Attachment 2 Instructions to offerors and eval.docx

FA480925Q0106

Attachment 2

1. GENERAL INFORMATION

(a) This requirement will result in the award of one (1) Firm Fixed Price contract.

(b) OFFERORS WILL NOT BE COMPENSATED FOR SUBMITTING A QUOTATION.

2. PROPOSAL SUBMISSION

(a) Offerors are cautioned to completely read this entire solicitation and submit sufficient, correct, and accurate information in the specified format.

(b) All proposals shall be received by the 4th Contracting Squadron NOT LATER THAN 8 September 2025 at 9:00AM EDT. It is the responsibility of the offeror to ensure on-time delivery of packages. Late and/or incomplete proposal packages shall be determined as nonresponsive (i.e., unacceptable and/or ineligible) and shall be rejected without exception.

3. INSTRUCTIONS TO OFFERORS

The Offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers. Offerors may specify a longer acceptance period.

Proposal Preparation Instructions.

a) To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements in addition to those identified as evaluation factors or subfactors. Failure to meet solicitation requirements may result in the proposal being ineligible for the award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide rationale for the exception with the proposal.

b) The response shall consist of three parts:

(i) Part I - Pricing

(ii) Part II - Technical Capability

(iii) Part III – Past Performance

PART I- PRICING

a) Insert proposed unit prices and total prices on attachment 6. All submitted line items will be added together to determine the offerors’ total evaluated price.

b) Extreme care should be exercised to ensure that no price data of any kind are included in any other part of the proposal. Only the pricing information contained in Part I shall be considered for the award.

PART II- TECHNICAL CAPABILITY

(A) The technical Volume should be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical criteria as defined in the Evaluation Instructions. Proposals shall not simply rephrase or restate the requirement or contain general statements such as "Standard procedures will be employed". Proposals shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior information presented in the offer.

The technical proposal is comprised of the subfactors below.

Subfactor 1 – Building details. Provide manufacturer specifications/equipment data sheets/conceptual layouts and information that provide enough detail documenting the modular restroom will meet or exceed the specifications. Supplied specifications sheets and information shall include:

· Conceptual drawing showing equipment and overall dimensions.

· Structure specification

· Plumbing specifications

· HVAC specifications

· Electrical Specifications

· ABAAS standards.

Subfactor 2 – Schedule. Offerors shall provide a basic schedule detailing the timeframe for production, delivery and installation and specify number of calendar days required for project completion.

PART III - PRESENT/PAST PERFORMANCE - The past performance assessment will assess the offeror's ability to successfully accomplish the proposed effort based on the offeror's demonstrated present and past work record.

Submit information on no more than five (5) recent and relevant contracts the offeror considers most relevant in demonstrating the ability to perform the proposed effort "Recent" is defined as ongoing contracts or those completed within three (3) years of the date of issuance of the solicitation.

4. EVALUATION OF OFFERS

This request for quote will result in the selection of a Contractor that provides the Best Value to the Government. Proposals will be evaluated utilizing three criteria: Price, Technical Acceptability, and Past Performance.

After an initial review to ensure compliance with the solicitation, the Government will evaluate pricing, technical acceptability, and past performance. The Government will award one contract to the responsible offeror whose proposal conforms to all required terms and conditions, includes all required representations and certifications, meets all requirements set forth in the RFQ, and provides the best value to the Government based on the evaluation of the criteria above.

The Government reserves the right to award to an offeror with a higher priced proposal when technical or past performance factors contribute to a determination of best value.

Proposal Evaluation. The evaluation process will be accomplished as follows:

General

· Proposals will be evaluated as follows:

· A compliance review of all submitted proposals will be conducted to ensure compliance with the solicitation submission requirements.

· Evaluate pricing

· Evaluate technical.

· Evaluate past performance.

· Make a best value determination.

Volume I Price

(i) Completed RFQ shall consist of a completed Attachment 3 Price Schedule (or offeror equivalent). Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for the award.

