Attachment 2 - Pricing Schedule and SOW Contract SandT Janitorial.docx

Attachment 2: Price Schedule and Statement of Work

1.0 Price Schedule

The Contractor is responsible for ensuring completeness of quotations. The Government may evaluate solely on the information provided in the quotation. Quotations that include additional terms may be excluded from consideration. Alternate Pricing Schedules will not be considered. Quotations must include a price for all items in the solicitation to be eligible for award.

Contractor shall furnish all the needed personnel, supervision, transportation, material, equipment, services as described in the statement of work, to perform the required maintenance for the USDA, APHIS S&T Lab located in Coral Gables, FL. All Pricing to including but not limited to: all direct costs, such as salaries, fringe benefits, licenses, taxes, insurance costs, materials, supplies and equipment, start‑up costs, indirect costs, overhead, general and administrative expense, profit, insurance, transportation, and training.

Base Contract Period: Base Period (Beginning 14 calendar days after the effective date of the contract and continuing for 12 months) Item Description of Service Quantity Unit Unit Price Total Amount

0001 Janitorial services in accordance 12 Month $ __________ $ __________ with the statement of work

Option Period One: 12 months Item Description of Service Quantity Unit Unit Price Total Amount

1001 Janitorial services in accordance 12 Month $ __________ $ __________ with the statement of work

Option Period Two: 12 months Item Description of Service Quantity Unit Unit Price Total Amount

2001 Janitorial services in accordance 12 Month $ __________ $ __________ with the statement of work

Option Period Three: 12 months Item Description of Service Quantity Unit Unit Price Total Amount

3001 Janitorial services in accordance 12 Month $ __________ $ __________ with the statement of work

Option Period Four: 12 months Item Description of Service Quantity Unit Price Total

4001 Janitorial services in accordance 12 Month $ __________ $ __________ with the statement of work

TOTAL for all periods $________________________

1.1 Schedule Notes

· Per FAR 52.222-41 the Service Contract Act applies to this contract. Contractors may be requested to provide proof that all contract employees are paid appropriately.

If the option period is exercised on the contract, each year a new wage determination will be obtained and provided to the contractor with the modification to exercise the option. In accordance with FAR 52.222-43, the contractor shall notify the contracting officer of any increase claimed under this clause within 30 days after receiving a new wage determination unless this notification period is extended in writing by the contracting officer.

SECTION 1. Statement of Work

A. Receive cleaning services and supplies for APHIS PPQ S&T buildings 1, 62, 63 (total 8903 sq. ft) located at 13601 Old Cutler Rd. Coral Gables, FL 33158 (USDA-ARS Subtropical Horticulture Research Station)

Contractor Technical Requirements / Tasks:

Monday to Friday, 1pm-4pm Each day – Trash collection and clean bathrooms in all buildings Twice a week – sweep, mop, and vacuum Once a week – wiping down surfaces in the breakrooms such as table/countertops, microwaves, and refrigerator handles as well as laboratory countertop surfaces.

Biweekly cleaning of interior of microwaves in the lunchroom

B. CONTRACTOR LIABILITY

The contractor shall be liable for any damages, losses, or injuries to people, property or animals that may occur as a result, directly or indirectly, from its work performed while under contract with USDA. The contractor shall immediately notify the COR and/or the designated Technical Representative of any damages, losses, or injuries occurring during the performance of the contract.

C GOVERNMENT ROLES

The USDA, APHIS, PPQ shall designate a local Contracting Officer Representative(s) (COR) or a Technical Representative (TR) to work with the Contractor(s) to coordinate all aspects of this contract. The Representative(s) name for the contract will be provided at contract award.

The COR or TR will perform frequent random inspections of the facilities to monitor compliance with the contract terms and conditions. Noncompliance of the terms and conditions of the contract will be handled in accordance with FAR 52.212-4.

C.1 Selection of Cleaning and Paper Products The Contractor shall ensure that all cleaning solutions shall be used in strict conformance with the product's Environmental Protection Agency (EPA) and state requirements. All manufacturers' instructions and recommendations for the use of cleaning solutions shall be strictly followed. In addition, the contractor shall comply with all federal, state, or local laws and regulations concerning the use, storage, and disposal of hazardous materials. The contractor shall minimize the use of harsh chemicals and the release of irritating fumes.

