Attachment 2 - Live Fire Training Facilities MX PWS V2.pdf

PERFORMANCE WORK STATEMENT

FOR

LIVE FIRE TRAINING FACILITIES

AND PROPS

MAINTENANCE SERVICES

At Altus AFB, OK

OPR: 97th Civil Engineer Squadron (CES) Contract Officer Representative (COR) Commercial: 580-481-7756/5675/5674

DSN: 866-7756/5675/5674

Kathleen.hendrickson.1@us.af.mil

James.ingram.13@us.af.mil

DATE: 24 June 2021

Revision 2 mailto:Kathleen.hendrickson.1@us.af.mil mailto:James.ingram.13@us.af.mil

FIRE TRAINER TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 3

1.1. References 3

1.2. Scheduling Maintenance Services 3

1.3. AFTF Gas Piping, Equipment and Accessories 3

1.4. AFTF Inspection, Testing and Maintenance Services 4

1.5. Hi-Density Polyethylene (HDFE) Liner Maintenance 4

1.6. Propane Leak Response Times 5

1.7. Water Systems 5

1.8. Controls/Control Tower Stand 6

1.9. Propane Safety 6

1.10. Semi-Annual Structural Training Facility Maintenance 6

1.11. Hi-Output Smoke Distribution System 7

1.12. Semi-Annual Structural Collapse Training Facility Maintenance 7

1.13. Semi-Annual Flashover Trainer Maintenance 7

1.14. SCBA Confined Space Maze Trainer Maintenance 8

1.15. Annual Live Fire Training Props Maintenance 8

1.16. One-Time Five Year Inspection Program 9

1.17. Unscheduled Maintenance Repair 9

1.18. Replacement Parts 10

1.19. Upgrades 10

1.20. Reports 10

2. SERVICE SUMMARY 11

2.1. Summary Table 12

2.2. Quality Assurance 13

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 13

3.1. Government Furnished Property 13

3.2. Government Furnished Services 13

4. GENERAL INFORMATION 14

4.1. Contractor Personnel 14

4.2. Contractor Qualifications 14

4.3. Security Requirements 14

4.4. Safety Requirements 15

4.5. Environmental Requirements 16

4.6. Hours of Operation 17

4.7. Contract Modifications 18

4.8. Service Contract Reporting (SCR) 18

5. APPENDICES 18

Appendix A – Fire Training Facilities, Systems and Props on Altus AFB 19 Appendix B – AFTF System Particulars 20 Appendix C – Winterization/De-Winterization Procedures 22

PERFORMANCE WORK STATEMENT (PWS)

LIVE FIRE TRAINING FACILITIES MAINTENANCE SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall furnish all personnel, supervision, supplies, materials, tools, equipment, and qualified labor necessary to perform preventive maintenance, inspection and testing of the Aircraft Fire Training Facility (AFTF) and other live fire training facilities and props at Altus AFB, Oklahoma in a manner that will ensure trainer and prop serviceability and prevent deterioration in operational effectiveness. A list of systems, live fire trainers and props are provided in Appendix A.

1.1. REFERENCES. The Contractor shall comply with manufacturer’s recommendations and procedures, for inspecting, maintaining, repairing and certifying all the live fire training facilities, props and operational systems in accordance with (IAW) the references listed below.

- Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 25 June 2013 Edition with Change 2 dated 6 February 2015

- NFPA 54, National Fuel Gas Code (2021 Edition)

- NFPA 58, Liquefied Petroleum Gas Code (2020 Edition)

- NFPA 70, National Electrical Code® (2020 Edition)

- NFPA 405, Standard for the Recurring Proficiency of Airport Fire Fighters (2020

Edition)

- NFPA 1003, Standard for Airport Fire Fighter Professional Qualifications (2019 Edition)

- NFPA 1402, Standard on Facilities for Fire Training and Associated Props (2019 Edition)

- NFPA 1403, Standard on Live Fire Training Evolutions (2018 Edition)

- Occupational Safety and Health Association (OSHA) Part 1910, Part L, Fire Protections

- Air Force Consolidated Occupational Safety Instruction, AFI 91-203

- Manufacturer’s operation, specification and technical literature

- All Federal, State and local guidelines as applicable to the work involved.

1.1.1. Copies of any Air Force Specific reference shall be provided to the Contractor upon request.

1.2. SCHEDULING MAINTENANCE SERVICES. The Contractor shall schedule two preventive semi-annual service inspections, not to exceed 230 days between services. Preventive maintenance includes inspection, testing and minor repairs ($100 or less for each trainer). De-winterizing activities and inspections shall be accomplished in the spring (approximately April).

