Attachment 2 - DRAFT PWS RND Tree Assessment Trimming Removal 10 Mar 24.docx

PERFORMANCE WORK STATEMENT

FOR

TREE ASSESSMENT, TRIMMING AND REMOVAL

AT

JOINT BASE SAN ANTONIO (JBSA)

RANDOLPH, TX

10 MARCH 2024

1. Description of Services. The purpose of this requirement is to provide tree assessment, trimming and removal services to include removal, chipping, stump grinding/removal and disposal to aid in the prevention of Bird Aircraft Strike Hazards (BASH). The trees identified for trimming/removal have been evaluated in the “Urban Tree Inventory at JBSA Randolph” as being dead/dying/diseased. The status of these trees poses a safety hazard to the JBSA Randolph population, government property and the flying mission. The contractor shall provide all personnel, supervision, equipment, tools, materials, transportation and other items and services necessary to perform tree assessment, trimming, removal, chipping, stump grinding/removal and disposal off the installation. Services to be performed within the boundaries of JBSA Randolph at locations identified in Appendix A, JBSA Randolph Tree Location Map. The contractor shall be responsible for completion all tasks identified in this Performance Work Statement (PWS).

1.1. Tree Assessment. Trees identified in Appendix A shall be assessed by the contractor’s certified arborist. Arborist shall be certified by the American National Standard Institute (ANSI) National Accreditation Board (ANAB). The purpose of the assessment is to provide recommendation on removal or trimming of trees identified as dead/dying/diseased, critical and/or poor (see Appendix A). Trees recommended for removal are ones that are past the point where trimming will restore them to a healthy state. Trees recommended for trimming are ones that can be restored to a healthy state through trimming in accordance with (IAW) the International Society of Arboriculture (ISA). Arborist shall mark the trees IAW assessment for trimming or removal to allow Contracting Officer’s Representative (COR) and contractor personnel to identify upon site evaluation. Marking can be through environmentally friendly tree paint/chalk, different colored ribbon or the like. Marking shall be able to withstand rain, wind and/or sun to ensure identification by Government and contractor personnel. In the event any of the trees shown on Appendix A have already been removed, the arborist shall annotate the location on the assessment report. Should any trees be found with an active nest, the arborist will annotate such on the report. 802d CES Environmental specialist shall ascertain if the nesting bird is protected by the Migratory Bird Act. Trees with active nests may be delayed for removal util such time as the nest is abandoned or tree removal is validated by 802d CES specialist.

1.1.1. Assessment Report. Arborist shall provide a report to the COR at the end of each week of assessment. The report shall detail the number of trees identified for removal, the type of each tree, the diameter of the trees identified for removal (4.5 feet above ground level, single trunk, multiple trunk), the number of trees identified for trimming, the location of each tree for removal/trimming and any instances/locations of active nests. Location shall be identified by way of Global Positioning System (GPS) coordinates to ensure accurate evaluation by COR and contractor personnel. Report shall be either in word or excel format and shall be submitted via email to the COR.

1.1.2. Tree Trimming/Removal Schedule Based on Assessment Report. The contractor shall submit a tree trimming/removal schedule based on the arborist’s assessment report. The schedule shall detail dates, times and locations of trees recommended for trimming and removal. Schedule shall be submitted to the COR within 2 business days of completion of arborist’s assessment report. Contractor shall begin work on schedule upon receipt of notice to proceed from either the Contracting Officer (CO) or the COR.

1.2. Tree Trimming. The contractor shall perform tree trimming work IAW the approved assessment/recommendation report. The contractor will remove significant limbs of trees as indicated on tree assessment in order to reduce attractiveness to birds and create a hollow inner canopy (see Exhibit 1). Cuts will be made as directed and coordinated by the contractor’s arborist, IAW the ISA, to ensure canopy removal is safely made and does not add risk to the injury or death of the tree. All limbs larger than 2 inches in diameter which are cut at a height greater than 6 feet, shall not be allowed to freefall when being removed/cut. All trees, limbs and debris shall be removed from the site and installation in a safe manner before leaving the site. Wood chippers used shall discharge into a screened or covered vehicle/container. Discharging wood chips onto the ground is prohibited.

1.2.1. Tree Trimming Guidance.

· Trees to be trimmed will be identified and prioritized through coordination with the contractor and the COR.

· Work must be done IAW Standard References:

· ANSI standard A300, part 1 Pruning

· ANSI Z133.1 – Safety Requirements for Tree Care Operations

· Trim up to 1/3 of canopy evenly throughout inside of tree; “heavy” trim creating a hollow inner canopy.