The USDA is mandated by legislation and executive order to purchase products that are good for the environment. Below are minimum requirements for paper products, industrial wipes and trash liners that must be used by Contractors in a USDA service contract. The successful Contractor will be required to meet or exceed the below-listed mandatory environmental- prefer ability criteria. The offered products must meet requirements as stated below:

a. Disposable paper products: The disposable paper products must contain at least 100% recovered materials and 30% post-consumer product and manufactured without the additional use of elemental chlorine or chlorine compounds.

b. Plastic trash bags: Plastic trash bags and other liners with a minimum of 30%·post-consumer recycled content.

c. General purpose industrial wipes: The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

d. Cleaning fluids: Cleaning products shall have highest percentage of bio-based products practicable. The cleaning fluids must be in accordance with Colorado Code of Regulations low VOC cleaning products OR Green Seal Standard GS-37 approved.

D. FEDERAL REQUIREMENTS

1. All chemicals used will be those commercially available which meet Federal, state, and local codes.

2. The Contractor shall use green cleaning products made with bio-based materials and or recycled materials to the greatest extent possible.

3. Preference should be given to concentrated cleaning chemicals which use ecologically sound packaging and are phosphate-free, non-corrosive, non-flammable, and fully biodegradable.

4. The Contractor will take every precaution to ensure that only safe products are used. Information can be obtained from Federal, state, and local agencies concerning the safety of chemical cleaning materials.

5. Contractor will provide COR with Material Safety Data Sheets (MSDS) as specified in this contract and keep the sheets current for any product that is used in this contract.

6. The Contractor shall use paper products and trash can liners that meet the requirements as described above.

E. DEFINITIONS

Green Cleaning: A planned and organized approach to cleaning that is designed to protect the occupants ' and workers' health, while at the same time reducing the impact on our environment. Green Cleaning affects all aspects of cleaning to include: stewardship; communication; the selection of cleaning chemicals, janitorial equipment, paper and supplies; plus the procedures and methods in which the cleaning is accomplished, pollution prevention strategies, and other opportunities that when used reduce the impact when compared to traditional cleaning procedures and practices.

Environmentally Preferable: Means products or services that have a reduced effect on human health and the environment when compared with competing product s or services that serve the same purpose.

F. SAFETY AND SECURITY REQUIREMENTS

All persons employed in the work, while on the premises, shall comply with all building regulations. Contract employees shall wear a USDA issued contractor badge at all times while at the USDA facilities.

Contract employees shall display the badge to USDA personnel while at the USDA facilities. Under no circumstances will contract employees abuse the authority of the badge.

The contractor and contractor employees are responsible for safeguarding all government property provided for use. The contractor shall establish a method to safeguard and ensure that all card keys/keys, badges issued are not lost or misplaced and are not used by unauthorized persons. Keys shall be used only by authorized contractor personnel for contract related purposes. At the end of the contract period, all keys shall be returned to the Government contact person. Keys issued to the Contractor by the Government shall not be duplicated. The Contract manager shall ensure that all badges are returned upon termination of employment or at contract end. The Contractor shall report the occurrence of any lost or stolen Government property immediately to the designated Government contact person. If a key is lost, the lock will be replaced by the Government and the cost deducted from monies due to the Contractor. If the master key is lost or duplicated, the Government will replace all locks and keys for that system.

The contractor shall not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, general well-being or operational mission of Marketing and Regulatory Programs and its population. The contractor shall exercise due diligence in assuring that only trustworthy and reliable persons are allowed to enter the building and that each such person shall have had the Tenant 's rules and regulations reviewed with them regarding the security of Tenant's property .

Due to the nature of work under this contract, it is required that the contractor personnel working under this contract at the USDA facility are subject to satisfactory completion of a background investigation conducted by the Federal Protective Service (FPS). In accordance with USDA regulations, a Basic Law Enforcement background investigation is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractors will be required to complete the background investigation forms and submit them to the program contact person for submission to the FPS office responsible for processing the background investigations. The USDA APHIS will be responsible for paying for these background investigations.

During the performance of janitorial work herein, the Contractor shall take all reasonable precautions to guard the secrecy of the Tenant's records and information, shall limit access to records and information of the Tenant to authorized employees or agents of the Contractor only, and shall inform all such authorized personnel of the confidential nature of records and information of the Tenant and of the applicable laws regarding security of communication.

ALL CLEANING SUPPLIES WILL BE PROVIDED BY THE VENDOR

In accordance with the Federal Acquisition Regulations (FAR), The Cleaning Contractor can be terminated for default of the terms of this contract or by cause.

