Attachment 1 - Section L and M (Draft).docx

M0068124R0005

Section L - Instructions, Conditions and Notices to Bidders

SECTION L - GENERAL

INSTRUCTIONS TO OFFERORS

L.1 TITLE: Personal Protective Equipment

L.2 PRMARY POINT OF CONTACT: The primary point of contact (POC) for this procurement is Corey Slivnik at corey.slivnik@usmc.mil.

L.3 SECONDARY POC: Maria Caceres at maria.caceres@usmc.mil.

L.4 NAICS: The appropriate North American Industry Classification System (NAICS) code for this procurement is 812332 Industrial Launderers with a small business size of $47M.

L.5 DESCRIPTION: The services set forth in the Performance Work Statement (PWS) provide the RCO and tenant unit customers with the capability to lease Personal Protective Equipment (PPE) uniform apparel and shop towels to support the respective installation’s requirements. This PPE will be utilized by USMC personnel during the handling of hazardous material and hazardous waste to minimize direct contact with hazardous materials. The contractor shall provide all labor, materials, equipment, supervision, and transportation to maintain the Contractor’s PPE in a serviceable and operational condition in accordance with the manufacturer’s service requirements and current industry standards. All parts, supplies, labor, and transportation required to properly service the Contractor’s leased PPE, to include inspections, minor/major repairs, and preventative/remedial maintenance shall be supplied by the Contractor at no additional cost to the Government.

L.6 PROCUREMENT MENTHOD: This procurement has been set-aside as a HUBZone sole source acquisition utilizing FAR Part 12 and FAR Part 15 resulting in a Firm Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract for PPE.

L.7 MINIMUM GUARANTEE: The Government will issue a minimum guarantee in the estimated amount of $50,000.00 to the successful via the Seed Task Order. The minimum guarantee convers the full term of the contract to include all option years.

L.8 TERM OF CONTRACT: The contract contains provisions for a Base Period of one (1) year and four (4) one-year renewable Option Years, not to exceed sixty (60) months. Refer to FAR 52.217-9, Option to Extend the Term of the Contract.

L.9 WAGE DETERMINATION: Service Contract Act (SCA) Wage Determinations (WD) #2015-5475 County of Yuma, Arizona, #2015-5629 County of San Bernadino, California, #2015-5635 County of San Diego, California, and #2015-5671 County of Mono, California apply to this contract and found at Section J Attachment C titled “Wage Determination(s)”. The most current wage determination for each county will be incorporated in the contract at the time each option is exercised.

L.10 PROPOSAL ORGANIZATION AND FORMAT:

1. The proposal submitted in response to this solicitation shall be clear, concise, and shall contain sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposals should not simply rephrase or restate the Government’s requirements, but rather should demonstrate convincing rationale to address how the offeror intends to meet these requirements. The offer shall be compliant with the requirements as stated in the RFP. Nonconformance with the solicitation requirements, specified organization and content may result in elimination or misevaluation of the proposal. All claimed technical capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Offeror should assume that the Government has no prior knowledge of the Offeror’s business, and that the Government will base its evaluation on the information contained in the offeror’s proposals.

1. Proposal Organization: The proposal shall be written to the greatest extent possible on a stand- alone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Hyperlinking of cross-references is permissible. Information required for proposal evaluation, but not provided in its designated volume or cross- referenced, is assumed omitted from the proposal.

1. All applicable documents shall be marked “PERSONALLY IDENTIFIABLE INFORMATION (PII) SAFEGUARD IAW DOD PRIVACY PROGRAM AND PRIVACY ACT OF 1974.”

L.11 SYSTEM FOR AWARD MANAGEMENT (SAM.gov): The registration must be active. For information and registration go to https://sam.gov. NOTE: If offeror is registered within SAM.gov the offeror is NOT REQUIRED to complete Provision 52.212-3.

