Attachment 2 - PPE PWS (Draft).docx

Personal Protective Equipment Leasing and Laundering Services Performance Work Statement (PWS)

1.0 BACKGROUND - This Firm Fixed-Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract is to provide various personal protective equipment (PPE) (shop towels coveralls, shirts, pants, etc.) leasing and laundering services to the United States Marine Corps (USMC) Regional Contracting Office (RCO) MCI-West Area of Operation/Responsibility. These services are required at the following:

· Marine Corps Base (MCB) Camp Pendleton, California;

· Marine Corps Air Station (MCAS) Miramar, California;

· Marine Corps Logistics Base (MCLB) Barstow, California;

· Marine Corps Air Ground Combat Center (MCAGCC) 29 Palms, California;

· Marine Corps Air Station (MCAS) Yuma, Arizona;

· Marine Corps Mountain Warfare Training Center (MCMWTC) Bridgeport, California; and

· Marine Corps Recruit Depot (MCRD) San Diego, California.

2.0 Scope – The services set forth in this Performance Work Statement (PWS) provide the RCO and tenant unit customers with the capability to lease PPE to support the respective installation’s requirements. (See SLIN worksheet). This PPE will be utilized by USMC personnel during the handling of hazardous material and hazardous waste in order to minimize direct contact with hazardous materials. The contractor shall provide all PPE and labor necessary to maintain the Contractor’s equipment in a serviceable and operational condition in accordance with the manufacturer’s service requirements and current industry standards. All parts, supplies, labor, and transportation required to properly service the Contractor’s leased PPE, to include inspections, minor/major repairs, and preventative/remedial maintenance on the Contractor’s equipment, shall be supplied by the Contractor at no additional cost to the Government.

3.0 GENERAL TASKS -

3.1 General - The Contractor shall provide the PPE as specified in each task order, in accordance with the Sub-Line-Item Number (SLIN) worksheet that will be included in every task order (Attachment 1). The Government is not responsible for costs of unserviceable or inaccurate equipment.

3.2 Required PPE -

3.2.1 - The SLIN worksheet contained within the contract shall contain a complete list of the equipment required and the estimated quantities.

3.2.2 - The contractor shall initially provide all new (or like new) clothing (shirts, pants, and coveralls). Shirts shall be a light blue. Coveralls and pants shall be a dark blue. The contractor shall provide a brochure or other documentation with their quote that details the style and color of the shirts, pants and coveralls. This brochure/documentation shall be made available for use throughout the duration of this contract.

3.2.3 - The contractor shall provide a program of continual replacement for shirts, pants, coveralls, and other equipment that become unserviceable through normal wear and tear over the life of the contract. Replacement garments may be new or like new, but shall have no visible stains mends, or repairs. Clothing shall retain its original shape and fit.

3.2.4 – PPE Apparel sets shall be as follows:

Shirts: polyester/cotton blend, lined collar with stays, two button-thru pockets, and long sleeved.

Pants: polyester/cotton blend, slack style front pockets, two hip pockets with left button enclosure Coveralls: polyester/cotton blend, topstitched collar, hemmed cuffs, two-way brass zippers, gripper at top of zipper with lapel, two front pockets, two breast pockets, two patch hip pockets, and long sleeves.

3.2.5 - The list of personnel utilizing the PPE apparel and their sizes will be determined and provided to the contractor prior to the award of each task order in order to allow as much time as possible to mitigate lead times for acquiring sizes and ordering the necessary items per task order. Should it be required, the contractor shall make arrangements with the contracting officer representative of each task order in order to arrange sizing measurements prior to the order of new clothing in the event of unforeseen personnel changes. The contractor shall exchange, with no additional cost, sizes for personnel on an as needed basis.

3.2.6 - Sizes shall range as follows:

Shirts: X small – XXX large Pants: 28” waist – 52" waist Coveralls: X small – XXX large

3.2.7 - Each item of clothing provided under this contract shall have a sewn-on label affixed for personal identification purposes.

3.2.8 - The contractor will be provided a list of personnel and their respective sizes prior to the award of each task order as prescribed in section 3.2.5. In the event of unforeseen personnel changes, the contracting officer representative of each task order will provide an updated personnel list with the respective personnel sizes to the contractor on the next scheduled pickup/delivery day. For all like new orders, “off the shelf” sizes shall be delivered within five (5) business days. Special order items shall be delivered within thirty (30) business days. All new items are subject to a four-week lead time. Delivery receipts shall be provided to the customers for all deliveries/pickups.

3.2.9 Laundering of PPE apparel shall be performed weekly. Laundered clothing shall be comparable to generally accepted mass-produced laundry industry practices. Each processed item shall be entirely clean, thoroughly dry and free of lint. Minor discoloration due to fading or staining is acceptable. Colors shall be bright and clean. Clothing shall be free of objectionable odor and no trace/residue of foreign materials or washing supplies shall be left in fabric. Clothing shall be machine finished so that all surfaces are smooth and free of wrinkles. Clothing shall retain their original shape and fit. Finished items shall be hung on individual hangers. Each employee’s clothing shall be grouped separately and the hangers bound together by a wire tie or rubber band.

3.2.10 The Contractor shall provide minor repairs to clothing rented under this contract. A minor repair is considered the replacement of buttons and zippers, minor sewing such as small tears, seams, pockets, emblems, identification tags and other similar damage. The contractor’s determination that any clothing is beyond reasonable repair shall be approved by the Contracting Officer’s Representative (COR) prior to replacement.

3.2.11 Pick-up/delivery shall be once a week, on the same day each week. Laundry picked up one week shall be returned the following week. In the event a holiday falls on the established pick-up/delivery day, the Contractor shall perform the service on the working day prior to the holiday, i.e. if the service is scheduled on Wednesday, the contractor shall provide service on Tuesday; service scheduled on a Monday shall be performed the previous Friday. The contractor and a Government representative shall conduct a joint inventory of items being picked-up and/or delivered each week. An itemized check off sheet provided by the contractor shall be utilized and print and signed by Government employee to include first and last name. A copy shall remain with the Government, and the original shall be attached with the contractor’s invoice on Wide Area Workflow (WAWF). Discrepancies shall be resolved immediately. Shortages shall be “identified and replaced during the next delivery date.” Failure to make replacement within this time shall result in a cost deduction from the applicable delivery order. See section 3.4.1 Lost Items regarding physical or financial recovery of equipment identified as lost during these inventories. A joint inventory of all clothing rented under this contract shall be conducted quarterly. The contractor shall provide free-standing clothing racks sufficient to hold the laundered clothing being returned to the base. These racks will remain on their applicable base(s) for the duration of the contract. These racks are different than those used by the contractor to transport the laundered clothing. Clothing bins with lids shall be provided by the contractor for soiled laundry and shall be fireproof to prevent spontaneous combustion, as per National Fire Protection Agency (NFPA) 30 – Flammable Combustible Code. The contractor shall be certified and hold all applicable permits from the State of California to handle and dispose of all waste material/waste regulated under applicable Federal and State environmental laws. The contactor’s operations shall comply with all applicable Federal, State, and local statutory and regulatory guidance. Normal work hours are Monday through Friday, 7:30 a.m., through 4:00 p.m. The contractor is advised that some customers are military support units that are typically closed additional days around certain holidays. For example, military units are typically closed on Thanksgiving Day and the following Friday. The contractor shall confirm availability with each delivery location prior to any federal holiday.

3.3 Required PPE (Miscellaneous) –

3.3.1 The SLIN worksheet contained within the contract will contain a complete list of the PPE required and the estimated quantities.

3.3.2 Shop towels shall be made of an absorbent cotton or cotton blend material. Shop towels shall be a minimum of 18 inches wide and 18 inches long. Shop towels are for usage with oils and greases.

3.3.3 The contractor shall provide freestanding containers with lids for soiled rags as well as a separate container for clean rags to ensure the soiled and clean rags are stored separately. These containers are different than those used by the contractor to transport the clean and soiled rags. These bins shall be fireproof to prevent spontaneous combustion, as per National Fire Protection Agency (NFPA) 30 –Flammable Combustible Code.