Winterization activities and inspections shall be accomplished in the fall (approximately November). A complete service report is required for each facility and system (paragraph 1.20).

The Contractor shall be responsible to absorb up to $100 per trainer for preventive maintenance parts/items.

1.3. AFTF GAS PIPING, EQUIPMENT AND ACCESSORIES. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed handling Liquified Petroleum Gas (LPG) shall be trained in the proper handling and operating procedures which the employer shall document.

1.3.1. After major maintenance or a major problem is discovered, the owner is obligated to contact the Air Force Civil Engineer Center (AFCEC), the commissioning authority to determine what actions will be taken. AFCEC will determine if the AFTF will remain out-of-service and determine if a site visit is necessary. Examples of major problems include: Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of an LPG tank or piping. Any abnormal movement by environmental causes, such as earthquakes, landslides or floods that may impair the serviceability of a pipeline, tank, or controls. Any malfunction or operating error that causes the pressure of an LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency.

1.4. AFTF INSPECTION, TESTING AND MAINTENANCE SERVICES. The

Contractor shall maintain the AFTF by performing all preventive inspections, testing and maintenance IAW the current edition of TO 35E1-2-13-1. The inspections shall be IAW Table 1 Work Package (WP) 006 and Table 3 WP 007 of the TO. The Contractor shall provide a written summary of the conditions found during the inspection.

1.4.1. Perform non-invasive inspections of the exterior and interior of the trainer for wear, broken welds, rust, deformations and damage during preventive maintenance.

1.4.2. Inspect smoke generator, automatic purging system, system gate valves and electrical connections

1.4.3. Inspect all burners, igniters and jackets for rust, damage, leaks, corroded or damaged igniter cables and proper function. Ensure no tripping hazards around aircraft mock-up.

1.4.4. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.4.5. The Contractor shall provide a written cost estimate to repair/replace all parts/items identified as discrepancies during the inspection within five (5) duty days to the COR. The estimated labor cost to repair the AFTF, shall be a separate line on the quote. The quote shall be given to the Contract Officer Representative (COR) prior to approval of required repairs to ensure adequate funds are available on the contract and/or to request additional funding by the COR. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

Approved parts shall be purchased by the Contractor (if not available through Government stock) and reimbursed to the Contractor.

1.5. HIGH-DENSITY POLYETHYLENE (HDPE) LINER MAINTENANCE. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The Contractor shall locate any liner leaks and repair them IAW extrusion welder manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504; telephone (708) 898-1161 or (800) 323-3820).

1.5.1. The Contractor shall submit a quote to the COR for repair, to include all materials and labor hours within five (5) duty days. The Contractor shall also submit, to the COR for approval, the repair procedures, list of materials and techniques prior to the specific repair of the HDPE liner(s).

1.5.2. The Contractor shall adhere to the following general guidelines:

- Use yellow plastic warning tape buried 12-inches below the surface, which indicates underground wiring, anodes, grounding cells or reference electrodes. The Contractor shall properly replace the warning tape prior to backfilling.

- Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter.

Record repair/corrective action.

- Will not weld or replace the geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water are present.

1.6. PROPANE LEAK RESPONSE TIMES. The Contractor shall respond to propane leak service calls by providing immediate verbal assistance and physical assistance as soon as practical (as agreed to between the Government and the Contractor). Phone responses shall be billed at 2 labor hours minimum. After the leak has been stopped, the Contractor shall complete the repairs by the next workday. Liner maintenance response shall be determined by the severity of the damage. For all other repairs, the Contractor shall respond within five (5) workdays. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.6.1.. PROPANE SYSTEM. Perform the propane bulk storage safety inspection and general maintenance IAW section WP 007 00 of the TO and applicable references listed in paragraph 1.1.

1.6.1.1. Inspect and adjust regulator pressure as follows:

Burner Location Optimal Flame Height Engine Burners Fully Engulfed Internal Burners 6 to 8 feet

1.6.1.2. Inspect propane control valves and gauges. Primer and paint all areas on tank and piping where bare metal is exposed.

1.7. WATER SYSTEMS. Inspect plumbing system, including but not limited to: all valves, motors, pumps, electrical service for water system, discharge pumps and drains located in the retention pond system and trench to berm.

1.7.1. Examine all seams and non-seamed areas of HDPE liner to identify holes, blisters, effects, unsupervised raw materials and any signs of contamination by foreign matter. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.7.2. If funding is approved, repair liner leaks in accordance with extrusion welder manufacturer’s instruction (National Seal Company, 1245 Corporate Blvd, Suite 300, Aurora, IL 60504; telephone 800-323-3820). Do not weld or place geomembrane during precipitation or if excessive moister, blowing dust, high winds, or standing water is present. Ensure that warning tape is buried 12 inches below the surface prior to backfilling.