Section M - Evaluation Factors for Award

SECTION M – GENERAL

The Offeror’s proposal shall contain two (2) separate volumes. The Offeror shall submit both a technical and a price proposal. The Technical proposal shall be separate from the Price Proposal.

1. Volume 1: Technical Proposal

1. Proposal shall be submitted as text pages 8 ½ x11 format, minimum 10-point font and shall include the following: Cover page with Solicitation Number, Solicitation Title, Prime Contractor Name, Address, Phone Number, SAM Unique Entity ID (UEI), Cage Code, Point of Contact Authorized to negotiate and contract on behalf of the company, their phone number and email address.

1. Table of Contents

1. No pricing shall be included in the Technical Proposal

1. Volume 2: Price Proposal shall be submitted with the following:

1. Cover page

1. Table of Contents

1. Completed SF33 signed with all amendments acknowledged.

1. Attachment A -Section B CLINS 0001, 0002, 1001, 1002, 2001 2002, 3001, 3002, 4001 and 4002 (Base and all Option Years) completely filled out.

1. SLIN Worksheet

1. Copy

1. Confirmation of Veteran’s Employment and Training (VETS) 4212 for the 2023 filing cycle.

1. Responsibility Determination Information (see below)

EVALUATION FACTORS

M.1 TECHNICAL PACKAGE:

1. The Offeror shall submit a Technical Package that includes the following:

1. Technical Approach to Meeting PWS Requirements

1. Quality Control Plan

1. Company Organizational Chart

1. Inventory Management Plan that addresses service/delivery tickets

1. Proposed Schedule – sample schedule should address at the minimum: frequency of delivery, holidays, and base closures.

1. Management Plan that addresses the following:

i. Proposed Key Personnel

ii. Describe how the Offeror will recruit and place qualified personnel that meets the requirements of the PWS prior to performance start for individual task orders. Resumes are not required nor desired.

iii. How the Offeror will retain and replace (if necessary) qualified individuals throughout performance of the contract with minimal to no gap in service.

iv. How the Offeror will provide oversight and administration of the entire effort, communication with Government representatives, and providing administrative support.

1. Brochure for new PPE apparel

1. Brochure/description for “like new” PPE apparel.

Basis of Award: The Government intents to award a single award IDIQ for providing leasing of personal protective equipment (PPE) apparel and shop towel delivery, pickup, and laundering services. The Government will evaluate and focus on the Offeror’s approach to meeting the requirement of the PWS. Based on the information provided, the Government should have a reasonable expectation that the Offeror will successfully perform the required effort.

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract to negotiate with offerors in the competitive range, which will consider the most capable offerors; and to award the contract to the offeror submitting the highest rated technical proposal with a fair and reasonable price.

2. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

M.2 PRICE: Price will be evaluated in accordance with FAR Part 15. The Offeror shall provide the following:

1. Signed solicitation (SF33) with completion of Unit Price and Total Price on all CLINs [0001-4002]. Pricing Schedule is found in Section J “Exhibits” as Exhibit 1 of this document.

1. All applicable provisions completed (if information is “None” or “Not Applicable” please state accordingly).

1. If applicable, all signed solicitation amendments.

1. Proposed Personnel Labor Categories

1. Complete SLIN Pricing Worksheet found in Section J “Exhibits” as Exhibit 2 of this document.

1. Pricing Spreadsheet. The pricing should include a detailed breakdown to permit a comprehensive review and evaluation of all labor, materials, and equipment costs, as well as G&A, and profit. Submit in EXCEL format. Formulas shall be traceable. The Government may request additional information/data to support price reasonableness.

1. All pricing shall be stated in two decimal places. For example: $10.10 not $10.009.

Basis of Award: The Government intends to award based on the total price. Total price consists of the basic requirements and all option items. The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

1) Comparison of proposed prices received in response to the RFP.

2) Comparison of proposed prices with the IGCE.

3) Comparison of proposed prices with available historical information.

4) Comparison of market survey results.