Solicitation # HQ003426QE268 Attachment 2

INSTRUCTIONS TO QUOTERS

1.0 SOLICITATION RESPONSE REQUIREMENTS

1.1 Quote Submittal Instructions: Department of War/Washington Headquarters Services (DoW/WHS) is releasing this solicitation electronically only. This electronic version of the Request for Quote (RFQ) is the official version for this acquisition. No hard copy of this solicitation will be issued. Quotes shall be submitted via email to Jeanelle Joseph (CO) at jeanelle.joseph.civ@mail.mil and Jacob R. Lindell (CS) at jacob.r.lindell.civ@mail.mil no later than the date and time specified in the SF1449 Block 8.

The subject line for submission should be “RFQ HQ003426QE268 Norbit Exhibit Applications Support Services.” It is the responsibility of the Quoter to confirm and verify receipt of their quote by the Government. Any quote received after the date and time specified for receipt may be rejected and not considered for award. The Government anticipates awarding a contract to the quoter that submits the Lowest Price Technically Acceptable quote.

Information requested within this RFQ shall be furnished in writing, shall be prepared under the instructions provided, and shall conform to all aspects of this RFQ and its attachments. To aid in evaluation, submitted responses shall be clearly and concisely written, as well as neat, indexed and logically assembled. Each Quoter must submit a response to the solicitation consisting of the items described below. Quotes that fail to meet these requirements may be determined technically unacceptable and excluded from evaluation.

The Government will not pay any expenses incurred by any Quoter for the preparation and submission of a quote in response to this RFQ. Quoters are cautioned to ensure that their quotes are complete, address all requirements, reflect the evaluation factors and are submitted on the most favorable terms to reflect their best response.

This procurement is being conducted under FAR 12.

L.1 General Instructions

This is a competitive Request for Quotation (RFQ). This requirement is Brand Name Only restricted to Norbit US, LTD and it’s resellers in accordance with the attached RFO 6.103-1(d), Only one responsible source and no other supplies or services will satisfy agency requirements” the use of brand-name descriptions, or specification of attributes peculiar to one manufacturer, prevents full and open competition, justification. "Or Equal" products will not be considered.

By submitting a quotation in response to this RFQ, the quoter formally affirms and represents that all items quoted are genuine, authorized, and fully supported Norbit products sourced through authorized channels. The quoter explicitly represents that no counterfeit, grey-market, or unauthorized channel items are being proposed.

L.2 Quote Format and Submission Requirements

Quotes must consist of two (2) separate volumes or sections:

mailto:jeanelle.joseph.civ@mail.mil mailto:jacob.r.lindell.civ@mail.mil

Volume I -- Technical Acceptability:

Proof of Authorized Reseller Status: Quoters are instructed to submit an authorized Norbit partner or reseller letter with their quote. However, the Government reserves the right to conduct independent research, to include querying manufacturer databases, contacting Norbit directly, or utilizing internal agency market intelligence, to verify a Quoter's authorized reseller status. The Government may, at its sole discretion, utilize this independent research to satisfy the verification requirement in lieu of an explicit reseller letter. Quoters who cannot be verified as authorized resellers by either method will be determined Technically Unacceptable and excluded from award consideration.

Volume II -- Price:

• Pricing must be Firm-Fixed-Price (FFP) and inclusive of all applicable shipping fees.

• Unit price and extended total price must be calculated based on the stated quantity of items.

2.0 EVALUATION FACTORS

M.1 Basis for Award

Award will be given to the responsible quoter whose quote represents the Lowest Price Technically Acceptable (LPTA) to the Government. In accordance with FAR Part 12 procedures, award will be made without discussion; however, the Government reserves the right to conduct clarifications if determined to be in its best interest.

The Government intends to evaluate quotes and make award based upon initial submissions.

M.2 Evaluation Factors

Quotes will be evaluated using a sequential evaluation methodology:

Ranking by Price: All quotes received will be ranked in order of lowest to highest Total Evaluated Price.

Sequential Technical Evaluation: The Government will evaluate the lowest-priced quote first for technical acceptability under Factor 2.

Award Determination: If the lowest-priced quote is determined to be Technically Acceptable, evaluation will cease, and that Quoter will be selected for award without further evaluation of the remaining quotes. If the lowest-priced quote is determined to be Technically Unacceptable, the Government will evaluate the next lowest-priced quote for technical acceptability. This process will continue until a quote is found to be Technically Acceptable or all quotes have been evaluated.

Quotes will be evaluated on the basis of two (2) evaluation factors:

Factor 1: Price

Factor 2: Technical Acceptability

M.2.2 Factor 1 -- Price

Price evaluation will be based on the Total Evaluated Price (TEP).

The Total Evaluated Price will be calculated by multiplying the proposed unit price per item by the required quantity specified in the SOW. Quotes must include all associated costs. Mathematical errors, incomplete pricing, or failure to account for required fees may render the quote ineligible for award.

M.2.3 Factor 2 -- Technical Acceptability

Technical Acceptability will be evaluated on a Acceptable/Unacceptable basis. To receive an overall rating of "Acceptable," the quote must be rated "Acceptable" against each of the following minimum standards:

Evaluation Criteria Standard of Acceptability Brand Name compliance and verification The quote must propose genuine Norbit systems and parts. The Government will verify the provided Part Numbers (P/Ns) and product descriptions to ensure complete alignment with the SOW

Reseller Authorization & Verification Quoters are instructed to submit an authorized Norbit partner or reseller letter with their quote. However, the Government reserves the right to conduct independent research, including querying manufacturer databases, contacting Norbi directly, or utilizing internal agency market intelligence, to verify an Quoter's authorized reseller status. The Government may, at its sole discretion, utilize this independent research to satisfy the verification requirement in lieu of an explicit reseller letter. Quoter who cannot be verified as authorized resellers by either method will be determined Technically Unacceptable.

Delivery Schedule The Quoter must affirm full compliance with the required delivery timeline specified in the solicitation

A rating of "Unacceptable" in any single criteria will result in an overall Factor 2 rating of Unacceptable. A quote evaluated as "Unacceptable" will not be eligible for award, and the Government will proceed to evaluate the next lowest-priced quote.