodging - Front Entrance

Cajo Dual Swing

Quarterly 1 Set (2 doors total)

11177 9 AMXS - Tool Control

Horton Single Sliding

Quarterly 1 Door

1029 9 PSPTS – Near Loading Dock

American Metal

Single Sliding

Quarterly 3 Doors

2156 Tranquil Buttes - Front Entrance

Senior Swing Dual Swing

Quarterly 1 Set (2 doors total)

Attachment 2 - References

Contractor shall, in accordance with the references and guides below, utilize these for inspecting, testing, adjusting, maintenance, and servicing the items as necessary. Copies of any Air Force specific reference shall be provided to the Contractor upon request. Access to the “as built” drawing files shall be granted to the on-site technicians and shall be provided to the Contractor upon request.

- American National Standards Institute (ANSI) A 156.10 Standard for Power Operated Pedestrian Doors

- ANSI A156.19 Standard for Power Assist and Low Energy Power Operated Doors

- ANSI A156.27 Standard for Revolving Doors

- ANSI A117.1 or American Disability Act compliance for accessibility

Attachment 3 - Entry Access Listing (EAL)

CONTRACTOR ENTRY ACCESS LIST FORM

Effective 15 Aug 2016 the USAF will implement REAL ID Act requirements IAW Public Law 109-13 and the Code of Federal Regulations (CFR) Title 6, Part 37

Note: Personnel will be placed on an EAL for no longer than 29 Days and 15 Business days to receive there DBIDS Card. Any longer will require an 1172 form to get a base pass or a memo from contracting. Handwritten/PDF submittals will not be processed.

NOTE: SSN is used to positively identify individuals. Failure to identify individuals is automatic denial to Beale AFB.

Employee's LEGAL Last Name

Employee's LEGAL First Name

DOB Drivers License Number

Issuning State Start Date Expiration Date

Sponsor Name/DOB Sponsor Phone Number Sponsors DOD ID/

EDIPI

Destination Company Name Authorized Entry Times/ Days Contract Number

SSN