3.3.4 Laundered towels shall be accomplished by commercially acceptable practices utilized by mass-production laundry facilities in accordance with industry standards. Each towel shall be entirely clean, thoroughly dry and free of lint. Minor discoloration due to fading or staining is acceptable. Colors shall be bright and clean. Towels shall be smooth and free of wrinkles. Towels shall retain their original shape. Towels shall be packaged in accordance with commercially acceptable practices, such as bales with string, shrink wrap, etc.

3.3.5 Pick-up/delivery shall be once a week, on the same day each week. Deliveries shall commence within 5 days of task order award. In the event a holiday falls on the established pick-up/delivery day, the Contractor shall perform the service on the working day prior to the holiday, i.e. if the service is scheduled on Wednesday, the contractor shall provide service on Tuesday; service scheduled on a Monday shall be performed the previous Friday. Delivery receipts must be provided to the customer upon all deliveries/pickups.

3.4 Lost/Damaged Items -

3.4.1 Lost Items - The Government shall be responsible for any equipment lost when in its verified possession. Verified possession is defined as delivery receipt by the contractor to the Government signed by the COR at time of last discovery and not turned into the contractor for laundry services. All discovered losses are expected to undergo rigorous attempt for equipment recovery prior to financial considerations. Once all attempted avenues of recovery are exhausted, customer is responsible for providing funds in order to issue proper payment. The Contractor will provide an invoice for any lost/damaged items which must be verified by the Government point of contact and submitted to the Contracting Officer along with the funding required to pay for any lost/damaged equipment.

3.4.2 Damaged Items – The Government shall be responsible for all items identified by the contractor and customer as not due to normal wear and tear (Section 3.4.3). Damaged items are defined as those resulting from other than intended use or user negligence.

3.4.3 Normal Wear and Tear – The Government shall not be responsible for damage due to normal wear. Normal wear and tear is defined as those damages occurring from intended use of leased equipment.

3.4.4 Financial Recovery – The contractor shall invoice no later than 30 days after loss or damaged items are identified. Invoices submitted after this period are subject to Government refusal.

4.0 GOVERNMENT RESPONSIBILITIES:

4.1 The Government shall appoint a COR for each task order issued under this contract. The appointed COR is responsible for determining the need for new or like new equipment and arrange a sizing event with the contractor.

4.2 The Government shall be responsible for ensuring that all equipment is properly accounted for. When Contractor provided equipment is received, the COR will maintain an inventory of who has Contractor provided equipment for accountability purposes. (Attachment 2).

4.3 Responsibility for loss of, or damage to, equipment leased under this contract shall be handled in accordance with the procedures listed in paragraph 3.4 of this Performance Work Statement. Individual task orders will be issued by the Government for lost/damaged items.

4.4 The Government shall not issue new orders within 90 days of period of performance end dates. All new customers seeking to participate within this window shall be registered for sizing and orders placed after options exercised.

5.0 PERFORMANCE REQUIREMENTS:

The performance requirements of this contract are located under Performance Requirements Summary (PRS), labeled “PRS” which is contained within Section F of this document.

6.0 GENERAL INFORMATION:

6.1 Place of Delivery: The equipment to be furnished hereunder shall be delivered F.O.B. Destination to the designated location identified when the task order is issued.

6.2 Time of Delivery: Delivery dates and times shall be established at the time task orders are placed and shall be entered into all such orders placed against this contract.

6.3 Ship to Addresses: Delivery address shall be established at the time task orders are placed. The Government reserves the right to change the specific unloading point prior to equipment being unloaded from the delivery vehicle. Any location change shall be on the same military installation.

6.4 Late Delivery: In the event the Contractor for any reason anticipates or encounters difficulty in complying with the contract delivery schedule or date, or in meeting any of the other requirements of the contract, the contractor shall immediately notify the Contracting Officer’s Representative in writing, giving pertinent details. However, this data shall be informational only in character and receipt of this information by the Government shall not be construed as an approved waiver by the Government of (1) any delivery schedule or date, or (2) compliance with any other contract requirement by the Contractor or (3) any other rights or remedies provided to the Government by law under this contract.

6.5 Remote Usage: In the event that a leased piece of equipment is needed at an additional location, it will be the government’s responsibility to move the equipment to the needed location to meet the additional required mission. The Government will also return that piece of equipment back to the originating location for return to the contractor.

