Attachment 2 Hawaii_Cardboard-Recycling_SOW.pdf

ATTACHMENT 2

Statement of Work (SOW) Hawaii Cardboard Recycling Services

Kaneohe Bay Commissary Hickam AFB Commissary Pearl Harbor Commissary

Schofield Barracks Commissary

Prepared for: Department of Defense (DoD) Defense Commissary Agency (DeCA)

1. Scope

1.1 Requirement Scope. DeCA requires comprehensive recycling services including collection and processing of recyclable waste, for the following federal facilities in Hawaii:

Kaneohe Bay, Hickam AFB, Pearl Harbor, and Schofield Barracks. Recyclable waste for the purpose of this requirement is limited to: old corrugated cardboard (OCC); plastic packaging used to secure cases and pallets during shipping; plastic bags intended for transport or protection of items, and other recyclable waste products generated in the course of day-to-day grocery resale operations.

1.2 Background. The Defense Commissary Agency (DeCA), an executive agency of the Department of Defense (DOD), provides a vital non-pay benefit to military personnel, retirees, and their families by offering groceries and household goods at significantly reduced prices, supporting readiness, resilience, and retention within the military community. As a grocery resale operation, DeCA generates a significant amount of waste that through a recycling program can be diverted from landfills reducing the environmental impact and contributing to a more sustainable future.

1.3 The Contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to collect, transport, and recycle OCC and other designated recyclable waste generated at the Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary. The Contractor shall perform services in accordance with this Statement of Work (SOW), all applicable federal, state, and local laws, and Department of Defense (DoD) sustainability and environmental directives.

1.4 Non-personal services. The resulting contract will be a non-personal services contract.

Under such a contract, the personnel providing services are not subject, either by the contract terms or by its administration, to the supervision and control typical of Government-employee relationship.

2. Applicable Documents

2.1 General. The contractor shall adhere to Federal, State, local, and multi-jurisdictional laws applicable to services provided to DeCA. Compliance shall be the responsibility of the contractor. DeCA shall not be responsible for compliance after collection.

3. Requirements

3.1 General Requirements

3.1.1 Contract Point of Contact. The contractor shall provide in writing a primary and alternate point of contact responsible for overall contract administration that has authority to obligate the contractor. The name, title and contact information shall be provided at contract award to the Contracting Officer and updated within three business days when a change occurs.

3.1.2 Commissary Point of Contact. The contractor shall provide in writing a primary and alternate point of contact responsible for commissary specific contract administration that has the authority to resolve issues that arise through the course of providing services (e.g., missed pickup, safety hazard, misloading of trailer). The name, title and contact information shall be provided at contract award to the Commissary Officer and updated within three business days when a change occurs.

3.1.3 Installation Access. The Contractor shall ensure compliance with installation access procedures in a timely manner to support contractor performance. Failure to obtain access, resulting in denied entry, will be considered unsatisfactory performance as it directly impacts the mission to provide essential subsistence.

3.1.3.1 Contractor personnel may be subject to background security checks and clearances in order to obtain necessary credentials for installation access.

3.1.3.2 Vehicles are subject to inspection prior to installation access. Random checks are performed at installation access points. Force Protection Conditions may warrant increased vehicle inspections. Denying vehicle inspection will result in denied installation access.

3.1.4 Commissary Access. The Contractor shall ensure personnel performing services under this contract are trained and follow procedures for commissary access to include signing in upon arrival and signing out upon departure.

3.1.5 Employee Identification. Contractor personnel shall identify themselves by introducing themselves and displaying distinguishing badges or other visible identification when meeting with Government personnel. Contractor personnel must be recognizable as such while on the installation. Identifying nametags, badges, or uniform name patches with company name shall be worn by all employees in a conspicuous place on exterior clothing.

3.1.6 Hazardous Waste. The Contractor shall be responsible for complying with local, state, and federal regulations concerning use, removal, transportation, handling, and disposal of hazardous waste items resulting from the performance of this contract. The Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The Contractor shall not dispose of hazardous waste on the installation. The Contractor shall ensure that all hazardous waste is disposed of off the installation at an authorized facility.

