Attachment 2 - Design Submission Requirements.pdf

Attachment 2 (Design Submission Requirements)

Loma Linda VAMC

Construct Parking Structure

Project No. 605-353

DESIGN SUBMISSION REQUIREMENTS

1. GENERAL REQUIREMENTS:

A. Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov. Please pay specific attention to the schematic, design and construction submission requirements.

B. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where they are not required

(e.g. Do not address Site Development and Landscaping for interior renovation projects)

2. DELIVER:

A. Deliver all design packages directly to the COTR on the established dates to allow the VA to review.

B. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

C. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C May 2006. The manual is available at the following address: http://www.cfm.va.gov.

3. 35% DESIGN SCHEMATIC/DEVELOPMENT SUBMISSION

A. Enclosure “A” 35% Submission Requirements

B. Checklist of Requirements for the 35% Design Development Submission.

i. Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (35% Design

Development)

ii. Identify Working Drawings scope within construction budget

iii. Identify impact of existing asbestos

iv. Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to

OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

v. Identify all design calculations

vi. Identify all existing utilities and utility requirements

vii. Identify all potential bid deduct alternatives

viii. Identify all phasing requirements for construction to minimize impact on medical center operations http://www.cfm.va.gov/ http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/

ix. Design all finishes, required submittals

x. Deliverables: (1) Executive Narrative (2)Drawings, (3)

Specifications Table of Content, (4) Executive Brief, (5)Cost

Estimate with cover sheet, (6) Presentation Boards (Artist Rendition and Design Boards)

4. 65% DESIGN DEVELOPMENT (PHASE I) SUBMISSION

A. Enclosure “B” 65% Submission Requirements

B. Checklist of Requirements for the 65% Design Development Submission.

i. Address all comments from the 35% review.

ii. Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (65% Design

Development)

iii. Identify Working Drawings scope within construction budget.

iv. Finalize impact of existing asbestos

v. Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to

OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

vi. Identify all design calculations

vii. Identify all existing utilities and utility requirements

viii. Identify all potential bid deduct alternatives

ix. Identify all phasing requirements for construction to minimize impact on medical center operations

x. Design all finishes, required submittals

xi. Consolidate all necessary submittals by specification section on an

Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

xii. Present energy modeling and financial impacts using various types of windows for consideration.

xiii. Develop Infection Control Risk Assessment (VA EC-43)

xiv. A/E shall utilize the services of the Network 4 Fire and Safety

Consulting firm to conduct a fire and life safety peer review of the project. The A/E shall provide the Project Engineer with a complete copy of the 65% documents for submission to the consulting firm.

The designated firm will return comments to both the A/E and the VA

Project Engineer prior to the corresponding review meeting.

xv. Deliverables: (1) Drawings, (2) Specifications, (Cost Estimate with cover sheet, (3)Energy management Packet, (4) Fire Protection

Packet, (5) Draft Plans per SOW, (6) Investigation/study reports,

(7) Schedule (8) Design Boards

5. 95% DESIGN DEVELOPMENT (PHASE II) SUBMISSION

A. Enclosure “C” 95/100% Submission Requirements

B. Checklist of Requirements for the 95% Design Development Submission.

i. Address all comments from the 65% review.

ii. Design all finishes, required submittals

iii. Consolidate all necessary submittals by specification section on an

Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

iv. Revise and update cost estimate

v. Preparation of project scope for advertisement and account for any bid deduct alternatives developed in the 95% design submission

vi. Finalize all design calculations

vii. Finalize all potential bid deduct alternatives

viii. Finalize all phasing requirements for construction

ix. Finalize Infection Control Risk Assessment (VA EC-43)

x. Address all comments from the VISN Safety and Fire Protection Review

xi. Deliverables: (1) Drawings, (2) Specifications, (3)Cost Estimate with cover sheet, (4) Final Draft Plans per SOW,

6. 100% DESIGN DEVELOPMENT SUBMISSION

A. Enclosure “C” 95/100% Submission Requirements

B. Checklist of Requirements for the 100% Design Development Submission.

i. Address all comments from the 95% review.

ii. Design all finishes, required submittals

iii. Consolidate all necessary submittals by specification section on an

Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

iv. Revise and update cost estimate

v. Preparation of project scope for advertisement and account for any bid deduct alternatives developed in the 95% design submission

vi. Finalize all design calculations

vii. Finalize all potential bid deduct alternatives

viii. Finalize all phasing requirements for construction

ix. Finalize Infection Control Risk Assessment (VA EC-43)

x. Address all comments from the VISN Safety and Fire Protection Review

xi. Deliverables: (1) Drawings, (2) Specifications, (Cost Estimate with cover sheet, (3)Energy management Packet, (4) Fire Protection

Packet, (5) Final Plans per SOW, (6) Schedule (8) Presentation Board and Final renderings, (9) Signature Cover Sheet with Project Pens for signing.