1.7.3. If the water pump needs to be replaced based on inspection results, submit a repair estimate including parts and labor to the COR for funding approval. If funding approval is given, replace the water pump during preventive maintenance visit.

1.7.4. AIR COMPRESSORS. Inspect compressor, oil, oil filter, air filter and water filter. If oil and filters are over the $100 threshold and need to be replaced based on inspection results, submit an estimate for parts and labor hours to the COR for funding approval. If funding approval is given, replace during preventive maintenance visit.

1.8. CONTROLS/CONTROL TOWER STAND. Service the controls, control tower stand and electrical system outside of the berm. Ensure all electrical panels, connections, transformers, panel lighting and junction boxes outside of the berm are safe and operational.

1.8.1. Ensure all switches move freely and work properly. All valves shall be checked for proper operation and shall seal correctly.

1.8.2. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.9. PROPANE SAFETY. Liquid propane used in the facility is potentially explosive.

Personnel shall practice proper grounding procedures IAW the National Electrical Code (NEC).

Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up procedures.

1.10. SEMI-ANNUAL STRUCTURAL TRAINING FACILITY MAINTENANCE.

Perform inspection, preventative maintenance, cleaning and operational/ functional testing of the structural fire trainer and hi-output smoke distribution system IAW the manufacturer’s operations, specifications and technical literature.

1.10.1. Perform inspection of interior and exterior of trainer for wear, rust, deformations and damage. Provide preventive maintenance and adjustments to doors, door locks, hinges, window shutters, shutter locks, gates, movable wall panels, confined space props attached to the trainer and other movable parts.

1.10.1.1. Inspect and perform preventive maintenance to all live fire burn cell areas – fire panels/liner systems, LEL sensors, high temperature thermocouples, Pyrometer and batteries, emergency features.

1.10.1.2. Inspect all interior and exterior lighting, replacing bulbs as needed.

1.10.1.3. Inspect and provide certification for 500 pound rappelling points, live fire training system (automated or manual), standpipe and FDC connections, safety railings, gates, chains and warning signage. Inspect and provide trainer operational condition certification.

1.10.1.4. If discrepancies are found, submit an itemized estimate for parts and labor within five

(5) duty days for approval by the COR. Do not start repairs without prior approval.

1.11. HI-OUTPUT SMOKE DISTRIBUTION SYSTEM. Inspect smoke distribution system, smoke generator, automatic purging system, system gate valves and electrical connections. Annotate any materials that have deteriorated due to regular use.

1.11.1. If generator parts need to be replaced based on inspection results, submit an itemized parts list and labor hours required to the COR for funding approval. If funding approval is given, replace during preventive maintenance visit. Do not start repairs without prior approval.

1.12. SEMI-ANNUAL STRUCTURAL COLLAPSE TRAINING FACILITY

MAINTENANCE. Perform inspection, preventative maintenance, cleaning and operational/ functional testing of the structural fire trainer IAW the manufacturer’s operations, specifications and technical literature.

1.12.1. Perform inspection, preventive maintenance and adjustments to collapse structure training facility and components.

1.12.2. Inspect and provide reports for live fire training system (automated or manual), warning signage and trainer operational condition.

1.12.3. Perform non-invasive inspections of the exterior and interior of the trainer for wear, rust, deformations and damage during preventive maintenance.

1.12.4. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.13. SEMI-ANNUAL FLASHOVER TRAINER MAINTENANCE. Perform inspection, preventative maintenance, cleaning and operational/ functional testing of the flashover fire trainer IAW the manufacturer’s operations, specifications and technical literature.

1.13.1. Perform inspection, preventive maintenance and adjustments to flashover training facility and burn cell areas/components.

1.13.2. Inspect and provide certification for live fire training system (automated or manual), warning signage and trainer operational condition.

1.13.3. Perform non-invasive inspections of the exterior and interior of the trainer for wear, rust, deformations and damage during preventive maintenance.

1.13.4. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.14. SCBA CONFINED SPACE MAZE TRAINER. Perform semi-annual inspection, preventative maintenance, cleaning and operational/ functional testing of the portable SBCA Confined Space Trainer IAW the manufacturer’s operations, specifications and technical literature.

1.14.1. Perform non-invasive inspections of the exterior and interior of the trainer for wear, rust, deformations and damage during preventive maintenance.