6.6 Insurance: The contractor is responsible for obtaining any and all insurance to cover personal injury of contractor members while working in performance of the contract. The Government shall assume no responsibility or liability for any injury that might occur to contractor personnel during performance of the contract.

6.7 Benefits: This is a Non-Personal Service Contract. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation.

6.8 Identification and Base Passes: Identification and Base Passes: The contractor shall obtain identification cards for all employees assigned to this contract. An application shall be coordinated with the COR through the Provost Marshall’s Office. At time of application, the installation’s PMO may conduct a background check on employees. Upon termination of employment, the contractor shall return identification cards to PMO within 24 hours.

6.9 Base Regulations: The contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to safe operation of vehicles, and shall not be present in locations not required for proper performance of the contract. Additionally:

1. Contractor personnel entering a military installation may be subject to security checks.

2. Contractor personnel shall abide by any direction given by Military Police or other security personnel acting in accordance with their duties..

3. Contractor personnel shall abide by all posted speeds while aboard military installations.

4. All Contractor personnel performing work under this contract, who require access to the military installation, shall obtain the appropriate vehicle passes and identification from the Provost Marshall’s Office (PMO), with the assistance of the Contracting Officer’s Representative.

5. The Government may, at any time, bar any employee who violates Federal regulations pertaining to security, safety, health, or law while aboard a military installation. The removal of an employee from a military installation shall not relieve the Contractor of the requirement to continue performance of this contract.

6. The contractor shall not employ any individual for the performance of this contract, which may violate Department of Defense (DOD) Joint Ethics Regulations, DoD Directive 5500.7-R or create a conflict of interest or an appearance of a conflict.

6.10 Travel: No travel costs are permissible while performing task orders awarded under this contract.

6.11 Quality Control Plan (QCP): The Contractor is responsible for controlling the quality of services that conform to the contract specifications. As a minimum, the Contractor shall develop a QCP addressing the PRS in under PWS 5.0. The Contractor shall provide this plan with the submission of the quote and 5 days after an updated is made to the QCP. Updated copies shall be provided to the Contracting Officer as changes occur. The plan shall include an inspection system covering all the performance evaluation attributes, and records of all inspections conducted by the Contractor and any corrective actions taken. It shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, the title of the individual(s) performing the inspection, and the methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. The records of corrective actions taken shall be available upon the Government’s request.

6.12 Quality Assurance: The Government will regularly inspect the Contractor’s performance under this contract. All findings of incomplete or defective performance will be subject to re-performance. All costs associated with re-performance are the sole responsibility of the Contractor. Inspection of services does not constitute acceptance of services, nor does it relieve the Contractor of any responsibility to take all actions necessary to assure the highest quality of services rendered.

6.13 Safety Requirements: The Government shall not provide safety equipment to the Contractor. All work shall be conducted in a safe manner and shall comply with the requirements described below:

1. No smoking permitted in Government buildings. Smoking in outdoors designated areas only.

1. The Contractor shall report to the appropriate installation Safety Office all accidents that occur in the performance of their duties while aboard this installation within 24 hours of its occurrence.

1. The Contractor shall submit to the Contracting Office, a full report of damage to Government property and/or equipment by Contractor’s personnel. All damage must be reported within 24 hours of the occurrence.

1. The Contractor shall require their employees to wear the appropriate Personal Protective Equipment (PPE) during the performance of this contract.

6.14 Contractor Responsibilities: The Contractor shall provide a point of contact and phone numbers for personnel assigned to administer the contract. The Contractor shall take appropriate action to ensure no delays are caused by the lack of personnel, equipment, parts and tools.

6.15 Government Furnished Property (GFP): None

6.16 Invoicing: Invoicing shall be conducted in accordance with DFARS Clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports that will be included in each task order. The government signed itemized delivery receipt must correlate with the shipment/invoice #’s when invoicing into WAWF. All invoicing must be combined by location with total inventory invoiced on a weekly or semi-monthly basis.

6.17 Inspection and Acceptance: The Government appointed COR shall be responsible for performing appropriate inspection and acceptance. In the event the services are not in conformance with the terms of the contract, the Government may require re-performance of the non-conforming services at no additional cost or obligation to the Government.