Attachment_2_-_Pricing_Proposal.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Tuolumne County Ambulance Services
- Solicitation number
- RFP-2025-0101
- Issued by
- Tuolumne County, Sereno Del Mar CDP, California
About this file
This is a financial proposal spreadsheet for the Tuolumne County Ambulance Service (TCAS), a ground ambulance service operated under California's Tuolumne County Health and Human Services Agency, Emergency Medical Services (EMS) Agency. The RFP solicits comprehensive ambulance service provision across 2,235 square miles serving 55,620 residents, with annual call volume of approximately 8,200. The service requires five 24/7 Advanced Life Support (ALS) ambulances, two 12/7 ALS ambulances, and one 10/7 Basic Life Support (BLS) ambulance, totaling 55,167 unit hours annually. A mandatory Letter of Intent is due January 19, 2026, with a pre-bidders conference on January 5, 2026, and proposal submissions due February 13, 2026. Optional interviews are scheduled for February 23, 2026, with anticipated contract award on February 27, 2026. The contract term is five years with an option for mutual extension up to an additional five years; either party may terminate with one year's written notice.
The pricing proposal spreadsheet requires bidders to complete comprehensive financial modeling across five contract years, including detailed calculations for personnel costs (EMTs, paramedics, supervisors, and operations management), salaries and wages with annual increase percentages, payroll taxes and employee benefits, purchased services, general and administrative expenses, and other operating expenses. Proposers must calculate cost per unit hour and average cost per month based on the specified unit hour deployment schedule. The incumbent contractor currently employs approximately 60 full-time and part-time paramedics and EMTs, and proposals must maintain at least 51% full-time field staff. The County will provide ambulances, EMS equipment, disposable supplies, ambulance stations, 911 dispatch, office space, IT infrastructure, insurance, billing services, and communication equipment at no cost to the contractor. Compensation is structured on a monthly basis calculated from actual unit hours deployed, with rates determined by the detailed cost proposals submitted by bidders.
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Instructions
| FINANCIAL SPREADSHEET |
| Instructions |
| Proposer is to complete the Expense Assumptions to the best of its ability using information listed in the RFP and proposer data. |
| Cells highlighted in this color require values |
&"-,Bold"Instructions for Revenue and Expense Assumptions MS-Excel File
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ExpenseAssumptions
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Comment / Explanation | ||
| Operating Expense Assumptions | INSERT PROPOSER NAME HERE | |||||||
| Salary Range (Year 1) | ||||||||
| Headcount (FTEs) | Low | High | FTEs by year | |||||
| EMTs | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Paramedics | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Supervisors | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Operations Manager | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Position | $ - 0 | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | |
| Subtotal - Headcount (FTEs) | - 0 | - 0 | - 0 | - 0 | - 0 | |||
| Calculated | ||||||||
| Annual Increase | ||||||||
| Salaries and Wages | ||||||||
| Employee Regular | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Employee Overtime | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Contract Labor | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - Salaries and Wages | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Payroll Taxes & Employee Benefits | ||||||
| All Payroll Taxes / Workers Comp | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Employee Benefits | ||||||
| Pension (Employer Match) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Medical / Health Care | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Dental | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Vision | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Uniforms | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Other | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Subtotal - Payroll Taxes & Employee Benefits | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Purchased Services | ||||||||
| Other Purchased Services (Describe) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other Purchased Services (Describe) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other Purchased Services (Describe) | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - Purchased Services | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| General & Administrative | ||||||||
| Professional services / consulting fees | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Insurance | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other G&A expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Corporate / Regional allocations for services | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - General & Administrative | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other Operating Expenses | ||||||||
| Training / CQI expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Community Education expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Other | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Subtotal - Other Operating Expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Interest Expense | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Total Operating Expenses | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Requested Margin | 0.0% | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Total Expenses | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| Unit Hours | Units | Hours/Day | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Comment / Explanation |
| ALS Ambulances, 24/7 | 5 | 24 | 43,800 | 43,800 | 43,800 | 43,800 | 43,800 | |
| ALS Ambulances, 12/7 | 2 | 12 | 8,760 | 8,760 | 8,760 | 8,760 | 8,760 | |
| BLS Ambulances, 10/7 | 1 | 10 | 2,607 | 2,607 | 2,607 | 2,607 | 2,607 | |
| Subtotal - Unit Hours | 55,167 | 55,167 | 55,167 | 55,167 | 55,167 |
| Cost Per Unit Hour | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Average Cost Per Month | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
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