1.14.2. Inspect all interior lighting, replacing bulbs as needed.

1.14.3. Inspect smoke distribution system, smoke generator, automatic purging system, system gate valves and electrical connections

1.14.4. Inspect sound system and camera system for correct operation. Note any discrepancies on the service report.

1.14.5. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.15. ANNUAL LIVE FIRE TRAINING PROPS MAINTENANCE. Annual preventive maintenance for the live fire training props will be performed between 1 April and 30 April each year of the contract.

1.15.1. Perform inspection, preventive maintenance, cleaning and operational/functional testing of the live fire training props, which include the MC-306 cargo tank and smoke generator, the cargo trailer, vehicle and dumpster props. Perform maintenance and testing of the fire training props IAW the manufacturer’s operations, specifications and technical literature.

1.15.2. Adjustments to props and burn cell areas/components shall be done as required. The Contractor shall inspect any structural integrators, welds, plumbing fixtures, electrical connection points and all safety items.

1.15.3. If discrepancies are found, submit an itemized list of parts and labor hours to the COR not later than five (5) duty days for approval. Do not start any repairs, unless under the $100 threshold, prior to COR approval.

1.16. ONE-TIME FIVE-YEAR INSPECTION PROGRAM. The live fire training aircraft trainer, structural trainer, collapse structure trainer and flashover trainer shall be inspected by a licensed professional engineer with live fire training structure experience and expertise. This one-time service shall take place during the initial year of the contract between 1 March and 30 April. Inspection shall meet the requirements outlined in NFPA 1403, chapter 5 (Gas Fired Live Fire Training Structures) and chapter 6 (Non-Gas-Fired Live Fire Training Structures.) The inspection shall include a complete evaluation of the structural integrity of the facilities and required bolt inspection of all structures and props.

1.16.1. The Contractor shall conduct an inspection of the thermal linings, if any, IAW manufacturer guidelines. The Contractor shall inspect the thermal linings by removing a representative area of the thermal lining to allow inspection of the conditions hidden behind the lining. After inspection, the Contractor shall reinstall the thermal lining that was removed.

1.16.2. The Contractor shall visually inspect exposed areas of the foundation and slab, exterior of the structure, inspection of all thermal linings, all doors and window shutters (including hardware) and all stairs, ladders and fire escapes.

1.16.3. The Contractor shall annotate the service completed and note if any deficiencies found. A separate cost estimate of repair costs must be submitted to the COR so that funding can be made available for repairs. If repairs are required, they will be scheduled at a mutually acceptable time for an unscheduled repair visit.

1.17. UNSCHEDULED MAINTENANCE/REPAIR. The Contractor shall provide unscheduled maintenance and repair services on live fire training facilities, as requested by the COR. The Contractor shall report on-site at a mutually acceptable time for an unscheduled repair visit. The Contractor shall be paid a flat fee for the unscheduled maintenance service visit to cover travel, per diem and the first eight (8) hours of labor. Major repair parts and additional labor hours, over those included with the site visit, must be approved for funding by the COR prior to commencement of the repair. A completed unscheduled maintenance/repair report must be submitted to the COR within ten (10) duty days of repair completion.

1.17.1. If the required repair was previously identified and approved, the contractor shall begin repairs. Any changes to estimated pricing while performing repairs (including number of labor hours), must be approved for funding by the COR prior to continuing work. Upon completion of repairs, the technician shall perform operational/functional testing.

1.17.2. If deficiency has not previously been identified, the Contractor shall perform diagnostics and troubleshooting of the problem and provide a written estimate of repair parts needed, shipping/handling fees and estimated hours to troubleshoot and repair the equipment.

Prior to the start of repair work, the estimate must be approved for funding by the COR, Contract Administrator (CA) or Contracting Officer (CO). Any changes to estimated pricing while performing repairs (including number of labor hours), must be approved for funding by the COR prior to continuing work. Upon completion of repairs, the technician shall perform operational/functional testing.

1.18. REPLACEMENT PARTS. The Contractor shall furnish and use only original manufacturer or approved equal material/parts. All repairs will be done IAW manufacturer’s specification and applicable references listed in paragraph 1.1.

1.18.1. MINOR REPAIRS. The Contractor shall repair equipment at Contractor’s expense if the material cost is equal to or less than $100 per trainer per visit. Minor repairs shall be completed during annual service visit, if parts are available. These include materials that may deteriorate due to regular use.