Volume II Technical-

The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement and includes consideration of the significant strengths, uncertainties, and deficiencies found in the proposal. They focus on the strengths and deficiencies of the offeror's proposal. The Technical proposal will be evaluated and assigned a rating as described below:

Color Rating Description

of the requirements, contains multiple strengths and/or at least one significant strength.

the requirements and contains at least one strength or significant strength.

the requirements.

Technical Factors

Subfactor 1 – Building Details.

Description: This subfactor evaluates the offerors proposed solution for providing a facility in accordance with the characteristics. Provide manufacturer specifications/equipment data sheets/conceptual layouts and information that provide enough detail documenting the modular restroom will meet or exceed the specifications. Supplied specifications sheets and information shall include:

· Conceptual drawing showing bathroom, shower and laundry room layouts with dimensions.

· Provide details demonstrating compliance with structure specifications to include proof of design wind speed and offerors proposed solution for washable/wipeable walls and waterproof flooring IAW Attachment 4.

· Provide details demonstrating compliance with plumbing specifications, specifically details concerning the water heater and expansion tank and demonstrate ADA requirements of at least one-bathroom IAW Attachment 4.

· Provide details demonstrating compliance with HVAC specifications specifically provide HAVC unit size and ventilation fan specifications IAW Attachment 4.

· Provide details demonstrating compliance with electrical specifications are met specifically electrical panel sizing and LED lighting specification sheets IAW Attachment 4.

· Demonstrate compliance with ABAAS standards.

Measure of Merit: Offeror provided information will be evaluated against the requirements above. A Color/Adjectival rating will be assigned to the entire technical proposal.

Subfactor 2 – Schedule This subfactor evaluates the contractors’ proposed schedule. Offerors shall provide the basic schedule detailing the timeframe for production, delivery and installation with specific number of calendar days required for project completion.

Measure of Merit: Offeror proposals will be reviewed to ensure all schedule events are included. A Color/Adjectival rating will be assigned as detailed above.

Volume III Past Performance The past performance assessment will assess the offerors’ ability to successfully accomplish the proposed effort based on the offeror's demonstrated present and past work record.

The Government will perform an independent determination of relevancy of the data provided or obtained.

A relevancy determination will be made for each of the submitted contracts which meet the recencey definition. A more relevant past performance record may receive a higher confidence rating and be considered more favorably than a less relevant record. The Government is not bound by the offeror's opinion of relevancy. The following relevancy criteria apply and will be assigned to each effort identified in an offeror's Volume II of its proposal:

(i) VERY RELEVANT: Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

(ii) RELEVANT: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

(iii) SOMEWHAT RELEVANT: Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

(iv) NOT RELEVANT: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Recency is defined as active or completed efforts performed within the past three (3) years from the issuance date of this solicitation: For purposes of this evaluation, the Government will evaluate the offeror's demonstrated record of contract compliance. The recency and relevancy of the information, the source of the information, context of the data and general trends in the Contractor's performance will be considered.

Past performance will be evaluated as a measure of the offeror’s ability to successfully perform. The Government will assign a rating as defined below.

PAST PERFORMANCE RATINGS

Adjectival Rating Description

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror's performance record is so that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Present/Past Performance information may be obtained from the Government's Federal Awardee Performance and Integrity Information System (FAPIIS), Supplier Risk Performance System (SPRS) and the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to use performance information from other federal sources or commercial sources.

Offerors shall be given an opportunity to address adverse past performance information if the Offeror, joint venture member has not had a previous opportunity to respond to the information. Recent contracts will be examined to ensure that corrective measures have been implemented. The past performance evaluation assessment will consider issues including but not limited to the number and severity of the problems, the appropriateness and/or effectiveness of any corrective actions taken (not just planned or promised), and the overall work record. Prompt corrective action in isolated instances may not outweigh overall negative trends.