· Prune apical meristem, or main growing tip in a manner discouraging more growth.

· Paint all cuts with pruning paint within 30 minutes of cut IAW TX A&M Forest Guidelines for Oak Wilt.

Exhibit 1: A hollow inner canopy (International Center for Wildlife Damage Management) before and after.

1.2.2. Additional Guidance. The contractor shall also consider ANSI A300 Part 1 industry standards when performing tree trimming. Remove or cutback branches that conflict with normal traffic or safety. Minimum safety clearances are: 18 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Do not trim trees that touch or hang over energized utility poles or power lines. Notify COR if trees need to be trimmed from around power lines. COR will notify appropriate base agency.

1.3. Tree Removal. The contractor shall perform complete removal of trees identified in arborist’s approved assessment report. All parts of the trees to include trunks, branches, limbs, twigs, leaves and debris shall be removed from the site in a safe manner before leaving the site. Wood chippers used shall discharge into a screened or covered vehicle/container. Discharging wood chips onto the ground is prohibited. All tree removal debris shall be disposed of off the installation IAW paragraph 1.4.

1.3.1. Stump Removal. Stumps shall be removed within two days of performing tree removal. All roots and stumps shall be ground down a minimum of eight inches, not to exceed twelve inches, below the existing surface. Following stump grinding operations, all excess wood chips shall be removed from the hole, reducing the soil/wood chip to a ratio of not more than 20% of the mineral soil content. The stump shall be completely removed along with all perimeter roots (within the ground area of the former plant to a minimum of eight inches below grade). Hole shall be back filled with soil that is compacted to reduce erosion during wet weather/yard watering.

1.4. Debris and Site Cleanup. All debris and litter created from tree removal, and/or stump grinding must be immediately removed from each worksite after operations are completed. The remedy for any valid defects for debris and site cleanup will be re-performance of that area within 4 hours of notification to contractor.

1.4.1. Debris Disposal. Debris disposal procedures shall comply with all local, state and Federal regulations for disposal. Disposal of all associated debris is included in associated line item prices and is not a separately billable line item. To the maximum extent possible, debris shall be transported to a mulch recycle center versus a landfill operation. It is understood that not all loads will be able to be recycled due to certain trunks being too large for chipping. Contractor shall provide manifests of all loads transported to a recycle center and all loads disposed of at a landfill site. Manifests shall be provided each Monday for the previous week's work.

1.5. Work Sites. A large portion of the tree removal shall occur in Military Family Housing (MFH) on JBSA Randolph. The contractor shall be sensitive to the fact that the work is being performed in the direct vicinity of occupied residences. Many trees being removed are growing directly adjacent to occupied residences. The contractor shall be respectful of occupant's privacy and employees shall conduct themselves in a professional manner at all times. There shall be no undue shouting, playing of loud music, foul language or disruptive behavior at any time. Contractor shall ensure there is no damage to private property, Government property or grounds beyond what is being removed. Any damage caused by the contractor shall be reported to the COR immediately. The contractor is liable for the cost of any repairs or item replacement caused during the performance of this requirement. Contractor shall ensure no ruts are caused by their equipment. Any ruts shall be filled/flattened prior to leaving work site. Large chipper trucks shall be parked on paved areas only.

1.6. Migratory Bird Act Information. Due to the protection of certain nesting birds, the contractor will be required to report the discovery of nests and/or eggs to the COR prior to removing trees scheduled for completion. The contractor shall not remove any identified trees containing active nests and/or eggs without approval from the COR. This may cause a delay while the nest/eggs are being evaluated for appropriate action to be taken. It may be necessary for the contractor to proceed to next work site and return once clearance has been obtained for site in question.

2. Service Summary. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) provides information on contract requirements and the expected level of contractor performance. These thresholds are critical to mission success.

Paragraph

SS-1

Perform tree assessment IAW requirements of PWS. Provide assessment reports IAW required timelines.

SS-2

Perform tree trimming IAW requirements of PWS

SS-3

Perform tree removal IAW requirements of PWS

SS-4

Perform debris and site cleanup IAW requirements of PWS

2.1. Quality Control. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used to include, the Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The quality control plan shall be submitted to the CO within ten working days of contract award.

2.2. Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service at no additional cost to the government within the time frames established in the Service Summary table. When a performance threshold has not been met the contractor will be issued a Contract Discrepancy Report (CDR). The contractor shall respond to the CDR IAW the instructions provided by the CO. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one-month period shall constitute an immediate Progress Meeting with the CO/COR. The office having responsibility for inspection and acceptance is the 502 CES/CE5S, JBSA Randolph.

