Attachment_2_-_Pricing_Proposal.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Tuolumne County Ambulance Services
- Solicitation number
- RFP-2025-0101
- Issued by
- Tuolumne County, Sereno Del Mar CDP, California
About this file
This is a Pricing Proposal spreadsheet for Tuolumne County's ambulance services contract, prepared by the County's Health and Human Services Agency Emergency Medical Services (EMS) Agency. The RFP solicits comprehensive ground ambulance service delivery across 2,235 square miles serving 55,620 residents, requiring operation of five 24/7 Advanced Life Support (ALS) ambulances, two 12/7 ALS ambulances, and one 10/7 Basic Life Support (BLS) ambulance, totaling 55,167 unit hours annually. A mandatory Letter of Intent is due January 19, 2026, with a pre-bidders conference scheduled for January 5, 2026. Proposal submissions are due February 13, 2026, optional interviews are scheduled for February 23, 2026, and the contract award is anticipated for February 27, 2026. The contract term is five years with an option for mutual extension up to an additional five years, and either party may terminate with one year's written notice.
The spreadsheet template requires proposers to complete detailed financial modeling including salary ranges and full-time equivalent (FTE) headcount for EMTs, paramedics, supervisors, and operations managers across five contract years. Proposers must detail operating expenses including salaries and wages, payroll taxes and employee benefits, purchased services, general and administrative costs, and other operating expenses with calculated annual increase percentages. The template includes unit hour calculations and fields for cost per unit hour and average monthly cost determinations. The County will compensate the contractor monthly based on actual unit hours deployed. The incumbent contractor currently employs approximately 60 full-time and part-time paramedics and EMTs, and proposals must maintain at least 51% full-time field staff. The County will provide ambulances, EMS equipment, disposable supplies, ambulance stations, 911 dispatch, office space, IT infrastructure, insurance, billing services, and communication equipment at no cost to the contractor.
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Text version
Instructions
| FINANCIAL SPREADSHEET |
| Instructions |
| Proposer is to complete the Expense Assumptions to the best of its ability using information listed in the RFP and proposer data. |
| Cells highlighted in this color require values |
&"-,Bold"Instructions for Revenue and Expense Assumptions MS-Excel File
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ExpenseAssumptions
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Comment / Explanation | ||
| Operating Expense Assumptions | INSERT PROPOSER NAME HERE | |||||||
| Salary Range (Year 1) | ||||||||
| Headcount (FTEs) | Low | High | FTEs by year | |||||
| EMTs | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Paramedics | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Supervisors | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Operations Manager | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Subtotal - Headcount (FTEs) | - 0 | - 0 | - 0 | - 0 | - 0 | |||
| Calculated | ||||||||
| Annual Increase | ||||||||
| Salaries and Wages | ||||||||
| Employee Regular | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Employee Overtime | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Contract Labor | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - Salaries and Wages | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Payroll Taxes & Employee Benefits | ||||||
| All Payroll Taxes / Workers Comp | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Employee Benefits | ||||||
| Pension (Employer Match) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Medical / Health Care | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Dental | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Vision | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Uniforms | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Other | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Subtotal - Payroll Taxes & Employee Benefits | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Purchased Services | ||||||||
| Other Purchased Services (Describe) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other Purchased Services (Describe) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other Purchased Services (Describe) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - Purchased Services | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| General & Administrative | ||||||||
| Professional services / consulting fees | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Insurance | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other G&A expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Corporate / Regional allocations for services | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - General & Administrative | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other Operating Expenses | ||||||||
| Training / CQI expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Community Education expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - Other Operating Expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Interest Expense | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Total Operating Expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Requested Margin | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Total Expenses | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| Unit Hours | Units | Hours/Day | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Comment / Explanation |
| ALS Ambulances, 24/7 | 5 | 24 | 43,800 | 43,800 | 43,800 | 43,800 | 43,800 | |
| ALS Ambulances, 12/7 | 2 | 12 | 8,760 | 8,760 | 8,760 | 8,760 | 8,760 | |
| BLS Ambulances, 10/7 | 1 | 10 | 2,607 | 2,607 | 2,607 | 2,607 | 2,607 | |
| Subtotal - Unit Hours | 55,167 | 55,167 | 55,167 | 55,167 | 55,167 |
| Cost Per Unit Hour | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Average Cost Per Month | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
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