Attachment 2. Statement of Work 856_W203_27August2025.pdf

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SOW Reconfigure Systems Furniture

27 August, 2025

10856, W203 Second Floor

Wright-Patterson Air Force Base, OH 45433

Heather Montalvo, NCIDQ Wright Patterson AFB

NASIC‐Interior Design Specialist 4170 Hebble Creek Dr., Bldg. 280 Door 10

WPAFB, OH 45433

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Table of Contents

Section

Section................................................................................................................................. ii Revision History ................................................................................................................. ii

1.0 Background cover sheet or appendix

2.0 Scope

2.1 General Requirements …………………………………………………………….3

2.2 Minimum Technical Reqs/Salient Characteristics………………………………..3

2.3 Typical Configurations/Descriptions……………………………………………..4

3.0 Description of Services

3.1 General Services

3.2 Design Services

3.3 Product Markings/Documentation/Tools

3.4 Delivery Services

3.5 Installation and Removal Services

3.6 Inspection/Acceptance Checklist

4.0 Product

4.1 Stackable Panels and Components

5.0 Government Furnished Support

6.0 Site Conditions

7.0 Quality Assurance…………………………………………………………………

8.0 Voluntary Protection Program (VPP)/ Safety………………………………………..21

9.0 Base/Installation Specifics

10.0 Delivery

11.0 Attachments

Revision History

Author Name Date Reason For Changes Version

1.0 Background

The National Air & Space Intelligence Center (NASIC) requires the reconfiguration of existing systems furniture in Suite W203, to support the function of a new directorate occupying the space. Existing furniture was designed and installed to support a different mission, so changes are now required to meet the needs of the new suite occupants.

2.0 Scope

This project requires systems furniture from Herman Miller / MillerKnoll, Canvas Office Landscape Wall-Based product. This systems furniture product is currently installed in W203, and is a recently completed installation. In order to create a cohesive look, and utilize existing parts, Canvas product is required to integrate seamlessly into the existing office space.

This job is Contractor Furnished Contractor Installed (CFCI). The furniture contractor shall provide design, materials, and labor to receive, deliver, and install product in accordance with this Statement of Work (SOW), project drawings, and CID (comprehensive interior design) package. Contractor to use, to the greatest extent possible, existing parts and products currently on site in W203. Reconfigure existing design to meet the design requirements as shown in the drawings, CID, and SOW. Contractor to relocate existing loose furnishings (sofa, (2) side chairs, (1) end table, (2) lateral files, (1) 42 x 96 bar height table, and (6) stools) according to plans provided.

Contractor shall install product in 2 phases.

Phase I: Contractor to reconfigure existing furniture and install existing and new systems furniture frames and electrical components, including power poles. Contractor to trim ceiling tiles around power poles.

Contractor will then allow 10-15 business days for comm distribution (by gov’t) through the panels.

Contractor may, at their choosing, continue installation of desks, casework, and/or loose furnishing installation during comm installation. Phase II: When notified by the government, the contractor shall return within 5 days notice to complete the installation of systems furniture by installing all panel skins / tiles, and components. Installation of any additional furniture not completed in Phase I shall be completed during this phase. 30 days maximum storage prior to delivery.

2.1 General Requirements

Provide an itemized quote upon submission of bid to include:

• Itemized quote that includes labor to receive, inspect, & deliver all parts, pieces, and hardware required to complete the design per approved final design layout

• AutoCAD design hours for all phases of design (initial, revisions and final).

• Design hours for meetings to review all phases of design (initial, revisions and final), finish selections, site visits (field measurement), and any other means and methods for the contractor to execute the project.

• [For this project] provide direct connects where necessary for the workstations power.

The government will provide a certified electrician to connect electrical circuits connection complete from workstations to existing building power.

• Provide overall 2D Floor Plan and 3D Image of each typical

2.2 Minimum Technical Requirements/Salient Characteristics

A site visit will be established upon the awarded contract.

Refer to Section 2.3, Furniture Plans & Typicals, and CID (furniture cutsheets) for additional specifications.

MODULAR STACKABLE PANEL SYSTEM - Minimum Technical Requirements: Panel Mounted Components, High Pressure Laminate Worksurface with Square Vinyl Edge, Electric Height Adjustable Sit/Stand Desks, Metal Storage with Laminate Fronts (overhead storage, mobile pedestals, and sliding wardrobe towers), all storage to be lockable, LED task lighting, CPU holders, 2" Thick Welded Cold- Rolled Steel Stack Panel Frame, Stack Panel Permits Stacking Modules In-Field, STC Panel Rating -20, Metal to Metal Interlocking Panel Connectors, 3" Adjustment Range on Base Levelers, Combination of Interchangeable Segmented Tiles to Include: Acoustical fabric/Tackable/Power/Data Access/WhiteBoard/Laminate/ Sliding Doors Available for 74" – 80” Panel Height, Power and Non- Power Panels, Power/Communication Shielded Distribution, Capable of Running Max 30 Data Cables (horizontal and vertical), Power Panels to Include Power and Data Knockouts in panel base and/or beltline. Beltline power and COM access for all specified panels, Wall Input Power, All Connectors, Finish Trim, Hardware and Supports for a Complete Install. Government to Provide Certified Electrician to make connections from Building Power to Modular Panels. See Plan for Panel Elevation and COM/Power Input Top/Base Feed locations. Each individual workstation to be keyed alike.

SYSTEMS FURNITURE, LOOSE FURNISHINGS - Minimum Technical Requirements per Section 2.3.

2.3 Typical Configurations/Descriptions

For this project we require the following typical(s) and quantities:

WS1: 7’ X 6’-6” L-Shaped Workstation Qty: 1

Description:

Open privacy (42" +/- 2") Single Frame (42" +/- 2") Frame & Tile System (Refer to Tile Plan for panel configurations) Powered panels per drawing

(3) Duplex Receptacles (6 plug in points) in Base. White.

(2) Duplex Receptacles (4 plug in points) in Beltline. Gray.

Ceiling Power Entry. Separate Neutrals.

Power poles to have metal barrier for comm run. If no metal barrier, provide separate comm pole.

All connectors, finish trim, hardware, and support All stations to be keyed alike

Finishes:

Paint / Trim: 98 Studio White Tackable Fabric: 3TW05 Twine, Iceburg Worksurface: LBV Warm Grey Teak

Worksurfaces:

(1) 24x78 Rectangular surface, panel mounted with cord drop. High pressure laminate with squared vinyl edge. Min. 2 grommets.

(1) 30x60 sit to stand desk. Electric height adjustable with simple up/down arrow on left or right side, C-leg with low-profile foot. High density Cable Trough (min. 4" x 4" x 36") No programmable settings, memory, bluetooth, or wi-fi capability.

(1) 30”D x 42”H Laminate Gallery Panel

Storage:

(1) File/File Pedestal. Lockable. File Rails.

Accessories:

(3) Undermount CPU Holder. Slide and Swivel. Adjustable for small to medium

CPU.

(2) Clamp Mount Fully Articulating Monitor Arms with Swivel Stop. Integrated

Cord Management. Pneumatic Adjustment.

WS2: 7’-6” x 8’ U-Shaped Workstation

Description:

Standing height privacy (68”) Single Frame Low Frame with 14" - 16" Frameless, Frosted Glass Stacker (to match height of single frame) Frame & Tile System (Refer to Tile Plan for panel configurations) Powered panels per drawing

(2) Duplex Receptacles (4 plug in points) in Base. White.

(2) Duplex Receptacles (4 plug-in points) in Beltline. Gray.

Ceiling Power Entry. Separate Neutrals.

Power poles to have metal barrier for comm run. If no metal barrier, provide separate comm pole.

All connectors, finish trim, hardware, and support All stations to be keyed alike

Finishes:

Paint / Trim: 98 Studio White Tackable Fabric: 3TW05 Twine, Iceburg Accent Fabric: 3EP19 Epic, Seed

Glass Stackers: Opal Etched

(1) 24x54 Rectangular surface, panel mounted with cord drop. High pressure

(1) 24x96 Rectangular surface, panel mounted with cord drop. High pressure

(1) 30x66 sit to stand desk. Electric height adjustable with simple up/down arrow on left or right side, C-leg with low-profile foot. High density Cable Trough (min.

4" x 4" x 48") No programmable settings, memory, bluetooth, or wi-fi capability.

Storage:

(2) 48W Overhead Storage Units with markerboard fronts. Lockable.

Undermount LED tasklight with cord clips

(1) Mobile Box /File Pedestal with affixed 1” cushion top. Lockable. Include Pencil Tray and Drawer Divider.

(1) 12”W x 24”D x 46”H pull out storage tower with coat hook, shelf, and bag drop. Lockable.

Accessories:

(3) Undermount CPU Holder. Slide and Swivel. Adjustable for small to medium

CPU.

(3) Clamp Mount Fully Articulating Monitor Arms with Swivel Stop. Integrated

WS3: 7’-6” x 6’-6” L Shaped Station

Description:

Standing height privacy (68") with low panel wall front for administrative support Single Frame (68”) Low Frame (39” +/- 2”) Frame & Tile System (Refer to Tile Plan for panel configurations) Powered panels per drawing

(2) Duplex Receptacles (4 plug in points) in Base. White.

(2) Duplex Receptacles (4 plug-in points) in Beltline. Gray.

Ceiling Power Entry. Separate Neutrals.

Power poles to have metal barrier for comm run. If no metal barrier, provide separate comm pole.

All connectors, finish trim, hardware, and support All stations to be keyed alike

Finishes:

Paint / Trim: 98 Studio White Tackable Fabric: 3TW05 Twine, Iceburg Accent Fabric: 3EP19 Epic, Seed

(1) 24x42 Rectangular surface, panel mounted. High pressure laminate with square edge. Continuous cord drop or min. 1 grommet.

(1) 24x30 Rectangular surface, panel mounted. High pressure laminate with square edge. Continuous cord drop or min. 1 grommet.

(1) 24x48x48 corner sit to stand desk. Electric height adjustable with simple up/down arrow on left or right side, C-leg with low-profile foot. No programmable settings, memory, bluetooth, or wi-fi capability.

(1) 14” x 42” transaction surface

Storage:

(1) 42W Overhead Storage with sliding door. Lockable.

Undermount LED tasklight with cord clips

(1) Support File/File Pedestal. Lockable. File Rails.

(1) Mobile Box/File Pedestal with 1” affixed cushion top. Lockable. Include

Pencil Tray and Drawer Divider.

(1) 12”W x 24”D x 46”H pull out storage tower with coat hook, shelf, and bag drop. Lockable.

Accessories:

(3) Undermount CPU Holder. Slide and Swivel. Adjustable for small to medium

CPU.

(2) Clamp Mount Fully Articulating Monitor Arms with Swivel Stop. Integrated

WS4: 7’ x 11’ Dual Workstation

Description:

Standing height privacy (68") Single Frame (68”) Low Frame with 14" - 16" Frameless, Frosted Glass Stacker (to match height of single frame) Frame & Tile System (Refer to Tile Plan for panel configurations) Powered panels per drawing

(4) Duplex Receptacles (8 plug in points) in Base. White.

(4) Duplex Receptacles (8 plug-in points) in Beltline. Gray.

Ceiling Power Entry. Separate Neutrals.

Power poles to have metal barrier for comm run. If no metal barrier, provide separate comm pole.

All connectors, finish trim, hardware, and support All stations to be keyed alike

Finishes:

Paint / Trim: 98 Studio White

Tackable Fabric: 3TW05 Twine, Iceburg Accent Fabric: 3EP19 Epic, Seed Worksurface: LBV Warm Grey Teak

Glass Stackers: Opal Etched

Worksurfaces:

(2) 24x66 Rectangular surface, panel mounted. High pressure laminate with square edge. Continuous cord drop or min. 2 grommet.

(2) 24x60 sit to stand desk. Electric height adjustable with simple up/down arrow on left or right side, C-leg with low-profile foot. No programmable settings, memory, bluetooth, or wi-fi capability.

Storage:

(2) 30W Overhead Storage with markerboard fronts. Lockable.

Undermount LED tasklight with cord clips

(2) 36W Overhead Storage with markerboard fronts. Lockable.

Undermount LED tasklight with cord clips

(2) Support Box/Box/File Pedestals. Lockable. File Rails.

Accessories:

(6) Undermount CPU Holder. Slide and Swivel. Adjustable for small to medium

CPU.

(4) Clamp Mount Fully Articulating Monitor Arms with Swivel Stop. Integrated

SC1: Storage Case

Description: 2H Metal Storage Cases. Double Door with Integrated Pulls. 1 Fixed Shelf, 1 Adjustable shelf. Lockable. 42”W x 20”D. Laminate Top.

Finishes: 98 Studio White / LBV Warm Grey Teak

S1: Task Chair Qty: 3 Basis of Design: Sit On It, Focus 2.0 Description: Upholstered Seat, Mesh Back. Pneumatic Height Adjustment, Synchronous

Tilt with Lilt Lock. Tension Adjustment. Seat Slide. Fully adjustable arms (height, width, swivel, side/side). Carpet Casters.

Finishes: Black Frame, Black Base, Nickel Mesh. Dash, Fossil Seat Upholstery.

S2: Guest Chair Qty: 4 Basis of Design: Jasper Seating, Ramona Description: Wood Guest Chair with Arms. Upholstered Seat, ¾ Upholstered Back.

Finishes: Raven Wood Stain, Momentum: Fuse, Pepper Upholstery

DS1: Divider Screen

Basis of Design: Loftwall, Framework Description: Freestanding Room Partition. 52"W x 78"H. Frame Style 4-4.0. 18" Flush Base. Panel Surface: Chisel w/ Web Pattern.

Dimensions: 52”W x 78”H x 1”D Finishes: White Frame / STE Steel Panels

See Attached Documents Furniture Typical Plans and Typical Cutsheets.

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2.

3.0 Description of Services

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Contractor will also meet with Interior Designer (Heather Montalvo, heather.montalvo.1@us.af.mil / 937-904-1674) to finalize finishes.

3.1 General Services

Coordination and management of all product, equipment and people required to create, deliver and install new office workplace furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install office workplace furniture.

3.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.4 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent mailto:heather.montalvo.1@us.af.mil shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.5 The contractor shall provide a Project Manager with a minimum of 3 years of experience installing your company's product, responsible for project site management, scheduling, coordination, and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.6 A certified Electrician is provided by the government.

3.1.7 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.9 The contractor shall be the authorized dealer of the specific office workplace furniture manufacturer proposed for the project.

3.1.10 The contractor shall manage ordering, shipment, delivery, and installation of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

3.1.11 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.12 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.13 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.14 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

3.1.15 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.16 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.17 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.18 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.19 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the GPM in accordance with the local security forces policy.

3.1.20 The contractor shall be responsible for any storage up to maximum of 30 days per phase of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to delivery in accordance with the agreed upon delivery schedule.

3.1.21 Reserved

3.1.22 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

3.1.23 The contractor shall maintain continuity between the support operations at (10856, WPAFB, Ohio) and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the NASIC/A4CX, Heather Montalvo, heather.montalvo.1@us.af.mil, 937-904-1674 during the same business day.

3.1.24 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on Facility 10856, WPAFB, Ohio and other locations specified with additional resources, expertise, advice;

necessary infrastructure to support work to be accomplished off-base;

conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.25 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors will be escorted in our facility at all times by a government official.

3.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 As a part of the request for proposal/quote process, the contractor will propose products and a design that takes into account site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based.

mailto:heather.montalvo.1@us.af.mil

3.2.2 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

3.2.3 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.4 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires, and walk-through inspections of the facility, as well as the existing furniture database (if available).

3.2.5 Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are considered.

3.2.6 The contractor is responsible for notifying the GPM of all power requirements regarding location of communication, LAN and power junction boxes, with the expectation that the government will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the top feed location provided by the contractor.

3.2.7 Design shall ensure that top feeds do not protrude into main walkways.

3.2.8 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

3.2.9 Furniture power distribution to be based on a 3-circuit, 8-wire harness system, as a minimum configuration.

3.2.10 A maximum of 6 Duplex Receptacles will be fed from a single-phase House power circuit.

3.2.11 A maximum of 4 Duplex Receptacles will be fed from each single phase

20A breaker of technical power.

3.2.12 No more than 8 desks to share same wire way such as ribbons, flexible metal conduits, etc. Contractor shall follow NEC (National Electrical Code) rules for ampacity reductions due to % Voltage Drop, and more than 3 current carrying conductors in a single raceway.

3.2.13 2 duplex outlets per cubicle for House power (White). Unless otherwise noted.

3.2.14 2 duplex outlets per cubicle for Technical power (Gray).

3.2.15 Communications cabling and electrical cabling shall be physically separated to the extent possible. Separation shall be achieved either by using separate conduits. An internally divided metal conduit shall allow for the servicing of communications cabling wires without interfering with power lines.

3.2.16 Outlets shall be color coded, Red for UPS, Gray for Tech power and White for House power.

3.2.17 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

3.2.18 Reserved.

3.2.19 Reserved.

3.2.20 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

3.2.21 The contractor shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

3.2.22 The contractor shall provide additional drawings of furniture layouts, if requested by the GPM via DoD Safe in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.23 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.24 Design service shall include an initial complete design with up to two additional minor revisions prior to final approval.

3.2.25 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (Overhead cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'- 0" scale.

3.2.26 Designs of each location shall include a Panel and Hardware Layout sheet:

to include all finish colors and fabrics, panel widths (30", 36", 42", etc), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

3.2.27 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

3.2.28 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and

(3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the GPM for the project.

3.2.29 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.30 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.31 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.32 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

3.4 Delivery Services

Transportation of all products, receiving, inspecting, loading, and unloading all necessary movement from factory to final delivery. Loading Dock is available.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

3.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area. The contractor must be escorted by a government official at all times within our facilities.

3.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Services

Contractor shall provide manufacturer-certified professionals to install systems and modular furniture per the approved design drawings. Contractor to reconfigure existing furniture, to include the relocation of loose furnishings (1) sofa, (2) side chairs, (1) end table,

(2) lateral files, (1) 42 x 96 bar height table, and (6) stools), along with install new furniture to meet to requirements set forth in the drawings, CID, and SOW.

3.5.1 Site will have existing furniture installed per the conditions as shown in attached drawings. Contractor will be responsible for disassembly and reconfiguration of existing parts to meet the design intent as shown in drawings, CID, and SOW.

3.5.2 The contractor shall appoint an authorized representative who shall be the company's senior representation on site for all customer communication and who shall enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager.

3.5.3 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

3.5.4 The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan, and electrical plan designed and provided by the contractor.

3.5.5 Contractor shall be liable for any damage to Government property caused by the contractor or its representatives.

3.5.6 During installation, the contractor shall protect all furniture and building materials existing within the space, to include carpet, with industry-approved protective coverings inclusive of craft paper, moving blankets, and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline, or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The Government will make repairs and back charge the installation contractor.

3.5.7 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

3.5.8 Services shall include inspection of product for shipping damage. If damage is found, it shall be the responsibility of the contractor to notify the authorized Government representative and make all arrangements for replacement or repair of the item(s) damaged.

3.5.9 Services shall include assembly of new product to conform to final Air Force approved design drawings.

3.5.10 Any furnishings attached to the building shall be attached securely.

3.5.11 Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer-certified installer.

3.5.12 Contractor shall cut ceiling tiles for power and/or comm poles

3.5.13 Services shall include removal of packing materials from the installation.

3.5.14 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

3.5.15 The contractor shall maintain environmental controls when working in any Air Force facility to include, but not limited to, keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.16 Light fixtures shall have appropriate lamps and be in working order.

3.5.17 Prior to acceptance, the contractor shall clean all new furniture with the manufacturer's recommended cleaning agents/products only. Contractor to fully clean worksite, including vacuuming floors.

3.5.18 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

3.5.19 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.20 The contractor shall inspect to ensure that the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Project Manager that all product has been delivered according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the Government Project Manager upon completion of a joint walk through by the contractor and the Government Project Manager. No payment will be authorized while punch list items remain open.

3.6.3 A final walk through will be performed with the contractor and the Government Project Manager and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

3.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor documentation of completed punch list items.

The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

4.0 Product

4.1 Stackable Panels and Components

The contractor shall supply a stackable panel system product

5.0 Government Furnished Support

5.1 Base support includes Government-controlled working space and utilities.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

6.1.4 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

6.1.5 Current and correct CAD drawings of the building shell

6.1.6 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

6.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

7.0 Quality Assurance

Contractor performance shall be measured and assessed using the Performance Objectives listed in the Description of Services (3.0).

8.0 Voluntary Protection Program (VPP)/Safety

8.1 Voluntary Protection Program: The Air Force is part of the OSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP.

Information on VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html

9.0 Base/Installation Specifics

9.1 All commercial trucks must enter through Gate 26A, WPAFB, Ohio, which is located off St. Rt. 235, WPAFB, Fairborn, Ohio, for inspection. In accordance with the Installation 88 ABW/SFS base entry procedures must adhere to delivery vehicle process requirements mandated by the WPAFB AFI 31-101. Once at Gate 16A the driver must have a current pass AF Form 75, Visitor Pass, requested by NASIC/A4CX, Area A, Building 1, POC assigned from Interior Designer, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

9.2 Gate Procedures:

• Once at Gate 26A be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Gate 26A, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

http://www.osha.gov/dcsp/vpp/index.html

• This procedure will occur each time a commercial truck requests access to the base.

9.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

9.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Area A, Building 286.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

9.5 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Area A, Building 286, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

9.6 Mission Essential Services: Contractors are not considered mission essential.

9.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

10.0 Delivery

10.1 Delivery Details

10.1.1 Receiving Dock is available. No need for a liftgate truck.

10.1.2 Receiving Dock times (workday hours 0700-1500)

10.2 Period of Performance: Delivery to take place within 120 days from contract award.

10.3 Delivery to be coordinated with all applicable furniture packages and any additional contracts such as SABER/MACC construction project that could be occurring in project site.

10.4 The government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

10.5 Payment: 100% payment upon completion of all requirements specified in this

Statement of Work. Payment shall be made on a net 30 basis. Invoices shall be submitted and paid through Wide Area Work Flow (https://wawf.eb.mil)

11.0 Attachments

11.1 Drawings: Furniture Plan

11.2 CID Package / Furniture Cutsheet

Performance Objective SOW

Paragraph Performance Threshold

1) General –Oversight and accountability for all people and equipment used and product ordered for a project

3.1 No more than 1 customer

complaint per time period and resolution of all issues identified by the COR within 24 hours

2) Design – design was provided within the allotted time frame, fulfills the customer’s requirements and fits appropriately within the site conditions of the space.

3.2 Zero late delivery of designs. Issues relating to customer requirements and site conditions will be successfully resolved within 24 hours.

3) Product Markings – products are labeled with appropriate markings so future users can identify them at a later date.

3.3 Minimal mistakes in

product markings (less than 1%). Mistakes shall be corrected within 48 hours of identification by the GPM

4) Delivery – delivery time met expectations and was unloaded by appropriate contractor personnel using appropriate equipment without damage.

3.4 Zero late deliveries.

Damage resolved in accordance with the SOW.

5) Installation/Removal

– product was uncrated, and assembled per manufacturer’s instructions and per customer’s approved layout within the allotted time frame

3.5 No more than one

customer complaint per week. Complaints must be successfully resolved within 48 hours.

6) Acceptance – All punch list items have been remedied and all furniture is in proper working condition.

3.6 Zero punch list items

remain unresolved prior to project completion.