3. Government Furnished Services

3.1. The Government will provide police and fire protection services to the contractor. Contractor shall dial 911 from any land line type phone for Emergency Force Protection or Fire Response or dial 911 from a cell phone and indicate the location as JBSA Randolph at which time their call should be transferred to the Emergency Force Protection or Fire Response office. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The contractor may be required to prepare necessary documentation and reimburse the Government for the cost of emergency medical treatment. All contractor injuries will be promptly reported to the COR and CO.

3.1.1. Emergency Phone Numbers.

Security Police Phone Number: (210) 652-2050 Fire Protection Phone Number: (210) 652-6916

EMCS: (210) 652-3151

4. Miscellaneous Information

4.1. Primary Representative. The contractor shall provide a contract manager who shall be responsible for the performance of all work accomplished under the contract. The contract manager or alternate shall be available to conduct overall management duties and coordinate with Government personnel throughout the duty day. The contract manager shall be the point of contact with the Government and shall have the authority to act or make decisions for the contractor on all matters pertaining to this contact.

4.1.1. Contact Information. The contractor shall provide the name and telephone number(s) for the contract manager and alternate to the CO at the post award meeting. The contractor shall verbally notify the CO of any changes as they occur and provide written changes not later than five calendar days prior to the effective date of the change.

4.1.2. Contractor Employees. The contractor shall provide a professional work force possessing the necessary skills, knowledge, and commercial training required to satisfactorily perform the services required by this contract. The Government is authorized to restrict the employment under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of this installation and its population. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

4.2. Hours of Operation. The contractor shall work within the following schedule: 0730 to 1630, Monday through Friday. As the majority of the work will be performed in MFH the contractor shall not be allowed to start work any earlier or work any later than the hours shown above. For tree removal outside MFH areas, the contractor may be allowed to start work earlier and work later than the hours listed upon agreement with the COR.

4.2.1. Schedule. The contractor shall provide the CO a schedule no later than five business days after award. The schedule shall show the area of work for each day of performance. No work shall be performed until approval has been provided for that week's work. This will allow for the coordination with MFH residents. This coordination will provide the residents time to move any items within the work zone and provide safe keeping of any affected pets.

4.2.2. Recognized Holidays. The contractor is not required to provide service on the following days:

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays fallings on a Sunday will be observed on the following Monday.

4.2.2. Base Closures. Work scheduled but not accomplished because of base closure due to weather, natural disasters, training exercises, or actual alert, will be accomplished as soon as possible after reopening the base. The contractor will coordinate and communicate with the COR during all base closures.

4.2.3. Delay/Interference with Performance. During performance of tree removal services, the contractor shall identify and immediately report to the COR any situations/circumstances that prevent the contractor personnel from performing in accordance with the PWS. Types of circumstances may include, but are not limited to bee/wasp/ant infestation, vehicle blockage and/or ground saturation due to water leaks, storms, etc. The Government will perform pest management and treatment as required. If the Government anticipates any type of interference with contractor performance, the CO/COR will notify the contractor of the area and time of the interference, so that services can continue in other areas uninterrupted.

4.3. Security Requirements. The contractor shall comply with DAFI 10-245, Air Force Antiterrorism Standards, paragraph 2.17.3 and all installation security policies. These regulations are available from the COR upon request. Security and base access requirements are contained in clause AFFARS 5352.242-9000 “Contractor Access to Air Force Installations.”

4.3.1. The contractor shall be required to obtain personnel identification badges and passes as required for entry to the installation. The Government will provide all forms and procedures to the contractor to obtain personnel identification during the pre-performance meeting. The contractor shall provide the CO with a current list of employees needing access within 3 business days after receiving award or Notice of Award. The list shall include employee’s name, date of birth, country of birth, state driver’s license/state ID number and state of issue. Within 10 business days after Government submits the list to the JBSA Randolph Security Office, the Government will notify the contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed the duration of the contract. Contractor personnel and property shall be subject to search and seizure upon entering the confines of JBSA Randolph, while on JBSA Randolph, and upon leaving the confines of JBSA Randolph.

4.3.2. Physical Security. The Government will not be responsible in any way for damage to the contractor’s supplies, materials, vehicles, equipment, and property or to contractor personnel’s personal belongings that are damaged or destroyed by fire, theft, accident or other disaster, including terrorist attack.