1.18.2. MAJOR REPAIRS. If repair work exceeds $100.00 in materials per trainer, the Contractor shall provide a written itemized repair cost estimate to the COR within five (5) business days of finding the deficiency. The COR may authorize individual parts up to $10,000.00 (current micro-purchase threshold). Individual parts over $10,000.00 shall be approved by the CA or CO. Repairs shall be completed at a mutually acceptable time as an unscheduled repair visit. This visit must be coordinated with the COR and the Assistant Chief of Training. Depending on the scope of repair, the repair may be executed as a stand-alone service contract.

1.18.3. ESTIMATE. The estimate shall include, at a minimum, unscheduled service call cost (if parts must be ordered), estimated material costs, estimated freight cost and any additional labor hours required. The estimate shall be turned into the COR within five (5) duty days. The Contractor shall not proceed with ordering parts or performing the repairs without the approval for funding by the COR. At no time shall work in excess of $100 be started without funding approval. The Contractor shall only be financially reimbursed for the material, freight and labor costs if the funding approval is granted.

1.19. UPGRADES. The Contractor shall not perform any upgrades to any trainers under this contract. Trainer upgrades are considered major projects and require a separate cost estimate including the upgrade scope of work and cost of materials and labor. Itemized estimates for major projects shall be submitted to the COR and will be executed as a stand-alone service contract once funding is available.

1.20. REPORTS AND DOCUMENTATION. The Contractor shall submit written service reports for all site visits, including winterization, annual preventive maintenance/de-winterization and unscheduled maintenance. Records of each inspection shall be in sufficient detail to demonstrate the adequacy of the inspection and shall be received within 10 working days of the inspection.

1.20.1. Reports shall be organized by facilities, systems and props and include, at a minimum:

- Date of inspection

- Trainer type, systems serviced, type of equipment

- Manufacturer, applicable model number(s)

- Work performed, date of certification, repairs accomplished

- Listing of parts used

- Overall condition of the equipment

- Name(s) of technician(s) and inspector(s)

- List of recommended repairs to each facility, system or prop shall be included at the end of the report

1.20.2. Contractor shall provide written certification of all applicable live fire training facilities.

1.20.3. Contractor shall provide an itemized written estimate for each system to correct discrepancies found during preventive maintenance within five (5) duty days after completion of service. The estimate shall include, at a minimum, unscheduled service call cost, estimated material costs, estimated freight cost and any additional labor hours required. The Contractor shall not proceed with ordering parts or performing the repairs without the approval for funding by the COR. At no time shall work in excess of $100 be started without funding approval. The Contractor shall only be financially reimbursed for the material, freight and labor costs if the funding approval is granted.

1.20.4. Reports shall be submitted to the COR and Assistant Chief of Training within ten (10) duty days after completion of service.

2. SERVICE SUMMARY (SS). The Contractor service requirements are summarized into performance thresholds that relate directly to mission essential items. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the Contractor’s performance are subject to COR surveillance, and absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under contract clauses.

2.1. SUMMARY TABLE.

Performance Objective SOW Para Performance Threshold

Method of Assessment

Perform Preventive Maintenance, Inspection and Testing of Systems on AFTF trainer. Report discrepancies within 5 duty days.

1.3., 1.4., 1.5., 1.6.1., 1.6.2., 1.7.

and 1.8. all inclusive

Excellent – 0 Deficiencies. Random Sampling and Customer Complaint Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Response Times to propane leaks and liner maintenance are timely. Provide immediate verbal assistance and respond to leaks as soon as practical. Respond to liner maintenance as conditions dictate.

1.6. Inclusive Excellent – 0 Deficiencies. Customer Complaints Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies

Marginal – 3 Deficiencies

Unsatisfactory – 4 or more Deficiencies

Perform preventive maintenance and testing for Structural Training Facility and H-Output Smoke Distribution System. Report discrepancies within 5 duty days.

1.10. and 1.11.

Inclusive

Excellent – 0 Deficiencies. Random Sampling and Customer Complaint Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Perform semi-annual preventive maintenance and testing for Structural Collapse Training Facility.

Report discrepancies within 5 duty days.

1.12.

Inclusive

Excellent – 0 Deficiencies. Random Sampling and Customer Complaint Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Perform semi-annual preventive maintenance for Flashover Training facility.

Report discrepancies within 5 duty days.

1.13.

Inclusive

Excellent – 0 Deficiencies. Random Sampling and Customer Complaint Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Performance Objective SOW Para Performance Threshold

Method of Assessment

Perform semi-annual preventive maintenance for SBCA Confined Space Trainer. Report discrepancies within 5 duty days.

1.14.

Inclusive

Excellent – 0 Deficiencies. Random Sampling and Customer Complaint Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Perform annual preventive maintenance and testing for Live Fire Props. Report discrepancies within 5 duty days.

1.15.

