Attachment 2 Performance Work Statement dated 01 January 2025.pdf

Performance-Based Work Statement (PWS) For

Aerobics Instructor Services

2d Force Support Squadron Date: 1 January 2025

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. SCOPE. The Contractor shall provide all labor and supplies necessary to instruct fifteen (15) cardio/strength training classes per week. The Contractor shall perform appropriate classes as described in this Performance Work Statement (PWS) and in accordance with Barksdale AFB Fitness Center standards. These services shall be provided Monday through Friday, unless otherwise noted by the Contracting Officer/Administrator.

1.1. SERVICES DESCRIPTION.

1.1.1. The contractor shall provide fifteen (15) one (1) hour aerobic training classes per week to the 2d Force Support Squadron at BAFB.

1.1.2. Twelve (12) of the fifteen (15) classes will consist of high/low impact, step class, circuit training, Zumba, boot camp, spin/cycle, Pilates, and yoga with a minimum of 4 yoga and 4 spin/cycle classes per week unless otherwise directed by the Contractor/Local Point of Contact (POC).

1.2.3. Three (3) of the fifteen (15) classes will specifically focus on strength and cardio improvement.

2. SERVICES DELIVERY SUMMARY. There will be no Government appointed Quality Assurance Personnel for this service. The 2d Force Support Squadron and the Fitness Center Director will evaluate performance on a daily basis. All discrepancies will be reported to the Contractor/Local POC and then to the 2d Contracting Squadron (POC) within two (2) working days.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Basic equipment for all classes will be furnished by the Fitness Center. The Contractor shall ensure all equipment is safe for patron use prior to instruction. All broken and/or unsafe equipment shall be identified and reported to the Fitness Center staff immediately. The Contractor shall ensure that the patron is using all equipment properly and that no horseplay and/or improper use is being allowed. The Contractor is responsible for ensuring all equipment is properly returned and cleaned after every class.

4. GENERAL INFORMATION

4.1 PERSONNEL

4.1.1 INSTRUCTORS. The Contractor is responsible for ensuring an adequate number of instructors to perform all scheduled classes. The Contractor shall have adequate staffing to

FA460825QS010

Attachment 2, Performance Work Statement dated 01 January 2025 fill-in when an instructor is not able to perform his/her scheduled class. If an instructor has an emergency situation and the contractor is not able to provide a fill-in for the scheduled class, the Contractor/Local Point of Contact (POC) will contact the Fitness Center Director, Fitness and Sports Officer, or Fitness and Sports Superintendent before the class start time and as soon as the Contractor is notified of the emergency situation. Instruction of scheduled classes is a high priority under this contract. The Contractor, at the Contractor's expense, will replace any instructor that misses two (2) or more classes per month on more than one (1) occasion.

Instructors shall be neat, clean, and well-groomed and in appropriate clothing and present a professional appearance at all times.

4.1.2 AVAILABILITY. The contractor shall ensure all instructors arrive a minimum of 5 minutes prior to the scheduled class start time. Arrival five minutes after the scheduled class start time will be considered “late”. If no instructor arrives for a scheduled class, it will be considered a “no-show”. After two occurrences of being “late” or “no-show”, the Contractor will receive a Letter of Concern. After three instances of being “late” or “no-show”, the Contractor will receive a cure notice. After accumulating four tardies or no shows in a single quarter, the Contractor will receive a termination notice for failing to meet contract performance requirements.

4.2 LOCAL REPRESENTITIVE/POINT OF CONTACT. The Contractor prior to commencement of services will designate a Local POC. The Fitness Center will contact the Local POC on issues concerning scheduling, invoices, equipment, and cancellation of classes. The Local POC is expected to respond to any communication within 24 hours during the business week.

4.3. CREDENTIALING. The Contractor is responsible to ensure that all instructors have current credentials from a recognized aerobic certifying association and CPR training from the American Red Cross or the American Heart Association. Changes and/or updates must be reported to the Contracting Officer/Administrator immediately. Failure to maintain appropriate certification may result in an instructor not being allowed to perform classes until the Contracting Officer/Administrator receives current and proper certification.

4.4. PRE-EMPLOYMENT PACKET. A pre-employment packet shall be submitted to the Contracting Officer/Administrator for all instructors working under this contract prior to the commencement of work. The instructor’s packet shall consist of name, social security number, contact information certification from recognized aerobic certifying association, and CPR certification. These certifications shall be provided to the Contracting Officer/Administrator prior to commencement of any classes. This packet is required before any instructor is allowed to instruct classes.

4.5 FACILITY INFORMATION. Location of Work. Barksdale Air Force Base, Louisiana, 2d FSS Fitness Center, 709 Langley Dr., Barksdale Air Force Base, LA 71110.

FA460825QS010

4.6 HOURS OF OPERATION. Services under this PWS shall typically be performed daily (Monday through Friday) between the hours of 0600 and 1800, excluding Federal Holidays, Family Days and base closures. The Federal Holiday and Associated AFGSC Family Days Calendar will be provided to the contractor once published.

4.7. INVOICE INFORMATION. Invoices shall be submitted to the Fitness Center Director or appointed personnel for approval 10 days after the end of the month. Once approved the Contractor will submit their combined invoice through WAW F. Classes not taught due to instructor absence will be deducted from the monthly invoice.

5. ADMINISTRATIVE REQUIREMENTS

5.1. PASS AND IDENTIFICATION ITEMS. Upon contract award, the Contractor/Local POC will work with the Contracting Office to ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles. Contractor’s instructors will be sponsored onto base and provide the required data to the Contracting Office, BLDG 4400, where the form will be completed and signed by an authorized verifying officer. The instructors will be required to consent to a National Crime and Information Center (NCIC) background check and fingerprinting. The instructors will then hand carry his/her application form to the Pass and ID office, BLDG 5345, Monday through Friday between 1200 and 1600. Once the identification card is processed, instructors will need to be sponsored on base to pick it up from the Pass and ID office. Vehicle registration, proof of insurance and a valid driver's license must be presented for the instructors who will be driving on base.

5.2. SCHEDULING REQUIREMENTS. The Contractor shall provide a monthly calendar/schedule of all classes and their times no later than the 15th of the previous month so that proper marketing and advertising can be pushed to the base populace. Any changes that are needed for classes or times will be communicated to the Contractor by the Fitness Director within forty-eight

(48) hours of receiving the schedule. For unforeseen closures of the Fitness Center, the Fitness Director will contact the Contractor as soon as possible to notify instructors.

5.3. TRAFFIC LAWS. The Contractor and its employees shall comply with base traffic regulations.

5.4. REPORTING REQUIREMENTS. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Their immediate supervisor upon initial on-base assignment shall brief contractor employees.

5.5. PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use.

FA460825QS010