G. Bio-Based Products

Executive Order 13423 and Executive Order 13514 require the Federal government to use biobased products and to make its facilities sustainable. There is also a procurement preference for biobased products if they are comparable in price, performance, and availability. Green cleaning, also known as green janitorial or custodial service, is an approach designed to protect the occupants’ and workers' health and reduce the impact on the environment, while delivering service comparable to, or better than, traditional cleaning methods. However, unlike a traditional cleaning program, a green janitorial program goes beyond simple appearances to focus on human health and environmental impacts. Green cleaning includes recycled content and bio-based products, and products and services that minimize the use of energy, water, and other resources.

Green cleaning products are products that perform the same functions as conventional cleaning products but are lower emitting, less toxic, biodegradable, and environmentally safer. They include all-purpose cleaners, sanitizers, deodorizers, glass cleaners, carpet cleaners, hand soap, laundry detergent, bathroom cleaners and many other commonly used janitorial products. The use of green cleaning products will improve indoor air quality and working conditions by removing a major source of potential exposure to toxic and irritating chemicals, while providing effective and cost competitive cleaning solutions. There are many manufacturers of green cleaning products and they are widely available. USDA’s green cleaning product program also includes regularly vacuumed entrance mats and sidewalk cleaning to reduce introduction of dirt thus reducing the need for cleaning chemicals and isolated janitorial closets for the storage of chemicals to reduce employee exposure to fumes.

Green cleaning products include concentrated cleaning chemicals that use ecologically sound packaging; are phosphate-free, non-corrosive, non-combustible, non-poisonous, non-reactive, and non-aerosol; contain no carcinogens, mutagens, or ozone-depleting substances; and are biobased and fully biodegradable. Concentrates are preferable to ready-to-use products and should be used wherever possible. Furthermore, dilution control equipment should be employed to ensure correct dilutions of concentrates and to protect workers from exposure to concentrated chemicals. Follow manufacturers’ label instructions. Language for custodial contracts can be found at http://www.usda.gov/procurement/programs/biobased/CustodialJanitorialFY08.pdf.

In addition to biobased content, preference should be given to cleaning products that meet the following Green Seal Standards: GS-37 for Commercial and Institutional Cleaners for those product categories covered by this Standard and GS-34 for Degreasers. (http://www.greenseal.org/FindGreenSealProductsandServices.aspx?vid=ViewProductDetail&cid=0&sid=23 ). Many cleaning products found in the BioPreferred catalog also meet Green Seal specifications.

For general information on the BioPreferred program, contact BioPreferred@dm.usda.gov

For specific information on product category designations, the web-based BioPreferred catalog, or the "USDA Certified Biobased" label, contact:

USDABioInfo@iastate.edu Phone: 1-877-251-6522 BioPreferred® http://www.biopreferred.gov/ The BioPreferred program’s Postal Service Mailing address is:

USDA's BioPreferred program Reporters Building 300 Seventh Street, SW Suite 361 Washington, DC 20024

H. Background Investigations

A. In accordance with the USDA regulations, a Background Investigation of the janitorial personnel is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. Prior to start of work, the CONTRACTOR shall provide only fully qualified and properly cleared personnel for the work to be performed under this SOW. The contractor shall, through their own internal background investigation protocol and pre-employment investigation, ensure that each contractor employee submitted for a background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

B. The USDA, APHIS will pay for the required background investigation. The government shall have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

C. All contractor personnel that will have access to the APHIS, PPQ facility will be required to have, at Low Risk, NACI Background Investigation (BI) with no less than favorably adjudicated results. Once approved and working at the facility, the contractor personnel shall not be removed or diverted from the site without prior notification to the PPQ facility representative or the designated COR.

D. The contractor shall not employ persons for work on this contract if such employee is considered by the Contracting Officer Representative or Technical Representative or Contracting Officer to be a potential threat to health, safety, general well-being or operational mission of USDA and its employees. If the contracting officer finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be advised immediately that such employee cannot continue to work or be assigned to work under the contract.

E. The Contracting Officer Representative will assist the contractor, where practical, with the background investigation process and the associated paperwork. Where necessary they will provide contractor information to the security personnel and provide information and documents to the contractor.

(a) Contractors shall comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 03 dated July 19, 2010 – Common Identification Standard for Contractors. In addition, procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at http://hspd12.usda.gov

(b) All background investigations or clearances must be completed one week prior to commencing work. Where this is not practical and the prime or subcontractor requires intermittent access to federally controlled facilities or are under the aggregate 180 day limit, a temporary guest ID badge will be issued and/or such personnel may be under constant supervision and their access to areas or data may be more restricted. Contractor employees who will NOT have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system may be excluded from coverage by AGAR Advisory 81 based on the LincPass Distribution Risk Assessment. The LincPass Distribution Risk Assessment will be conducted by a USDA Sponsor for contract personnel (Contracting Officer’s Representative, or other Government designated program/project officers) as part of the PIV II registration, identity proofing, and credential issuance procedures.

(c) The Contractor shall provide to the USDA PIV Sponsor and the Personnel Security Specialist listed below, a list of all contractor and subcontractor employees full name, job title, employer (prime or subcontractor), contract number, performance period and/or the days employee is expected to be on-site for base year and each period of performance, if applicable, and information on OPM’s background investigation or clearance conducted by the prime or subcontractor and that contractor employees pass the background check.

(d) The Contractor shall take full responsibility to ensure that prime and subcontractor employees who require routine, long-term physical access to federally controlled facilities and logical access to Federally controlled information systems except for "national security systems" as defined by 44 U.S.C. 3542(b)(2), are required to complete and submit HRO 1197, Contractor Supplement and the AD-1197, Request for USDA Identification (ID) Badge, along with copies of two identity source documents (one being a photo ID) and two completed fingerprint cards (FD-258 attached), to the following. You can obtain these forms and further guidance from the Personnel Security Specialist who oversees the investigation process for contractors:

F. For further information and reference on the USDA personnel security requirements please see the document entitled Agar Advisory 81 entitled “Common Identification Standard for Contractors” at http://www.dm.usda.gov/pdsd/bulletin04-02.pdf

I. Secure Facility

The USDA APHIS Plant Protection Quarantine (PPQ) is a secure facility. Contractors must be escorted at all times while on site. Contractors must provide photo ID and sign in/sign out when entering/leaving the facilities at all times.

J. Safety and Security Requirements

During the performance of work herein, the contractor shall take all reasonable precautions to guard secrecy of the tenant’s records and information, shall limit access to records and information of the tenant to authorized employees or agents of the contractor only, and shall inform all such authorized personnel of the confidential nature of records and information of the tenant and of the applicable laws regarding security of communication.

K. Quality Control:

The contractor shall appoint a competent, experienced, and knowledgeable point-of-contact (POC), Supervisor, who shall independently manage, supervise, and act as a representative of the contractor for coordination of all work assignments required under this contract.

The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. See FAR clause 52.246-4 -Inspection of Services - Fixed-Price.

Should the contractor fail to successfully perform any of the cleaning deliverables outlined in this SOW, the contractor shall re-perform at no cost to the government. If failure to perform continues, and the contractor does not maintain a consistent corrective action, the Government may require the personnel to be removed from the site or termination of the contract.

L. COR/CO Personnel:

The COR is responsible for monitoring the performance of work under this Contract and is the local Government contact. In no event, however, will any understanding, agreement, modification or other matter deviating from the terms of the Contract be effective or binding upon the Government unless a modification to the Contract is issued by the Contracting Officer prior to performing the work.

The COR shall inform the contracting Officer as soon as possible of any understandings, tentative agreements, recommended modifications, and actions or inactions of the Contractor or the Government which could affect the Contractor’s ability to comply with the contract performance requirements or completion times.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the Contract, the Contractor shall advise the COR and the Contracting Officer. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer shall be notified immediately.

PROCEEDING WITH WORK WITHOUT PROPER CONTRACTUAL COVERAGE AND APPROVAL OF THE CO COULD RESULT IN A BREACH OF CONTRACT AND NONPAYMENT.

The designation (delegation of authority) is provided in writing to the COR and is available to the Contractor. The delegation of authority clearly explains the COR’s roles and responsibilities on the contract and limitations of authority.

The COR does not have the authority to modify the terms and conditions of the contract.

The COR will perform frequent random inspections of the facilities to monitor compliance with the contract terms and conditions. Noncompliance of the terms and conditions of the contract will be handled in accordance with FAR 52.212-4.

The following contacts are the only persons authorized to interact with the contractor on this contract:

Contracting Officer Representative (COR):

Glenn Hall Cell: 786-770-1434 Glenn.Hall@usda.gov

The Contracting point of contact is as follows:

Margaux Nenichka – Contracting Officer USDA APHIS MRPBS AAMD Contracting Cell Phone: 301-957-4321 Margaux.G.Nenichka@usda.gov.