Inclusive

Excellent – 0 Deficiencies. Random Sampling and Customer Complaint Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Perform on-time 5 year inspection on all trainers.

Report discrepancies within 5 duty days.

1.16.

Inclusive

Excellent – 0 Deficiencies. 100% Receipt of Report and Customer Complaint

Very Good – 1 Deficiency Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Submit written repair cost estimates including labor as a separate line item within 5 duty days.

1.18.3. Excellent – 0 Deficiencies. 100% Receipt of

Estimate Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

Submit written preventive maintenance, repairs and certifications within 10 duty days after preventive maintenance visit.

1.20.

Inclusive

Excellent – 0 Deficiencies. 100% Receipt of Report Very Good – 1 Deficiency

Satisfactory – 2 Deficiencies Marginal – 3 Deficiencies Unsatisfactory – 4 or more Deficiencies

2.2. QUALITY ASSURANCE. The COR and Assistant Chief of Training will assess the Contractor’s performance and adherence to standards using the SS Table. The COR shall use 100% surveillance, periodic surveillance, random sampling and/or customer complaints as dictated by the SS. If inspection reveals unacceptable performance, the COR shall notify the CA. The CA will then notify the Contractor and require re-performance of the service (referred to as “call back”). The Contractor shall be allotted time as agreed to by all parties, but no longer than 72 hours, to return to Altus AFB and accomplish corrective call back work.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GOVERNMENT FURNISHED PROPERTY. The Government will furnish, without cost to the Contractor, all reasonable amounts of electricity, propane gas and water in connection with the contract performance. The Contractor shall practice energy conservation in Government facilities.

3.2. GOVERNMENT FURNISHED SERVICES. The Government will provide police and fire protection while on Altus AFB. In the event of a medical emergency, call “911” for transportation of an injured employee by civilian ambulance to a local hospital. The

Government shall provide emergency medical treatment for life-threatening emergencies only until civilian ambulance arrives.

4. GENERAL INFORMATION.

4.1. CONTRACTOR PERSONNEL. Contract personnel shall present a neat appearance.

Contract personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.2. CONTRACTOR QUALIFICATIONS. Contractor employees shall be qualified fire trainer technicians and be qualified to inspect, repair and service fire training facilities and equipment by various manufacturers including Kidde, FFI and Fire Command. Contractor employees must have knowledge and expertise in areas supporting above and below grade infrastructure for fire training support facilities and structures. In addition, Contractor employees shall be familiar with the particular system(s) and all work shall be accomplished per manufacturer specifications and applicable standards as listed in paragraph 1.1.

4.3. SECURITY REQUIREMENTS. The Contractor shall comply with Altus AFB security measures. These regulations are available for review in the contracting office. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations”. Contract employees will be required to obtain and display identification badges.

Contractor employees will provide information to assist in the completion of the background check. This information includes, but is not limited to: full name (first, middle, last), social security number, date of birth, address, driver’s license number and state of issue, and the number of years employee has been a resident of the State of Oklahoma. This information will be protected under the procedures listed in the Privacy Act of 1974. A background check must be completed prior to unescorted access while on Altus AFB. If the national agency background check reveals a Contractor employee or prospective employee with an adverse criminal history or as a potential threat to the health, safety, operational mission of the installation, then the Government reserves the right to restrict access of that individual.

4.3.1. CONTRACTOR BADGES. The Contractor is responsible for tracking and retrieving badges from employees upon their separation, termination and/or completion of business on Altus AFB, OK. A list of current Contractor employees issued security badges must be provided/submitted to the CO. Badges from employees who are no longer employed on the contract must be retrieved and turned in to the contracting office within 30 days of the individual’s separation or termination. Employees who abuse their badge privileges by attempting base access beyond the dates, times, locations or specified work and other limitations may be subject to revocation of base access. Contractors must take necessary steps to ensure that badge use is controlled and that badges are turned in to the CO when an employee is no longer employed by the Contractor.

Failure to control or turn in badges may result in contract termination or a decision not to exercise the option periods of this contract.

4.3.2. ANTI-TERRORISM. Altus Air Force Base has an Anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. All Contractor personnel and sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented during Force Protection Condition (FPCON) changes and Random Antiterrorism Measures (RAM’s). Security Forces members may conduct spot checks and inspections of you and your sub-contractors to ensure you are in authorized areas.

4.3.2.1. Altus Air Force Base is currently in FPCON Bravo, meaning an increased and more predictable threat of terrorist activity exists. All Contractor personnel and sub-contractors are expected to report any suspicious persons, activities, packages, or items you see while conducting work on Altus Air Force Base to base Security Forces. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking many questions about the base.

4.3.2.2. In the event of an emergency, there are multiple mass warning notification systems on Altus Air Force Base (AtHoc, weather radios, telephone notification, and giant voice system).

4.3.2.3. All Contractor personnel and sub-contractors obtaining a Common Access Card (CAC) must complete Antiterrorism Level I training within 30 days of receiving your CAC, and on an annual basis thereafter. This training is conducted via Joint Knowledge Online (https://jkodirect.jten.mil), course #JS-US007. In addition, Altus Air Force Base has an Antiterrorism binder available for review at the Pass and Registration Office located at the Visitor Control Center, building #428. If there are any questions in regards to Antiterrorism, contact (580) 481-7350.

4.3.3. VEHICLES. The Contractor shall provide and maintain vehicles for transportation to meet the requirements of this contract. All Contractor vehicles used in the performance of this contract shall be readily identified as property of the company and be maintained to present a professional appearance at all times. Contractor personnel shall operate vehicles in compliance with base traffic regulations. Any violations of base traffic regulations are considered federal offenses and are adjudicated at federal court in Oklahoma City, OK. The current policy for Contractor personnel receiving a Driving Under the Influence (DUI) charge, on base, shall result in that person having their driving privileges on base revoked for a minimum of one year. See clause FAR 5352.242-9000, entitled “Contractor access to Air Force Installations”. All vehicles shall be registered, insured, and operated by a licensed operator at all times.

4.3.4. REPORTING REQUIREMENTS. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

4.4. SAFETY REQUIREMENTS. The Contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to, all applicable Occupational Safety and Health Administration (OSHA) standards.

https://jkodirect.jten.mil/

4.4.1. The Contractor shall disable any fire trainers that when used would violate fire or safety regulations or that would pose a risk to life or property. The equipment shall be locked out and the controls tagged out. The tag shall indicate the problem, corrective action required, date condition was noted, name of the mechanic/tester, and the anticipated repair date. The Contractor shall immediately notify the COR in bldg. 358, (580) 481-5674/7756 of the defective and tagged-out equipment.

4.4.2. The Contractor shall obtain required open flame, torch cutting or welding permits from the Base Fire Department, Bldg. 267, (580) 481-5574, before commencing with any welding, torch cutting or burning operations.

4.5. ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided.

Hazardous Materials (HM) are defined in 49 CFR 172.101 and 40 CFR 301-304. Absolutely no HM shall be brought onto Altus AFB until that material is authorized for use by the CE Environmental Element at (580) 481-7156. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.5.1. HAZARDOUS MATERIALS. The Contractor shall submit his request for hazardous materials to the COR in accordance with installation’s procedures. The COR shall work with the CE Environmental Element for approval of all HM brought on-site by the Contractor prior to use. Herbicides will also be approved by the base Entomology Shop. The Contractor shall request approval by submitting a list of chemicals with attached Safety Data Sheet (SDS) and other supporting documentation for each HM prior to their use to the COR. The Environmental Element has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the Environmental Branch does not approve a hazardous material for use, they may provide the Contractor a list of suitable substitutes. However, the Contractor shall retain responsibility for finding an acceptable substitute, which must be approved for use on Altus AFB.

4.5.2. HAZARDOUS MATERIALS INVENTORY. The Contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The Contractor shall maintain a complete copy of all approved SDS(s) and AF Form 3952, Chemical Hazardous Material Request Authorization.

4.5.3. HAZARDOUS MATERIALS MANAGEMENT. The Contractor shall remove all hazardous materials by the end of each workday, unless permission is granted by CE Environmental Element. If permission is granted, hazardous materials shall be stored in locked cabinets in the storage yard of building 501. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base. Contractor is responsible for proper storage, labeling and security of each cabinet.

4.5.4. INSPECTION. The Contractor is subject to inspection by DoD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.5.5. NOTIFICATION OF ENVIRONMENTAL SPILLS. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event that the Contractor spills or releases any hazardous substances or hazardous waste into the environment, the Contractor shall immediately report the incident to the Fire Department, the COR and the CA. The Contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substances into the environment.

4.5.6. NOTIFICATION OF ENVIRONMENTAL SPILLS. If the Contractor spills or releases any hazardous substance into the environment, the Contractor shall immediately report the incident to the QA, base fire department, and base civil engineering. The Contractor shall be liable for containment and environmental clean-up of the spill or release of such substance.

