Attachment 2 Performance Work Statement Tests on Fire Pumps.docx

PERFORMANCE WORK STATEMENT (PWS)

Test and Inspections of Fire Pumps at USAG ITALY DMC

Directorate of Public Works (DPW) Operation & Maintenance Division (O&M) Utilities Branch

United States Army Garrison (USAG) Italy Darby Military Community (DMC)

7 February 2025

Part 1

General Information

1 General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to Perform a periodical inspections and testing of the Fire pumps inside the DMC Buildings. The service is required by technical norm UNI EN 12845:2020 and NFPA 25.

1.2 Background: This service was performed weekly during the last Years, as required by technical norm.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract document.

The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The Contractor shall perform tests and Inspection weekly on Fire pumps in accordance with UNI EN 12845:2015 and O&M manuals.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 work days after date of contract award (deliverable # A.001) . The Government (COR and Quality Assurance Specialist, KO) will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten work days. If the Government has provided comments, the Contractor shall then have 3 work days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO (through the COR) no later than 30 work days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (timelines, deadlines, goals, etc.)

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

e. How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.15 Key Control).

f. How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials (Paragraph 1.32, part 3.4 & 3.5).

g. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

h. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Optional addendum to the QCP: RESERVED

1.5.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within 5 working hours of identifying those issues. Verbal reports shall be followed up by written reports within 2 work days (deliverable # A.002).

1.5.1.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.6.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.7 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.7.1 Government Facility Office Hours: The Government facility office hours are 0700 to 1700, Monday through Friday except Italian and U.S. Holidays identified in paragraph 1.6.1 and 1.6.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 08:00 to 17:00, Monday through Friday. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.7.3 Contractor Support Hours: The Contractor shall routinely provide support between the hours of 08:00 17:00, Monday through Friday. For operational reasons, the government may require services to be performed outside the routine hours. These non-routine service requests will be coordinate by the COR and kept to a minimum. The contractor shall be notified by the COR with seven days’ notice of any change in schedule. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.8 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed and timeline) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer through the COR for review within 15 work days after date of contract award (Deliverable # A.003).The Government will review and either accept or return their comments to the Contractor within ten days. The Contractor shall then have 3 work days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted to the COR for review and acceptance by the Contracting Officer at a minimum 30 work days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.9 Military Work Schedule: The military work schedule may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants (through the COR) will be necessary or the work in affected facilities shall be rescheduled.

1.10 Place of Performance: The work to be performed under this contract will be performed at USAG Italy DMC (Only Depot Area).

1.11 Security Requirements: The following information is provided on security related matters.

1.11.1 Security Program: RESERVED

1.11.2 Personnel Security Clearance Requirements: RESERVED

1.11.3 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

Here is a link to the publications: https://media.defense.gov/2015/Aug/26/2001922060/-1/-1/0/AER604-1.pdf.

1.11.4 United States Citizen: Contractors that work with or teach youth under the age of 18 years are subject to United States citizen and host nation background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 10 work days of receipt by the Contractor, identifying such with the appropriate contract number .The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 10 work days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.11.5 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.3.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.12 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.12.1 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.13 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website: https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.13.1 Installation Pass Log: the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 10 work days after contract award (Deliverable # A.004). The log must at a minimum contain the following information The log must, at a minimum, contain the following information:

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within 5 work days after any changes to the log.

1.13.2 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated. The contractor shall return installation access pass to the issuing office within 10 work days, (Deliverable # A.005).

1.14 Common Access Cards (CAC): RESERVED

1.14.1 CAC Log: RESERVED

1.15 Key Control: RESERVED

1.16 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government has assessed the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.16.1 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.17 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.18 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person shall be provided in writing to the Contracting Officer no later than 7 calendar days after contract award or as soon a new manager is assigned (Deliverable #A.006). The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager shall be available between 08:00 to 17:00, Monday through Friday except Italian and US holidays (listed under paragraph 1.7). LEVEL 1 Language Fluency Required (Attachment 2).

