Attachment 2 - Performance Work Statement ALCMS- draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

Airfield Lighting Control and Monitoring System Software Upgrade, Beale AFB, CA

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide airfield lighting control and monitoring system (ALCMS) software upgrade. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

A. Background: Beale AFB’s current ALCMS is approximately 20 years old and is the interface between the air traffic control tower and the airport lighting system. The basic software operating system at all locations is Windows 7 whereby the device utilizes legacy hardware no longer in production. The basic system consists of modem workstation computers in the tower, Base Ops, and Lighting vault with a desktop computer configuration and subsequent touch screen control panel displays. Consequently, the system requires replacement with a system that utilizes currently available hardware and infrastructure utilizing Windows 11 platform.

B. Objectives: The goal of this project is to replace the legacy ALCMS with a modernized/upgradable stand-alone version and provide technical support thereafter. It is essential that the current system remains reliable and be simple to operate by airport personnel. This will include annual on-site visits for upgrades and standard checks for a period of 3 years after install.

C. Scope:

1. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ALCMS software upgrade as defined in this Performance Work Statement ( P W S ) except for those items specified as government furnished property and services.

2. The contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, local laws, and regulations applicable to perform the service standards in this contract.

3. The scope of this PWS will be a complete upgrade for the entire Airfield Lighting Controls system; including any hardware and software that needs to be upgraded in accordance with (IAW) with the objective stated in this PWS.

4. This requirement signifies a full-service maintenance contract where the contractor takes total service responsibility for all equipment and services identified. The fixed price includes all inspections, maintenance, repairs, and certifications. The contractor assumes all responsibility for preventative maintenance operations to ensure the Airfield Lighting Control & Monitoring System (ALCMS) properly and safely operates within the performance objectives in the Performance Requirements Summary.

5. Offeror shall coordinate with 9CES/ISSO personnel for current Air Force Standard Desktop Configurations, DISA STIGS/SRG, benchmarks, Security Content Automation Protocols asset naming conventions, IP address documentation in addition to following all DOD and DAF standards and regulations.

D. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years. The Period of Performance reads as follows:

1. Base Year – January 2025 – December 2025

2. Option Year I – January 2026 – December 2026

3. Option Year II – January 2027 – December 2027

4. Option Year III – January 2028 – December 2028

E. General Information

1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that the work complies with the requirement of the contract. Submit for review the quality control plan within 30 days of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3. Recognized Holidays:

New Year's Day 1 January

Martin Luther King’s Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am to 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5. Place of Performance: The work to be performed under this contract will be performed at Control Tower (B11103), Lighting Vault (B1015) and Base Operations (B1060).

6. Special Qualifications: Contractors performing work shall be in good standing and verified by 9 CES/ISSO DoD 8570 IAT II Credentials. Ensure government personnel are qualified and/or vendors’ credentials are verified before conducting on-site maintenance of control systems (to include patching or upgrading software).

7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

8. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

9. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

A. DEFINITIONS:

1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

13. WORK WEEK. Monday through Friday, unless specified otherwise.

B. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

Services: The Government will provide computerized equipment upon which the contractor will install the new ALCMS software.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

A. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5 SPECIFIC TASKS

5. Specific Tasks:

A. Basic Services.

1. The Contractor will be responsible for the physical installation of all associated ALCMS components. At a minimum, this includes the installation of Constant Current Regulators (CCRs), local control units external or internal to CCRs, data and computer cabinets, touchscreen control stations and Distributed Control and Monitoring Equipment.

2. The Contractor will furnish, install, relocate, connect and test all equipment, equipment accessories, conduit cables, wires, buses, grounds and support necessary to insure a complete and operable electrical distribution facility for the airfield lighting system as specified in the submittal package.

3. The Contractor shall install equipment to fully complying with the requirements of the National Electric Code and/or Local Agency having Jurisdiction. The Contractor is responsible for noting any non-conformant items and their resolutions and relaying these findings.

B. Markings and labeling of Equipment and Cables:

1. All equipment elements of the control system, control wires, terminal blocks, etc., shall be tagged, marked, or labeled. Details of the required labeling and Marking are detailed here within.