4.5.7. CONTRACTOR ENVIRONMENTAL AWARENESS TRAINING. The Contractor shall ensure all employees that work on Altus AFB complete the Altus AFB Environmental Management System (EMS) Awareness training IAW AFI 32-7001, paragraph 5.6, Environmental Management. The EMS Contractor Awareness training can be accessed at http://www.altus.af.mil/About-Us/Environmental-Information/. This is a one-time requirement for all current and new Contractor/contract employees working on Altus AFB.

4.5.8. CLEAN-UP. The Contractor shall keep the work area orderly and in a hazard free condition while job site is left unoccupied during breaks, etc. The Contractor shall be responsible for clean-up of the job site on a daily basis including removal of all waste from site areas. All debris and waste shall be properly disposed of at an off base licensed landfill.

4.6. HOURS OF OPERATION. The Contractor shall perform services during normal duty hours which are 0730 to1700, Mondays through Fridays, excluding federal holidays. The Contractor must request/coordinate to work weekends or holidays through the COR.

4.6.1. RECOGNIZED HOLIDAYS. The Contractor is not required to provide service on federal holidays, except in emergency situations. The holidays are:

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service http://www.altus.af.mil/About-Us/Environmental-Information/ day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6.2. BASE CLOSURES. Work scheduled but not accomplished because of base closure due to weather, exercises or actual alert will be accomplished as soon as possible after reopening the base.

4.6.3. PERFORMANCE OF SERVICE DURING A CRISIS OR HEIGHTENED SECURITY. Services at Altus AFB are not considered mission essential and service will continue in the event of a crisis or heightened security caused by a national emergency, natural disaster or other cause, as necessary, in support of the Air Force mission. Contractor employees with approved background checks will be allowed access to the base for performance of work, except during “Charlie” conditions. If the “Charlie” condition exists for an extended duration, some services may be required. The CO may direct that services continue on a case-by-case basis.

4.7. CONTRACT MODIFICATIONS. Periodically, during the contract performance period, the Government may have equipment decommissioned from use or new equipment installed. If this occurs, a modification to the contract shall be initiated to incorporate changes to requirements, if warranted. . If the trainer is purchased, the CO or CA shall contact the Contractor to negotiate addition to the contract.

4.8. SERVICE CONTRACT REPORTING (SCR). The Contractor shall report all Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via the www.Sam.gov website.

Reporting will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

Additional information can be found at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5. APPENDICES.

A. Fire Training Facilities, Systems and Props on Altus AFB B. System Particulars C. Winterization/De-Winterization Procedures http://www.sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr

APPENDIX A

Fire Training Facilities, Systems and Props on Altus AFB

Facility/System Manufacturer/ Installed By Facility Number

Remarks

Aircraft Mock-Up and Burn Pit Area

Unknown 431

- Water System Unknown

- Air Compressor Unknown

- Water Storage

Reservoir Unknown 853

Controls and Control Tower Unknown 897 Propane (LP) Storage System

Trinity Industries Inc. 852 S/N 123333

Structural Trainer and Hi- Output Smoke Distribution System

Fire Facilities Inc. 434

Structural Collapse Trainer WRG Fire Training Simulation Systems

Flashover Trainer WRG Fire Training Simulation Systems

Equipment

SCBA Confined Space Trainer

WRG Fire Training Simulation Systems

Equipment

Tanker Trailer Model MC-306 Equipment Cargo Trailer Unknown Equipment Vehicle Prop Kiddie Model O-100 Equipment Dumpster Prop Kiddie Equipment

APPENDIX B

Aircraft Fire Training Facility System Particulars

1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and a water conservation pond.

2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two ignitors.

The wiring to the engine ignitors is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a three-dimensional flowing fuel type fire. Wheel well/brake and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, ignitors and burners are installed to simulate flight deck, passenger compartment, and baggage/cargo hold fires. There is also a standalone aircraft debris fire located away from the main fuselage of the aircraft. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during training. Cutout panels are located on the left and right aft sides of the fuselage. These 36-inch x 84-inch replaceable panels are constructed of .031-inch-thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ship.

3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick HDPE liner. The liner is sandwiched between 6-inch-thick layers of sand and then covered by a layer of geotextile fabric and then an 18-inch layer of compacted aggregate crushed stone.

4. There are eight ignitors and burners installed in the burn area to simulate seven exterior ground fires which includes the debris fire and one running fuel fire with pool fire on the outboard engine. The ground fires are located on the left and right sides of the forward fuselage, between the right-wing engines, under the left-wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond.

5. Located on the control stand are the valves, solenoids, and switches used to control the propane flow and ignitors during training events. Turning off the master/emergency switch located on the control stand will turn off power to all ignitors and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench.

6. The liquid propane system supplies fuel for training…