1.19 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.19.1 Contractor’s Workspace: RESERVED

1.19.2 Contractor Identification: The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification. The badge shall include the employee’s name, the contractor’s company name, the functional area of assignment. Companies with U.S. Government contracts shall require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor personnel changes, (Deliverable #A.007).

1.20 Contractor Travel: RESERVED

1.21 Other Direct Costs (ODCs): RESERVED

1.22 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.23 Non-Disclosure Requirements: RESERVED

1.23.1 Non-Disclosure Statements: RESERVED

1.24 DoD Commercial Use of Imagery Guidelines: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.25 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI (Deliverable #A.008)..The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.26 Phase In /Phase Out Period: RESERVED

1.27 Safety: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage. The contractor shall furnish all equipment, safety clouting and PPEs to protect workers during all work phases. As per D.Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents:

- Workers and Company certifications in accordance with DPR n.177/2011

The above documents shall be provided to the COR within 10 work days after contract award (Deliverable # A.009).

1.27.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

a. Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

b. Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

c. The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

d. The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

e. In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

i. Short sleeve shirt.

ii. Long trousers.

iii. Steel-toed safety boots.

iv. Hard hat.

1.27.2 Accident Prevention: In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

a. Conditions of construction and operational activities to be considered include but are not limited to:

i. For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

b. The Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

c. The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

i. Maintenance of tools and equipment.

ii. Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

iii. Modifying performance periods for such work, taking into consideration the site conditions.

iv. Organizing cooperation between different employers and Contractors without employees.

v. Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.27.3 Safety Notifications: RESERVED

1.27.4 Italian Safety Law Decreto Legislativo (DLGS) 528/99: RESERVED

1.28 Environmental Compliance Plan and Program: RESERVED

1.29 Required Training: The following provides information on training requirements.

1.29.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 workdays after contract award date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 workdays after employment of new personnel. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR after completion of the training. (Deliverable # A.010).

1.29.2 OPSEC Training: IAW AR 530-1, All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 workdays of employment under this contract. Verification of the training shall be provided to the COR within after completion of the training. OPSEC Level I training is available at hiip://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR after completion of the training. (Deliverable # A.011).

1.29.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activities to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 workdays after new employees commence (Deliverable # A.012). contract performance, with the results reported to the COR after the contract is awarded and after new employees commence contract performance. Verification of the training shall be provided to the COR after completion of the training. Training slides can be found on the Army OneSource site: https://www.dvidshub.net/video/583923/iwatch-2018

1.29.4 Information Assurance (IA) Training: RESERVED

1.29.4.1 Cyber Awareness Training: RESERVED

1.29.4.2 Information Technology (IT)/IA: RESERVED

1.29.4.3 Army Training Certification Tracking System (ATCTS): RESERVED

1.29.4.4 Network Access Training: RESERVED

1.29.5 Personally Identifiable Information (PII): RESERVED

1.29.6 Threat Awareness and Reporting Program (TARP): RESERVED

1.30 Notice to Proceed: RESERVED

1.31 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2004/108/EC. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by furnished appliances or equipment are the sole responsibility of the Contractor.

1.32 Government Property and Services: RESERVED

1.33 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property – means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property – means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property – means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Industrial Property Management Specialist (Property Administrator) – means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday – The number of hours per day the Contractor provides services in accordance with the contract.

Work Week – Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents.

3.2 Facilities: RESERVED

3.3 Utilities: The Government will provide water and electric power, as necessary and where available for the services outlined in this contract, locally where available for the work site. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, supplies, equipment, transportation, tools, material, supervision, and other items necessary to perform services as described in the PWS and associated contract documents

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: RESERVED

4.4 Vehicles and Equipment: All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment. Any contractor vehicles or equipment entering USAG is subject to inspection at any time.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services in accordance with this specific task as detailed at below points.

5.2. Tasks: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS.

The contractor shall perform 100% of the work under this service with its own workforce. Only the technical assistance provided by authorized service centers technicians is allowed in order to perform services on proprietary systems and services requiring direct manufacturer support or specialized labor in order to execute the activities requiring specific qualifications detailed.

5.2.1 Description of Service: Before the starting of the services, and within 15 calendar days from the award date, the contractor shall provide to the COR an annual schedule plan for each activity described in PWS, showing the dates of the operations for each building (Deliverable A.013).

The contractor is responsible for all the procedures to correctly check, tests, inspect and set the fire pumps installed within the USAG ITALY DMC and listed in below chart, following the details described by applicable laws and norms.

The contractor is responsible to provide all certifications and supporting documents, thru an equipment register (Fire Register) to be provided for each fire pump, at the beginning of the service and once any register will be fully completed, in order to update and certify all the tests and checks performed following the norm requirements as following listed. Within ten (10) calendar days after contract award and Prior to start with any activity under this service, the contractor is requested to provide the COR with a checklist form, in compliance with current norm UNI EN 12845:2015 and O&M manuals, to be approved by the COR/KO (Deliverable A.014).

Potential deficiencies or non-compliances shall be properly listed and described in order to permit the government to perform the adequate maintenance to keep the systems fully operating.

At the end of each of the below check described, the contractor shall update the “Fire/Equipment Registers” indicating all the details required to describe and certify the activities performed.

The contractor will be paid a fixed price for each fire pump for each service described below.

The contractor is not requested to perform any replacement or substitution of material and spare parts, but to report any deficiencies noticed inside the equipment register.

5.2.1.1 Weekly Check Service:

The contractor shall perform this service for the fire pumps listed inside the above chart, in accordance with current laws and norms regulating the maintenance of fixed firefighting systems, in particular the norm UNI EN 12845-2020 Point 20.2.2 and O&M manuals.

5.2.1.2 Monthly Check Service:

The contractor shall perform this service in accordance with current laws and norms regulating the maintenance of fixed firefighting systems, in particular the norm UNI EN 12845-2015 Point 20.2.3 and O&M manuals.

5.2.1.3 3-Months Check Service:

The contractor shall perform this service for the fire pumps listed inside the above chart, in accordance with current laws and norms regulating the maintenance of fixed firefighting systems, in particular the norm UNI EN 12845-2020 Point 20.3.2 and O&M manuals (Point 20.3.2.3 NOT INCLUDED – No sprinklers/faucets present inside the pumping station).

5.2.1.4 6-Months Check Service:

The contractor shall perform this service for the fire pumps listed inside the above chart, in accordance with current laws and norms regulating the maintenance of fixed firefighting systems, in particular the norm UNI EN 12845-2020 Point 20.3.3 and O&M manuals

5.2.1.5 Annual Check Service:

The contractor shall perform this service for the fire pumps listed inside the above chart, in accordance with current laws and norms regulating the maintenance of fixed firefighting systems, in particular the norm UNI EN 12845-2020 Point 20.3.4 and O&M manuals.

5.2.1.6 3-Years Check Service:

The contractor shall perform this service for the fire pumps listed inside the above chart, in accordance with current laws and norms regulating the maintenance of fixed firefighting systems, in particular the norm UNI EN 12845-2020 Point 20.3.5 and O&M manuals.

5.5 Qualifications: The contractor shall provide qualified personnel who meet the minimum qualifying criteria at the beginning of performance on this contract. The contractor or sub-contractor shall possess the following:

A. For Each Work Team , at least one of the people on work site be specialized as ‘3’ Livello artigianato or ‘4’ livello industria.

B. For activities requiring checks to the electrical systems operator PES certified.

5.6 Service Contract Reporting (SCR): RESERVED

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Installation Access Control (AE Reg 190-16)

6.1.2 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.3 Electromagnetic Compatibility Directive (2004/108/EC)