2. The Contractor shall furnish and install labels (tags) to identifying all individual control wires/cores at the point where they connect to the control equipment or to the terminal blocks.

3. The Contractor shall furnish and install labels (tags) or identifying all collective cables (groups of wires). Wire labels, if used, shall be of the self-sticking, pre-printed type and of the manufacturer’s recommended size for the wire involved. Identification markings designated in the plans shall be followed.

4. If tags are used, they shall be of a non-ferrous metal or plastic construction.

Each tag shall be securely fastened to the proper wire/cable/core by a nonmetallic cord or plastic wire method

C. Equipment Order: Upon approval of the Hardware Submittals, the Equipment Parts List will be finalized and forwarded to the Operations Group for ordering. As equipment is received, it will be assembled and inspected per Crouse-Hinds Standard Procedures.

D. Equipment Shipping: The Customer’s equipment is then packaged and shipped to the Customer site.

E. ALCMS Software Development:

1. Develop a complete L890 computer based software system that can control and monitor the existing airfield lights.

2. Ensure the software can communicate with existing airfield lighting infrastructure, including but not limited to:

i. Constant current regulators (CCRs)

ii. Airfield lighting control and monitoring systems (ALCMS)

iii. Airport lighting vaults (ALVs)

3. Provide a user-friendly interface that allows airfield personnel to:

i. Monitor the status of individual lights and the overall airfield lighting system

ii. Control the lighting system, including turning lights on and off, adjusting brightness, and setting schedules

iii. Receive notifications and alerts for system faults and alarms

4. Ensure the software meets the following performance metrics:

i. System uptime: 99.99% or higher

ii. System response time: 2 seconds or less

iii. Data accuracy: 99.99% or higher

F. Installation:

1. The Contractor shall make all necessary electrical connections at each location in accordance with wiring diagrams.

2. All wires called out in the drawings associated with equipment that is to be controlled or monitored should be pulled, terminated, and dressed at the appropriate terminal blocks and at the associated equipment.

3. The Contractor shall leave sufficient extra wire length on each control/monitoring lead to make future changes in connections at the terminal block

G. Training:

1. Contractor shall provide two (2), one (1) hour User Training Class for Air Traffic Control (ATC) personnel. ATC Training Coordinator should be present for both classes. This training will include discussion and review of the following:

i. ALCMS General System Overview

ii. Touchscreen Operations

iii. Using the Control System (GUI)

iv. Command and Control Sequences

v. Alarm and Warning Messages

vi. Granting Local Failsafe Conditions

vii. Control to the Electrical vaults

2. Training classes for FAA ATC personnel should be limited to a maximum of four to six (4-6) people per class. Training of Base Maintenance and Operating Personnel

3. Maintenance should designate a Training Coordinator that will be responsible for scheduling and organizing on- site training for their personnel. In addition, this coordinator shall be responsible for training other personnel that were absent or unable to attend the training sessions.

4. Contractor shall provide one (1), up to eight (8) hours (one day) training class for maintenance personnel. This training will include discussion and review of the following:

i. System Block Diagram

ii. System Assemblies and Wiring Diagrams

iii. Touchscreen Operation

iv. Graphical User Interface (GUI) Screens

v. Maintenance and Troubleshooting

vi. Granting Local Control to the Electrical vaults

vii. Power Up and Power Down Sequences

viii. Failsafe Operations

ix. Implementing Airfield Lighting Changes

x. Maintenance Report Generation

5. Training classes for maintenance personnel should be limited to a maximum of four to six (4-6) people per class.

6. Any additional training required because of the upgrade will be provided by the vendor.

H. Commissioning: The commissioning of the system is performed by a Crouse-Hinds Field Service Representative as follows:

1. System commissioning and training

2. Inspect and account for all necessary equipment to do job.

3. Meet with contractor and discuss the planned schedule for commissioning. Set-up tentative date for switchover to new system. Finalize the training session dates for ATC and Maintenance personnel.

4. Inspect contractor’s portion of computer system work. Inform contractor of any discrepancies or incomplete work.

5. Direct contractor to move computer equipment to all proper airport locations.

6. Complete final set-up.

7. ATC Training.

8. Configure and test system hardware and software.

9. Run Site Acceptance Test.

10. Switchover to new system. This includes final connection to all control elements.

11. Maintenance Training.

12. Coordinate and perform final inspection with appropriate parties. Have form signed that indicates our work is satisfactory and complete.