7. CONTRACT DOCUMENTS (CD) SUBMISSION

A. Enclosure “D” Submission Requirements

B. Submit a complete document set of all contract requirements. The Cover

Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

ENCLOSURE A

Deliver the following (labeled with 35% Design Development Document Submission) and include this attachment as a checklist with your submission:

35% Design Development Submission Requirements

❑ 3 copies of a narrative report forwarding the design development 35% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall also contain sample catalog cut sheets of new equipment to be installed in the design. Shall include IH Report - Task 1 as per Attachment F and F1.

❑ 3 sets of all drawings updating all previous comments required by project, produced on AutoCAD 2010 software.

❑ 2 copies of updated itemized cost estimate by spec section and trade (labor, material and equipment)

❑ 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

❑ 1 copy of drawings in AutoCAD 2010 and .pdf format and specifications in Microsoft Word 2010 on

(CD)

ENCLOSURE B

Deliver the following (labeled with 65% Design Development Document Submission) and include this attachment as a checklist with your submission:

65% Design Development Submission Requirements

❑ 3 copies of a narrative report forwarding the design development 65% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall contain sample catalog cut sheets of new equipment to be installed in the design. Report shall include energy modeling reports with financial impacts of various window types. Shall include IH Report - Task 1 as per Attachment F.

❑ 3 sets of all drawings updating all previous comments required by project produced on AutoCAD 2010 software.

❑ 2 copies of updated itemized cost estimate by spec section and trade (labor, material and equipment).

❑ 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

❑ 3 copies of Infection Control Risk Assessment.

❑ 1 copy of schedule on Sheet D size paper.

❑ 1 additional copy each of the custom edited VA Master Specifications and drawings as specified above are to be delivered to a third party fire and life safety firm on the same dates as delivered to the Project

Manager. A letter of transmittal signifying delivery will be forwarded to the Project Manager. A/E shall utilize the services of the Network 4 Fire and Safety Engineer, to conduct a fire and life safety peer review of the project throughout the design. Comments resulted from the peer review shall be incorporated into the design at no additional cost.

ENCLOSURE C

Deliver the following (labeled with 95/100% Design Development Documents Submission) and include this attachment as a checklist with your submission:

95/100% Design Development Submission Requirements

❑ 3 copies of a narrative report forwarding the design development 95/100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall also contain sample catalog cut sheets of new equipment to be installed in the design. Shall include IH Report - Task 1 as per Attachment F.

❑ 3 sets of all drawings updating all previous comments required by project produced on AutoCAD 2010 software.

❑ 2 copies of updated itemized cost estimate by spec section and trade (labor, material and equipment).

❑ 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

❑ 3 copies of the Infection Control Risk Assessment.

❑ 3 copies of schedule on Sheet D size paper.

ENCLOSURE D

EXPECTATION: Submit complete bid document for final review prior to solicitation. Continue to submit bid documents until all changes are incorporated by the A/E for final signature prior to solicitation. Upon approval duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission:

Contract Document Submission Requirements

❑ 1 copy of the Cover Sheet (AutoCAD) for final VA signatures.

❑ 3 sets of all drawings updating all previous comments required by project, produced on AutoCAD 2010 software – for final VA review. If approved, final sets to be submitted with signed off cover sheet.

❑ 3 copies of final project specification (two bound; one loose) prepared in Microsoft Word 2010 software. Include a master submittal list in the specifications.

❑ 8 CD Sets containing

❑ All drawings in AutoCAD 2010 and in .pdf file

❑ All specifications in Microsoft Word 2010

❑ Level II Schedule

❑ Other documents developed for Bid Solicitation

❑ Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

❑ Upon signature approval, provide five sets of final Contract Documents (complete with VA signed

Cover Sheet). Provide two ½ size sets of drawings.