4.4. Insurance Requirements. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

4.4.1. General Liability. The contractor shall maintain bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

4.4.2. Property Damage Liability. The contractor shall maintain property damage liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. This is necessary to cover the occurrence of damage caused to personal or Government property from falling limbs or trees due to the negligence of the contractor personnel.

4.4.3. Automobile Liability. The contractor shall maintain automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

4.5. Vehicle Operations. The contractor shall ensure all employees operating vehicles on the military base have a proper license as required by the installation commander and Texas law and comply with all base and local traffic and hauling regulations. All vehicles shall have proper accessories, tie-downs, signal, safety devices and lights when towing or hauling equipment, materials or supplies. The contractor shall comply with all JBSA Randolph traffic laws and regulations governing motor vehicle use on the military installation. The contractor shall not transport any personnel in the bed of trucks. Vehicles shall be kept clean, operational and present a professional appearance at all times. All vehicles must meet the proper OSHA, DOD and Air Force standards for safety equipment, i.e. flashing yellow lights, reflective signs, orange cones, fire extinguishers etc.

4.5.1. Contractor Vehicle Identification. The contractor shall provide all vehicles required to fulfill the requirements of this contract. The contractor vehicles used in performance of this contract shall have the proper company identification posted on both outside front doors of the vehicle. These vehicles shall be identifiable as contractor vehicles bearing the name of the company in letters readable from a reasonable distance. Privately owned vehicles shall not be used.

4.6. Damage to Government Buildings, Equipment or Vegetation. Damage to Government buildings, equipment or vegetation not identified for removal are addressed in FAR clause 52.237-2 – “Protection of Government Buildings, Equipment and Vegetation”. Contractor shall be liable for repair/replacement cost for any Government or private property damaged by contractor personnel, vehicles, equipment or negligence. Contract manager shall immediately advise the COR of any damages and provide an action plan for repair. Provide a completed copy of the Accident/Incident Investigation Report to the CO within five calendar days of each occurrence. Damage to safety or security items shall be immediately repaired by the Government and the contractor shall be billed for the repair, to include any labor costs.

4.7. Compliance with Laws and Regulations. The contractor shall comply with all federal, Department of Defense (DOD), Air Force, state, city and base environmental laws and regulations. Personnel from the Base Environmental Office and other base offices may conduct periodic inspections to determine compliance with base and state environmental laws and regulations. The contractor shall immediately notify the COR who will in turn immediately notify the Base Environmental Office of contractor hazardous material spills and take immediate action to control the spread of the spill.

4.8. Hazardous Materials. The contractor shall obtain approval using the application requirements of the AF Form 3952, Chemical/Hazardous Material Request/Authorization. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials he/she deems to be especially hazardous to human health and the environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies at JBSA Randolph. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.8.1. The contractor shall register with the base HAZMAT Office and comply with all the rules and regulations for the storage, usage and disposal of hazardous materials and products. The contractor shall not bring any hazardous materials on base until all registration and documentation has been accomplished with the HAZMAT Office. The contractor shall provide a copy of each Safety Data Sheet (SDS) on all hazardous materials to be used by the contractor in performance of work on this contract. The contractor shall forward the monthly usage reports to the HAZMAT Office and the COR by the 5th of each month.

4.9. Unless otherwise specified in this contract, the contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable federal, DOD, Air Force, state, county, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. The contractor will be responsible for all OSHA, State, Environmental, fire hazard, chemical, fuel spill, fines that occur as a result of company negligence.

4.10. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) Safety and Health Requirements and follow all Air Force Safety regulations. The contractor shall also provide a verbal notification to the CO/COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. In addition, the contractor shall also provide a completed written copy of the required Accident Investigation Reports to the CO/COR within five calendar days of each occurrence.

4.10.1. The contractor shall provide for the safety and well-being of personnel employed in the administration of this contract. The contractor shall comply with the provision of DoDD 4715.1E, Environment, Safety and Occupational Health. The contractor shall develop and implement a company safety program for employees performing work under this contract. Contractor personnel shall wear all safety items as required by OSHA during the performance of tasks requiring protective equipment or clothing.

5. Appendices.

Appendix A – JBSA Randolph Tree Location Maps A.1 Overview A.2 Section 1 A.3 Section 2 A.4 Section 3 A.5 Section 4 Appendix B – Workload Estimates

Appendix A – JBSA Randolph Tree Location Maps (Separate pdf attachment due to size)

APPENDIX B – WORKLOAD ESTIMATES

Tree Description

Estimated Quantity

Dead/Dying/Diseased

Critical

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