ATTACHMENT 2- DRAFT_SOW.docx

STATEMENT OF WORK

FOR

AIR FORCE MARATHON FEATHER BANNERS AND TRUSSES

28 MAY 2026

OBJECTIVE:

Contractor shall provide the feather banners and trusses for the United States Air Force Marathon held the third weekend of September, as well as other events produced by the USAF Marathon staff through the year. Contractor shall also provide installation/tear down services.

1.0 GENERAL

1.1 The contractor shall perform the following services for the events:

1.2 Museum Mile: (12-13 June 2026; 11-12 June 2027; 9-10 June 2028; 8-9 June 2029; 7-8 June 2030)

1.3 Air Force Marathon: (17-19 Sep 2026; 16-18 Sep 2027; 14-16 Sep 2028; 13-15 Sep 2029; 19-21 Sep 2030)

1.4 Space Force T-Minus 10-Miler-Cape Canaveral, FL (10-12 Dec 2026; 9-11 Dec 2027; 7-9 Dec 2028; 13-15 Dec 2029; 12-14 Dec 2030)

a. Setting up of all the banners/flags/trusses/bell listed below

b. Monitoring the banners/flags/trusses through the event to ensure they are standing.

c. Pick up and removal of all banners/flags/trusses/bell which must be completed immediately following the event.

1.2 The contractor shall provide all rental items below for the event date. Contractor will be notified up to 90 days prior to the event. An estimated quantities list is below for each banner.

a. Message feather banners to be placed in strategic locations, determined by the Air Force Marathon Staff and will be communicated no later than 90 days before the event. Dimensions and all possible needs are listed on the attachment.

· Red Feather Banners: #1-10

· Blue Feather Banners: #1-26

· Orange Feather Banners: #1-15

· Green Feather Banners: #1-10

· Grey Feather Banners: #1-12

· Pink Feather Banners:#1-12

· Purple Feather Banners: #1-12

· Yellow Feather Banners: #1-24x2

b. Patriotic banners to be placed along the 1900 feet leading to the finish line chute on concrete. Dimensions are listed on the attachment.

· Patriotic (red, white and blue stars and stripes, no words) to be spaced every 50 feet on north side of roadway and finish line chute. All banners are to be of the same design to provide uniformity and decoration.

c. International Flags on 15’ poles of the event’s choice and designation. Dimensions are listed on the attachment. Countries which must be part of the possibilities are listed on the attachment. Location: Gate 15A

d. United States State flags on 15’ poles to be placed in strategic locations at the event. Dimensions are listed on the attachment. All 50 states must be available and placed in correct state order near Gate 15A.

e. Armed Forces flags on 15’ poles to be placed in strategic locations at the event. Dimensions are listed on the attachment. All Armed Forces (Air Force, Army, Coast Guard, Marines, Space Force) must be available. These are to be placed between the parking area and the start line. All banners are to be the same design to provide uniformity and decoration.

f. Feather banners to support communications throughout the start and finish area located at the National Museum of the United States Air Force (MM; AFM) and designed start/finish areas on Cape Canaveral SFS. The communication banners shall read as follows:

· Volunteer

· Info Banner

· Gear Check

· Massage

· Restroom

· Shuttle

· Parking

· Medical

· First Aid

· Exit

· Pace Team

g. Multicolored, alert level L-Poles

1. Alert level signs needs to be interchangeable, and colored, (using road racing event alert system) clearly to communicate to the runners the alert level race is being conducted in

2. Signage to be approximately 28” x 60” in size

3. Mounted on L-Poles standing at least 8’ tall with a medal stand and a 80 plus pound weight to prevent tipping in the wind

4. Colors for the alert level signage consist of:

· Green- Low

· Yellow- Moderate

· Red- High

· Black- Extreme

g. Feather Banners in windless design with “Shelter” on each side. Red feather banner with white lettering.

· Shall be readable on both sides

· All lettering to be approximately 1’ tall to fill the banner vertically

· All to be on bases with weights.

h. Feather banners down the middle of Main St. in downtown Fairborn. Feather banners should begin on the corner of Main and Broad.

· Patriotic (red, white, and blue stars and stripes, no words) to be spaced every 75 feet for approximately 2000 feet down the middle of Main St. All banners are to be of the same design to provide uniformity in decoration.

· All banners are on concrete and will require weights.

i. Feather banners at the Start Line indicating the separation of corrals A,B,C, D. Colors of flags are coordinated with each letter, designated by Air Force Marathon. (There are not corrals for MM or SF10).

· Corral A-Yellow, up to 4 Flags

· Corral B-Orange, up to 4 Flags

· Corral C-Green, up to 4 Flags

· Corral D-Purple, up to 4 Flags

· Shall be readable on both sides

j. Every feather banner shall stand on poles that are at least 15 feet tall and that rotate in the wind to prevent wrapping or damage to the flag.

k. Every banner installed on the grass or hard surface shall be able to withstand winds up to 30 mph

l. Contractor shall provide one (1) rental Truss that is 30’ between uprights. Double Upright truss on the sides to allow banners to be hung. There should be a double truss across the top to allow clocks to hang.

m. Contractor shall provide rental PR Bell Truss that is 10’ high, 10’ wide, with a minimum 10” brass bell. Banner signel sided with grommets 3’ x 9’ which reads Air Force Marathon PR BELL.

· Price shall include PR Bell on Truss

· Any additional cost that may incur for the truss structure

· Contractor shall provide rental feather banners on each side of the PR Bell

· Patriotic (red,white, blue stars and stripes) banners

n. Contractor shall provide color-coded flags for parking area set in designated areas. Map to be provided by the event organization.

1.3 Contractor shall provide names and information according to the BVRS standards for the personnel who will need base access to the base.

2.0 DELIVERY PROCEDURES COMMERICAL VEHICLES

2.1 All vehicles larger than a large pick up truck are required to be inspected by the Wright-Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to, the following:

· Step van/panel truck

· Tractor/trailer, box, and flatbed containing cargo

· Tanker trucks

· Box trucks

· Tour buses

· Garbage/recycled waste trucks

· Concrete trucks/mixers, dump trucks

· Cranes, recreational vehicles, petroleum tanker The inspection will be conducted at Gate 26A located off 235. The following are exceptions to vehicles utilizing CVDG:

a. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

b. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 26A and 22B. The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to the entry controller at the next point of installation entry. This reentry can be through any base gate.

c. Wright Patterson Integrated Defense Plan, paragraph 3.10.12.9.2. All irregular deliveries will be sent to the CVDG for inspection. All visitors, which include contractors and commercial vendors without proper background checks and contractor passes, will not be allowed on WPAFB unless escorted by the receiving agency. This will take place after the individual(s) are issued a pre-clearance form at the CVDG. After successful completion of the vehicle inspection, the receiving agency will escort the individual to and from their destination on WPAFB. An inspector at the CVDG will contact the receiving agency, informing them to send an escort to the CVDG. Escorts will remain with the vehicle at all times while it is on WPAFB.

4. Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM). Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.

3.0 Contractor will include cost for hotel stay in his quote and AFM will cover through contract instead of separate invoice or PCard expense.