Attachment 2 CLDS Surface Tablets Redacted brand Name Justification.pdf

CONTROLLED UNCLASSIFIED INFORMATION

Single Source Justification (Simplified Acquisition)

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? D Yes

Contracting Activity: Depart ment of the Air Force, Air Education and Training Command (AETC), 42nd Contracting Squadron, Maxwell AFB, AL 36112

Project/Program Name: CLOS Surface Pro Tablets

Purchase Request / Local ID Number: F2XHC65232AW01

Estimated Contract Cost (including Options): -

Section B: Description of the Supplies/Services Required

The Civilian Leadership Development School has a requirement for Microsoft Surface Pro Tablets in conjunction with accessories to include Dock, Case with built in CAC reader, and keyboard with stylus.

The estimated total value of this requirement is - with no option years using 3400 Funds (Air Force) CUN 0001 - 13' Microsoft Surface Pro 1 O Tablet - Part Number: XP7-00001- (QTY26) - (Unit EA) CUN 0002 - Kensington Blackbelt Tablet Case with CaC reader - Part Number: K62539WW - (QTY26) - (Unit EA) CUN 0003 - Microsoft Surface Pro Keyboard with stylus - Part Number: 8 X 6-00168 - (QTY26) - (Unit EA) CUN 0004- Microsoft Surface Dock - Part Number: EP2-19862 - (QTY26) - (Unit EA)

Section C: Justification for Soliciting from a Single Source or Brand Name

The Civilian Leadership Development School (CLOS), now operating under the Air Force Global College (AFGC), requires Microsoft Surface Pro tablets to ensure compatibility and interoperability with AFGC's existing systems and infrastructure. AFGC determined prior to 2019, beginning with the Surface Pro 4, that the Microsoft Surface Pro best met their operational needs and has used it as the backbone platform of their operations ever since.

AFGC has fully integrated Surface Pro devices into their instructional and administrative workflows. The peripheral equipment used with the Surface Pro, including power supplies, docking stations, and CaC-enabled cases, is proprietary and only compatible with this specific device. Using the same hardware platform between CLOS and AFGC simplifies integration and supports shared inventory, training, and support.

CLOS is actively integrating with AFGC to deliver a Civilian Associates Degree Program and congressionally directed supervisory and management training for Department of the Air Force civilian employees. This includes courseware development, Learning Management System (LMS) integration, classroom and online instruction, and student lifecycle management. The Surface Pro's portability and performance enable faculty and staff to travel to Arizona State University (ASU) and other locations to present at conferences and deliver curriculum. The Surface Pro best supports essential platforms such as Microsoft Teams, M365, and video conferencing tools.

Section D: Efforts to Obtain Competition

On September 9, 2025, 42 CONS posted a sources sought notice to three platforms: to 2GIT under RFI #1781671, to GSA MAS 33411 under RFI #1781645, and to SAM.gov under NAICS 334111 with Notice ID F2XHC65232AW02. The source sought notice allowed vendors to propose either the exact Microsoft Surface Pro items listed or "or equal" products. To ensure compatibility with the operational standards of the CLOS and the AFGC, vendors proposing alternate brands were asked to confirm whether their products met specific interoperability and performance criteria. These included full integration with Microsoft-based infrastructure and software platforms, support for Windows OS and compatibility with enterprise management tools used by CLOS, native CAC authentication without middleware or third-party conversion tools, full accessory compatibility including keyboard, dock, and stylus, and assurance that proposed items would not reduce or limit current system capabilities. No vendor proposed a compliant alternate product.

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Single Source Justification (Simplified Acquisition)

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Upon the closing of the RFI on 2GIT on September 11, 2025, three vendors, and submitted responses. and offered product part numbers that did not match those listed in the SOR. submitted all four required part numbers; however, some items were quoted as open market items rather than being listed on their 2GIT schedule.

Upon the closing of the RFI on GSA MAS on September 11, 2025, fifteen vendors submitted responses:

and and Of these, eleven vendors, and and offered product part numbers that did not match those listed in the SOR. The remaining five companies, and submitted matching part numbers for all required items. An email was sent to all five vendors on September 11, 2025, to confirm whether these items were on their GSA schedule. Four companies, and responded, confirming that all items listed were offered through the open market. did not respond.

Upon the closing of the SAM.gov sources sought, four vendors, and submitted responses. All four vendors confirmed they could provide all part numbers listed in the SOR. In addition, all four companies are small businesses under NAICS 334111.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

The Microsoft Surface Pro tablets currently in use have a limited operational lifespan. When a future refresh or replacement is required, CLDS and AFGC will conduct a new evaluation to determine whether continued use of Microsoft-branded devices remains necessary. This assessment will include a review of available alternatives to determine if other brands can meet the interoperability, performance, and compatibility requirements without introducing operational risk or additional cost.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

15-Sep-2025

Typed Name and Rank/Grade of Contracting Officer

Khadijah Jones / SSgt - E-5 / PKB

Signature of Contracting Officer

JONES.KHADIJAH.TAKEYAH.

1537486780

Digitally signed by

JONES.KHADIJAH.TAKEYAH.1537486780