13. Markup drawing in order to produce As-Built drawings as part of the maintenance manual.

I. FINAL DOCUMENTATION: All requisite technical information gathered during the Training and Commissioning phase is forwarded to the CCH Professional Services group for inclusion into and the production of the following items:

1. ATCT Manual – Used as reference by ATCT personnel on Control System Operation. This Manual closely resembles the Software Submittal, with any changes incorporated since the beginning of the Project.

2. As Made Drawings – Full Size drawing package containing Shop Drawings produced at the beginning of the Project, modified to reflect all changes made to the system during Commissioning.

3. Provide 9 CES with all passwords for all components to include Admin Passwords. Upon receiving new control system for commissioning, perform a system reset to ensure the system is set to its factory default configuration. Change default passwords and accounts after the reset is complete.

J. After Commissioning Support: Provide continuous preventative maintenance and after commissioning support designed to provide the full capability in system up-time and continuous update and monitoring support. This plan will be designed to keep the system at optimal performance, assure minimal downtime, and provide the required level of cyber security support.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

A . The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

1. DAFGM 2023-32-01

2. UFC 4-010-06

3. DoDI 8570 Information Assurance Certification Requirements for CE COIN v2 Active

Directory User Accounts and Roles

4. COINv2 Access Control Plan

5. AFI 17-101

6. DAFMAN 17-1301

7. DAFMAN 17-1304

8. NIST 800-53

9. 252.239-7001 Information Assurance Contractor Training and Certification

10. DoD 8570 IAT II Certifications

11. FIPS 199 2 & 3, and any other referenced publication within these instructions/directives

12. Federal Acquisition Regulation

13. Defense Federal Acquisition Regulation Supplement

14. Joint Travel Regulation (JTR)

15. DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

16. Federal Information Processing Standards (FIPS) Publication 201-2

17. Personal Identity Verification (PIV) of Federal Employees and Contractors

18. DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

19. DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

20. Homeland Security Presidential Directive (HSPD)-12 Policy for a Common

Identification Standard for Federal Employees and Contractors

21. DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs

22. DoD 5400.11-R Department of Defense Privacy Program

23. DoDD 8140.01 Cyberspace Workforce Management

24. DoD 8570.01-M Information Assurance Workforce Improvement Program

25. DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

26. AFI 10-245 Antiterrorism

27. AFI 31-101 Security Forces Standards and Procedures

28. AFMAN 31-113 Security Forces Standards and Procedures

29. AFPD 17-1 Information Dominance Governance and Management

30. AFMAN 17-1301 Computer Security (COMPUSEC)

31. AFI 10-701 Operations Security

32. Department of the Air Force Guidance Memorandum 2022-32-01 (Control System

Cybersecurity)

33. UFGS 25 05 11 (Cybersecurity For Facility-Related Control Systems)

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS Paragraph Performance Threshold

PRS # 1.

The contractor shall provide survey and data collection services for software development.

5.B

Compliance 100% of the time

PRS # 2

The contractor shall provide software development services. 5.E

Compliance 100% of the time

PRS # 3

The contractor shall provide installation and commissioning services. 5.F and 5.H

Compliance 100% of the time

PRS # 4

Contractor shall provide training for all responsible parties. 5.G

Compliance 100% of the time

PRS # 5

Contractor shall provide closeout and monitoring services. 5.I and 5.J

Compliance 100% of the time

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Due Date Medium/Format Submit To

Survey Results Report

30 Days after contract award

Electronic copy COR/PM

Design and Testing Progress Reports

120 days after contract award Electronic copy COR/PM

Commissioning Report

180 days after contract award Electronic Copy COR/PM

Operation and Maintenance Manuals

210 days after contact award

Electronic Copy and Hard copy COR/PM

Training Manuals 210 days after contract award

Electronic Copy and Hard copy COR/PM

Closeout Documents

220 days after contract award Electronic Copy COR/PM

7. Attachment/Technical Exhibit List:

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE