Attachment 2. Addendum to 52.212-1 Propane IDIQ.pdf

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2023)

ADDENDA TO 52.212-1-- INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY

REFERENCE. THIS ADDENDA SUPPLEMENTS FAR 52.212-1.

I. SOLICITATION PROVISIONS IN FULL TEXT

Notice: The following provisions are hereby replaced in full text:

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored herein.

Addendum to 52.212-1(c), Period for acceptance of offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers."

Addendum to 52.212-1(d), Product samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple offers, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

II. QUOTATION PREPARATION INSTRUCTIONS Each Offeror is required to submit their quotation as specified in solicitation FAR provision 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, along with the following addendum. Failure to provide any required information may result in an offer being determined non-responsive.

A. Question and Anwers (Q&A’s) Instructions and Deadlines:

Questions/Concerns. All questions must be submitted in writing via email no later than 9 February 2026 at 10:00 AM PST. Responses to questions will be posted by the Government to SAM.gov, the contracting opportunities website. Late requests to Questions and or Concerns will not be reviewed nor considered. Questions in response to this notice shall be sent via e-mail to the point of contacts listed below.

Government Points of Contact:

Cali McVay, Contracting Officer Email: cali.mcvay.1@us.af.mil

Brady Langelan, Contract Specialist Email: brady.langelan@us.af.mil

B. Site Visit Information:

A site visit will be offered, and attendance is highly encouraged. The site visit is scheduled for Thursday, 5 February 2026 at 10:00 AM PST. The meeting place will be the 9th Contracting Squadron located at 3500 B Street, Bldg. 2529, Beale AFB CA 95903. Departure to the site will begin promptly at 9:45 AM

PST.

The Government WILL NOT provide transportation to travel between the sites and recommends arriving at least 30 minutes earlier in order to sign-in at the Visitors Center and retrieve a pass. Offeror’s that do not attend the site visit will still be eligible for award.

Interested parties shall submit a complete visitor request form to the Contracting Officer, Cali McVay at cali.mcvay.1@us.af.mil in order to attend the site visit. Requests shall be received NO LATER THAN Monday, 02 February 2026 at 10:00 AM PST. Below outlines instructions for first time visitors and returning visitors:

For First-Time Visitors:

1. Complete the DBIDS pre-enrollment via any smart device at https://dbids-global-enroll.dmdc.mil/ (This is the initial step in creating the first-time visitor’s DBIDS profile)

2. Save the automatically generated QR/Alpha numeric code upon completion of the pre-enrollment.

(This will be needed in the email from the sponsor)

3. Obtain a copy of the visitor driver’s license

4. Complete the Visitor Pass Request Form, (highlighted sections are mandatory) obtained at https://www.beale.af.mil/ (located at the bottom left of the home page under “Pre-enrollment Documents and Rideshare Documents”)

5. Sponsor will then E-mail attachments from steps 2-4 to the Visitor Control Center via org box.

Note 1: Identity proofing and vetting is still accomplished manually by Security Forces personnel (CVIA/Pass and Registration).

Note 2: After a satisfactory background check is complete, Pass and Registration will email the sponsor of their visitor’s approved status and may proceed to an installation gate for issuance of the visitors pass.

Note 3: Upon arrival at the following Installation Entry Control Points: (Schneider Gate or Vassar Lake Gate) fingerprinting will be required to complete the visitor’s DBIDS profile.

Note 4: After a dissatisfactory background check, Pass and Registration will email the sponsor of their visitor’s denial status per Beale AFB’s Integrated Defense Plan (IDP) access denial criteria.

Returning Visitors (An individual who already has a DBIDS profile):

1. Complete the Visitor Pass Request Form, (highlighted sections are mandatory) obtained at https://www.beale.af.mil/ (located at the bottom left of the home page under “Pre-enrollment Documents and Rideshare Documents”)

2. Sponsor will then provide/attach the Visitor Pass Request Form in an email to the Visitor Control Center.

It is the interested party's responsibility to ensure request has been received. This information will be used to obtain base access passes and safeguarded IAW procedures outlined in the Privacy Act of 1974 and DoD 5400.11R.

C. General Instructions:

Quotation Due Date. Technical, Past Performance and Price Volumes shall be submitted via e-mail to the point of contacts listed above by the due date specified in the solicitation. Late quotations will be processed in accordance with FAR 52.212-1(f), "Late submissions, modifications, revisions, and withdrawals of offers."

It is the offeror’s responsibility to confirm receipt of all submissions

1. To ensure timely and equitable evaluation of the quotation, the Offeror must follow the instructions contained herein. The quotation must be complete, orderly, and in accordance with (IAW) the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to the identified evaluation factors and sub-factors below. Failure to meet a requirement may result in an offer being ineligible for award.

2. Solicitation and Solicitation Amendments. Offeror shall provide a signed copy of the Request for Quote from an individual legally authorized to bind the offeror and complete all fill-in blocks. In the event any amendments to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued. The signed solicitation and any solicitation amendments shall be submitted within Volume III – Price.

3. Responsibility. The Government shall determine responsibility of offerors in accordance with the requirements in FAR Part 9.

• Offeror shall clearly identify in their quotation if the Offeror takes exception to any of the requirements of the PWS or terms and conditions of this solicitation.

• Offeror shall complete the necessary fill-ins of clauses and provisions within the Solicitation and return with the quotation.

4. System for Award Management (SAM) Registration. To be eligible for award, offerors must be registered in SAM and shall complete Representations and Certifications within the system:

https://www.sam.gov/ (Reference FAR Provision 52.204-7, System for Award Management).

A. Quotation Preparation Instructions.

1. Instruction to Offeror.

The quotation instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all the requirements as stated in the PWS and the evaluation criteria stated herein. The Offeror’s quotation shall include all data and information requested and shall be submitted in accordance with these instructions. Non-conformance with the instructions provided may render an Offeror ineligible for award.

2. Volume Information.

Offeror’s quotation shall consist of three (3) separate volumes. The quotation shall not exceed the limits stated in the table below. If the page limits are exceeded, the pages in excess of the limit shall not be read or considered in the evaluation of the quotation. The Government will not accept any changes to the contractor’s quotation after the closing date of the solicitation (See FAR 52.212-1(f) for further information regarding late quotations). It is the Government’s intent to award without interchanges. If interchanges occur, the specified page limits for Interchange Notices (INs) responses will be identified in the letters forwarding the INs to the Offerors.

Table 1 – Number & Type of Copies Required Volume Content Copies Delivery

Instructions/Limitations I Technical Original +1 (1 Original plus, 1 Redacted copy) Redacted copy should not include any reference to the company name or names of personnel and/or any identifying logos

No more than 10 pages

II Past Performance Original +1 (1 Original plus, 1 Redacted copy) Redacted copy should not include any reference to the company name or names of personnel and/or any identifying logos

No more than 3 Past Performance Summary Sheet (PPSS) and associated CPARS.

III Price Original Pricing shall be provided in the Supplies or Services and Prices/Cost section Attachment 1 - Solicitation.

Proposed price shall include whole dollar calculations only

Page limit includes: all attachments, appendices, charts, graphs, diagrams, tables, photographs, and drawings. Page limit does not include cover sheets for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, INs, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the quotation. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc.

2.1 The Offeror shall number each page in order to eliminate any confusion. In the event the Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

2.2 No resumes will be accepted or as part of the volume’s page count.

2.3 Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Text lines will be, at a minimum, single-spaced.

2.4 Tables, Charts, Graphs, Figures, etc. Legible tables, charts, graphs, and figures shall be uncomplicated, legible, and shall not exceed 8.5 x 11 inches in size. Text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

B. Quotation Content.

Volume I – Technical

1. Each Offeror shall submit a Technical Volume IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. An Offeror’s quotation submission represents that the Offeror will perform all the requirements specified in the solicitation and attachments herein. Responses will be evaluated against the criteria outlined in the FAR 52.212-2, Addenda. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s quotation.

Responses will be evaluated against the criteria outlined in FAR 52.212-2 Addenda. The quotation should not simply rephrase or restate the Government's requirements but shall provide convincing rationale to address how the Offeror intends to meet the requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's quotation.

2. The Technical Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in FAR 52.212-2, Addenda. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the

PWS.

Factor 1 – Technical.

The technical evaluation provides an assessment of the Offeror’s capability to satisfy the Government’s requirements. Quotations that fail to meet any material requirement will be determined technically unacceptable and ineligible for award. The Government’s technical evaluation team will review the technical subfactors and apply their subject matter expertise to determine if an Offeror has provided a technical volume that articulates a clear understanding of the Propane Gas and Related Services requirement.

Sub-Factor 1 – Technical Acceptability. The Offeror shall submit a brief technical narrative, not to exceed 10 pages, confirming compliance with the PWS. At a minimum, the technical narrative shall:

a) The Offeror shall provide a detailed narrative confirming ability to perform propane delivery services IAW para. 3.2.

b) The Offeror shall provide a detailed narrative confirming ability to perform preventative and on-call maintenance IAW PWS para. 3.3.

c) The Offeror shall provide a detailed narrative confirming staffing meets certification and safety requirements IAW PWS 3.3.2.3.

d) The Offeror shall provide a detailed narrative confirming ability to meet response times and reporting requirements IAW PWS para. 3.3.2.4.

Volume II – Past Performance.

1. Quality and Satisfaction Rating of Contracts: The Government reserves the right to use relevant performance assessment ratings from sources available to the Government, to include, but not limited to, Contractors Performance Assessment Reporting System (CPARS), interviews with Program Managers, and/or non-Government sources, such as any commercial business or customers referenced by the offeror.

2. Past Performance Summary Sheet: Provide at least one (1) and no more than three (3) of the most relevant contracts performed. The offeror shall complete the Past Performance Summary Sheet (PPSS)

(Attachment 6) for each contract/project performed of similar scope and complexity, along with corresponding CPARS for referenced contract. Include a detailed rationale supporting your assertion of relevance, identifying specific aspects of the past contract deemed relevant and how they relate to the proposed effort. If an

Offeror is unable to obtain all requested information for a PPSS, the remaining completed sections should still be submitted; however, an incomplete reference may be given less weight. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

3. The Government may also consider the past performance of affiliated companies or operating divisions within the parent company or joint ventures of the parent company, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when it is reasonable to attribute the experience of the past efforts to the proposed effort and when the quotation clearly demonstrates the resources (e.g. financial resources, overall oversight and management, or other resources) of the parent or affiliated division will meaningfully affect performance of the instant acquisition. If providing past performance information on predecessor companies the offeror shall provide a roadmap demonstrating succession of ownership. As part of this explanation, describe how these changes impacted the relevance of any efforts you identify.

Volume III - Price.

1. The Offeror shall propose and insert a whole dollar unit price, with no decimal places, for each firm-fixed-priced (FFP) CLIN. The FFP CLINs, which shall be populated, can be found in the Supplies or Services and Prices/Cost section of the SF1449. The Offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs.

2. The prices shall be expressed as quantities multiplied by the unit price which equals the extended amount for each FFP CLIN.

3. Price will not be rated or scored but will be evaluated for fair and reasonableness using various price analysis techniques. The Offeror shall ensure the proposed price is reasonable, balanced, and complete. An Offeror who submits a price quotation that is determined to be unreasonable (either initially or as a result of interchanges) is not awardable and will be eliminated from the competition.

4. If the CO determines that additional information is needed or that adequate price competition no longer exists, the Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

5. Data beyond that required by this instruction shall not be submitted unless it is essential to document or support the Offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume III). Under no circumstances shall this data and documentation be included elsewhere in the quotation.