3.1.7 Authorizations. The Contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits, licenses, registrations, and other authorizations required to comply with local, state, and federal regulations.

3.1.8 Recycling Facilities. The contractor shall use only licensed facilities for recyclable waste collected from commissaries.

3.2. Schedule

3.2.1 Weekly coordination. The Contractor shall pick up recycling on a weekly basis. The Contractor shall coordinate with the Commissary Officer or their designee to establish a designated weekday and general time frame for pick-up. The specified time does not need to be exact but should fall within a clearly defined period centered around an agreed-upon timeframe. The commissary’s holiday schedule (e.g., Thanksgiving, Christmas, New Year’s Day) shall be considered when establishing the delivery and pick-up schedule.

3.2.2 Alternate Day. If delivery or pick-up cannot occur on the designated day, the pick-up shall be made on the next operating day.

3.2.3 Pre-planning coordination. The Contractor shall coordinate with the Commissary Officer or their designee known changes at least two weeks prior.

3.2.4 Unplanned coordination. Unplanned service interruptions must be promptly reported to the Commissary Officer or their designee as soon as they are discovered. The Contractor shall coordinate with the Commissary or their designee a satisfactory corrective action plan to restore services.

3.2.5 Frequency

The actual frequency of pick-up at the store location shall be coordinated directly with the designated commissary but shall occur no less often than every week for Hickam and Kaneohe Bay and twice a week for Schofield Barracks and Pearl Harbor, unless an alternate frequency, such as live loaded full truck load quantities, is agreed to by the DeCA Contracting Officer and the contractor.

3.3 Equipment & Containers

- Contractor shall provide roll-off containers or balers as needed to handle volume.

- Containers shall be weather-resistant and maintained in good repair.

- All containers must have lids or covers to prevent contamination and water intrusion.

3.4 Service Ticket

At the time of pick-up at the store, the Contractor will provide a prepared shipment receipt showing the date of each pick-up, number of bales and type of material. The service described on the ticket shall be validated by a signature of a designated store point-of-contact.

4. Government-Furnished Property & Services

The Government will provide:

- Access to commissary premises during normal operating hours

- Access to designated cardboard collection areas

- Coordination with commissary staff for container placement

The Government will not provide labor, equipment, or transportation for cardboard recycling under this contract.

5. Performance Requirements | Performance Objective | Performance Standard | Method of Surveillance |

| Timely collection of cardboard | 100% of scheduled pickups completed | COR observation, service log review |

| Proper recycling of materials | 100% of cardboard processed at recycling facility | Review of weight tickets and certificates |

| Cleanliness of containers and collection areas | No accumulation of waste or litter | COR inspection |

6. Deliverables

- Monthly Recycling Report (weights, dates, facilities used)

- Annual Summary Report of total cardboard recycled waste

- Incident Reports for any missed pickups or equipment malfunctions

7. Quality Assurance The Government will monitor contractor performance through scheduled and unscheduled inspections, review of reports, and feedback from commissary staff. Deficiencies shall be corrected within 24 hours of notification.

8. Safety & Environmental Compliance The Contractor shall comply with all OSHA standards, DoD safety regulations, and Hawaii environmental regulations. All personnel must receive installation safety orientation and comply with base access requirements.

9. Security Requirements Contractor personnel shall comply with all DoD security procedures for installation access.

This includes background checks, vehicle registration, and display of identification badges as required.

10. Period of Performance Base Period: 12 months from date of award

Option Periods: Four (4) one-year option periods

11. Hours of Operation Services shall be performed during commissary operating hours or as approved by the COR.

12. Invoicing Invoices shall be submitted monthly in Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006. Invoices shall include contract number, service dates, and corresponding weight tickets.

13. Contract Type This contract will be Firm-Fixed Price (FFP) per month with a defined service schedule.