The Contracting Officer is the only individual who can legally obligate the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this Contract. Any other commitment, either explicit or implied, is invalid. The CO is the only person with authority to act as agent of the Government under this Contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this Contract; (5) obligate or deobligate funds on Contract orders; or (6) otherwise change any terms and conditions of this Contract. No information, other than that which may be contained in an authorized modification to this Contract duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(for contractor and Contracting Officer’s Representative COR)

All persons employed in the work, while on the premises, shall comply with all building regulations. Contract employees shall wear a USDA issued contractor badge at all times while at the USDA facilities. Contract employees shall display the badge to USDA personnel while at the USDA facilities. Under no circumstances will contract employees abuse the authority of the badge.

The contractor and contractor employees are responsible for safeguarding all government property provided for use. The contractor shall establish a method to safeguard and ensure that all card key/keys, and badges issued are not lost or misplaced and are not used by unauthorized persons. Keys shall be used only by authorized contractor personnel for contract related purposes. At the end of the Contract period, all keys shall be returned to the government contact person (COR). Keys issued to the contractor by the government shall not be duplicated. The contract manager (COR) shall ensure that all the badges are returned upon termination of employment or at the contract end. The contractor shall report the occurrence of any lost or stolen government property immediately to the designated government contact person (COR). If a key is lost, the lock will be replaced by the government and the cost deducted from monies due to the contractor. If the master key is lost or duplicated, the government will replace all locks and keys for that system.

The contractor shall not employ persons for work on this contract if such employee is considered by the Contracting Officer ‘s Representative to be a potential threat to the health, safety, general well-being or operational mission of the facility and its population. The contractor shall exercise due diligence in assuring that only trustworthy and reliable persons are allowed to enter the government facilities/buildings and that each such person shall have had the tenant’s rules and regulations reviewed with them regarding the security of tenant’s property.

Due to the nature of work under this contract, it is required that the contractor personnel working under this contract at the USDA facility be subject to satisfactory completion of a background investigations conducted by the Federal Protective Service (FPS). In accordance with USDA regulations, a basic law enforcement background investigation is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractors will be required to complete the background investigation forms and submit them to the program contact person for submission to the FPS office responsible for processing the background investigations. The USDA APHIS will be responsible for paying for these background investigations.

During the performance of work herein, the contractor shall take all reasonable precautions to guard secrecy of the tenant’s records and information, shall limit access to records and information of the tenant to authorized employees or agents of the contractor only, and shall inform all such authorized personnel of the confidential nature of records and information of the tenant and of the applicable laws regarding security of communication.

M. Invoicing

Please show the Contract number on all invoices.

Payment is 30 days after receipt of a proper invoice, in accordance with the Prompt Payment Act (31 U.S.C. 3903).

Under FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

Agencies shall make their payments to small business contractors as soon as practicable, with the goal of making payments within 15 days.

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) Circular A-125, Prompt Payment. Contractors are encouraged to assign an identification number to each invoice. The invoice will be verified by the customer and processed.

The Contractor shall submit an invoice into IPP at (https://www.ipp.gov).

An invoice shall include the following:

(1) Name and address of the Contractor

(2) Invoice date; Invoice number;

(3) Delivery Order number;

(4) Description, quantity, unit of measure, unit price and extended price of the items delivered;

Contractors are encouraged to assign an identification number to each invoice.

The Government reserves the right to reject an invoice that does not include the information above.

Invoices shall be prepared monthly in accordance with FAR 52.212-4 (g).

N. Security Requirements and Contractor Identity Proofing, Registration, and E-Verify Process

1. The contract employee is responsible for safeguarding all government property provided for use. The contractor shall ensure that all card keys/keys issued are not lost or misplaced and are not used by unauthorized persons.

2. Contractors shall comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 02 dated April 28, 2009 – Common Identification Standard for Contractors and Departmental Regulation (DR) and Departmental Manual (DM) 4620-002. Copies of the DR and DM 4620-002 can be downloaded from the website at http://hspd12.usda.gov.

250 Marquette Ave, Ste. 410, Minneapolis, MN 55401 Phone: (612) 336-3294

(e) The Security Specialist will validate the level of background investigation required of the employee’s position and initiate them into OPM’s secure on-line e-QIP portal and will provide further instructions by means of email for completing the electronic questionnaire.

(f) For further information and reference on the USDA personnel security requirements please see the document entitled Agar Advisory 81 entitled “Common Identification Standard for Contractors” at http://www.dm.usda.gov/pdsd/bulletin04-02.pdf