Attachment 2 GMFL SO Property Maintenance SOW.pdf

US Department of Agriculture (USDA)

Green Mountain & Finger Lakes National Forests

Supervisor’s Office

Winter and Summer Property Maintenance

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Period of Performance

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Notice to Contractors

Project Green Mountain and Finger Lakes National Forests Supervisor’s Office (GMFL SO) Property Maintenance, located in Rutland County at 4387 U.S. Route 4 Mendon, Vermont 05701.

General Information

1.0 Scope of Work

This acquisition is needed to ensure paved areas, walkways and landscaping are safe for vehicle or pedestrian traffic intended at the Mendon Supervisors Office continuously throughout the year in support of USDA and Green Mountain & Finger Lakes National Forests.

Winter maintenance includes maintaining driveways, sidewalks, parking lots and points of egress to facilities at the GMFL SO by removing snow and ice accumulation to provide safe access to facilities by providing a quality standard of maintaining safe administrative site access during and after weather events over the course of year.

Summer landscaping maintenance includes maintaining existing landscape grass, herbaceous material, and mulched areas. All services shall be performed to ensure a uniform appearance throughout the site to prevent an un-kempt appearance.

2.0 Period of Performance

The period of performance of this contract consists of a base year and three option years, beginning on June 1, 2023.

Contractor Requirements

3.0 Technical Requirements / Tasks

The contractor shall provide all equipment and personnel necessary to accomplish the tasks and deliverables described in this Statement of Work.

Winter maintenance includes snow removal of all driveways, parking areas, and sidewalks to facility points of egress including entryways, emergency exits, and garage bay doors, drainage structures and surrounding areas are free of snow and ice of 3-inch accumulations by using machinery and hand tools of the contractor’s choice.

The contractor shall spread anti-skid materials to surfaces of driveways, parking areas, and sidewalks as needed. The contractor will ensure plowed snow accumulations more than 5 yards shall be removed as needed. The contractor shall not pile snow in front of trailers, vehicles, drainage structures, in-take valves or other parked equipment in a manner that would hinder access to the equipment or prevent drainage and air flow. All facility points of egress including sidewalks, stairs, entryways, emergency exits and garage bay doors shall be cleared of snow at accumulation of 3 inches throughout weather events, or prior to 0700 EST if weather event occurs overnight and will be on-call as needed. The contractor shall accomplish winter maintenance if there are sequential snow or ice events that accumulate greater than 3 inches in total.

Contractor shall mark existing structures and obstructions for protection from damage prior to snow removal operations.

Summer landscaping requires maintaining the existing landscape grass, herbaceous material growth, and mulched beds. This includes cleanup of gravel, sod and trimmings using power equipment, rakes, blowers and/or shovels. Points of access require sidewalks and pavement to be free of trimmings and debris. HVAC intake systems require clean up from trimmings and debris. Grassed areas are to be mowed to either the building, pavement, sidewalk, tree line, drainage ditch, or fence line and maintained to three or six inches in height, as shown on the Summer Maintenance Site Plans. Twice a growing season the drainage basins and ponds shall be cleared of overgrowth to a maximum height of six inches, as shown on the Summer

Maintenance Site Plans. Grass/herbaceous growth around signs, posts, trash receptacles, barriers, outbuildings, and landscape features shall be trimmed back at three feet from travel surfaces both vehicle and foot traffic. Mulched beds shall be weeded and fresh mulch shall be added once a year, color to match existing.

The contractor shall provide all equipment and personnel to maintain open areas and existing landscaping to prevent an un-kempt appearance. Existing structures/landscaping shall be protected from damage due to any of the tasks listed above.

If damage to existing infrastructure does occur during Summer or Winter Maintenance, then the contractor shall be responsible for all costs associated with restoring it to the existing condition.

4.0 Government Furnished

The contractor shall coordinate with the COR for site access. The site access is controlled by a gate with a keypad.

5.0 Deliverables / Schedule

Item No. Deliverable Objective Due 0001 Winter Maintenance Plowing of pavement, snow clearing of sidewalks/walkways and stairs Snow and Ice events - All pavement, facility points of egress including sidewalks, stairs, entryways, emergency exits and garage bay doors shall be cleared of snow at accumulation of 3 inches throughout weather events, or prior to 0700 EST if weather event occurs overnight. Also, the contractor shall accomplish winter maintenance if there are sequential snow or ice events that accumulate greater than 3 inches in total.

0002 Winter Maintenance Spread de-icing/anti-slip material De-icing and/or anti-slip material spread as needed for pavement and sidewalks

0003 Winter Maintenance Snow pile removal Snow piles more than 5 yards removed from site

0004 Winter Maintenance On-call snow removal Clearing from snow fallen from the roof

0005 Summer Maintenance Mowing, trimming, and leaf blowing Grassed areas are to be mowed to either the building, pavement, sidewalk, tree line, drainage ditch, or fence line and maintained to three inches in height, as shown on the Site Plan.

Grass/herbaceous growth around signs, posts, trash receptacles, barriers, outbuildings, and landscape features shall be trimmed back as shown on the Site Plans.

0006 Summer Maintenance Landscaping Twice a growing season drainage basins/pond vegetation shall be cleared of overgrowth vegetation. Existing mulch beds shall be maintained once a year (in May or June). Trees and shrubs to be pruned once a year.

6.0 Travel

The contractor is responsible for transportation of all contractor owned equipment and contractor employees to and from the site.

7.0 Notice to Contractors

The project site has variable elevations, landscaping, and features. It is highly recommended to make a site visit prior to bidding. All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.