Attachment 2. Statement of Work - Couples Retreat (Hotel and Conference space accommodation).pdf

Statement of Work For

60 AMW Travis AFB, CA

Couples Retreat (Hotel accommodation and Conference Space)

Date: 01 Jul 2025

1. General Description of Services:

1.1. The 60th AMW is hosting a Couples Treat and has a requirement for accommodation for up to 95 people in 50 suite-style rooms for 3 days/2 nights: on-site catering and conference space. This retreat aims to support the military service members and partners of the 821st CRG, 60th MXG, and 60th MSG by enriching marital relationships through spiritual resiliency seminars. Seminars shall focus on helping military couples build healthy communication techniques, conflict resolution skills, connecting with your spouse after trauma, and engagement/boundary tips. Each session shall incorporate activities which shall correspond with the main topics throughout the seminar.

Developing strong marital couples shall provide participants with the tools needed to navigate through the stressors unique to military families and encourage healthy and effective communication.

2. Requirements: Contractor shall provide the following:

2.1. Dates. Friday 5th – Sunday 7th of September 2025.

2.2. Alternate Dates. The Government may have to re-schedule a conference due to unforeseen circumstances. The contractor shall offer new dates for the rescheduled conference.

2.3. Reimbursement/Credit. The Government may have unused/vacant rooms due to unforeseen circumstances. The Government shall be reimbursed the cost of unused/vacant rooms.

2.4. Location. Within a 50 miles radius of Travis AFB, the preferred location is in the Napa Valley area and provides ample venues for abundant date spots and nightlife, such as wineries, waterfronts, and/or a bustling downtown area.

3. General Responsibilities:

3.1. The Contractor shall provide accommodations for up to 95 people in 50 suite style rooms inclusive of parking for 3 days/2 nights, with amenities (pool, Wi-Fi, gym etc.).

Includes complimentary breakfast as well as daytime refreshments available throughout the evening for up to 95 people.

3.2. The Contractor shall provide 4 meals and 2 snacks as well as daytime refreshments available throughout the evening for up to 95 people.

3.3. The Contractor shall provide meeting space for group teaching sessions.

4. Additional Meal Requirements:

4.1. Day 1 Dinner, 6:00 – 7:30 p.m. A dinner including a minimum of two main entrees, starters, accompaniments, and a dessert. Dinner must also include water, iced tea, lemonade, coffee, and assorted soft drinks. Buffet meal is permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.2. Day 2 Breakfast, 8:00 – 9:00 a.m. A breakfast including a minimum of two egg or meat main course options, pastries, and fruit. Breakfast must also include water, iced tea, lemonade, coffee, and hot tea. Buffet meal is permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.3. Day 2 Snack, 9:45 – 10:00 a.m. Snack to include assorted cookies and brownies with options for those allergic to nuts, fresh fruit, granola bars, fresh juices, water, freshly brewed coffee, teas, and assorted soft drinks. Buffet meal is permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.4. Day 2 Lunch, 12:00 – 1:00 p.m. A lunch including a minimum of two main entrees, starters, accompaniments, and a dessert. Lunch must also include water, iced tea, lemonade, coffee, assorted soft drinks and hot tea. Buffet meal is permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.5. Day 3 Breakfast, 8:00 – 9:00 a.m. A breakfast including a minimum of two egg or meat main course options, pastries, and fruit. Breakfast must also include water, iced tea, lemonade, coffee, and hot tea. Buffet meal is permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

4.6. Day 3 Snack, 10:00 – 10:30 a.m. Snack to include assorted cookies and brownies with options for those allergic to nuts, fresh fruit, granola bars, fresh juices, water, freshly brewed coffee, teas, and assorted soft drinks. Buffet meal is permitted. Provision must be made for vegetarian options and alternatives for attendees with food sensitivities.

5. Conference Areas

5.1. Conference Center/Room. If not in hotel, must be located next to lodging.

Conference center must be able to accommodate 95 people with the following requirements: Must include tables and chairs able to comfortably seat 95 people.

Conference center must also have enough space to comfortably execute activities that require people to move around and gather in smaller groups. The room size should be able to hold up to 120-150 people.

6. Conference Itinerary. The following itinerary is for informational purposes and subject to change.

DAY 1.

Guests plan to arrive NLT 5:30 p.m.

6:00 – 7:30 p.m. Dinner 7:45 – 9:00 p.m. Session 1 Dismiss NLT 9:30 p.m.

DAY 2.

8:00 – 9:00 a.m. Breakfast 9:30 – 11:30 a.m. Session 2 12:00 pm – 1:00 p.m. Lunch 1:30 – 3:30 p.m. Session 3 4:00 – 9:00 p.m. Free Time

DAY 3.

8:00 – 9:00 a.m. Breakfast 9:30 – 11:00 a.m. Session 4, Questions & Surveys 11:30 – 2:00 p.m. Check-out and return home at leisure

7. Session Times.

Friday, 7:45 – 9:00 p.m., September 5, 2025.

Saturday, 9:30 – 11:30 a.m., September 6, 2025.

Saturday, 1:30 – 3:30 p.m., September 6, 2025.

Sunday, 9:00 – 12:00 a.m., September 7, 2025.

7. General Information

7.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

7.2. Re-performance of Service. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the government. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer. The contractor shall have a sufficient workforce dedicated to ensuring corrections are accomplished before noon the next workday without degradation to normal scheduled services.

7.3. Government Remedies. The contracting officer shall follow FAR 52.212-4(a), Inspection and Acceptance Clause, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

7.4. Hours of Active Operation. Contractor services for daily meals, activities, and meetings shall be provided in accordance with the retreat schedule provided by the True North Religious Support Team prior to the event at a mutually agreed upon time.

8. Point of Contact:

Primary: TSgt Jessica Rochelle, True North Program Manager