ATTACHMENT 2 C and M Shop_Janitorial Specifications SOW.pdf

SPECIFICATIONS – CONSTRUCTION AND MAINTENANCE SHOP OFFICE

Statement of Work

C.1 SCOPE

The intent of this contract is to provide multi-year janitorial services for the Construction and

Maintenance Shop Office. Effective contract dates will be as follows:

➢ September 1, 2025- August 31, 2026 (Base Year Bid)

➢ September 1, 2026- August 31, 2027 (Optional Year 1 Bid)

➢ September 1, 2027-August 31, 2028 (Optional Year 2 Bid)

➢ September 1, 2028-August 31, 2029 (Optional Year 3 Bid)

➢ September 1, 2029-August 31, 2030 (Optional Year 4 Bid)

C.2 DESCRIPTION AND LOCATION

JW Toumey Nursery, E23985 Old US 2 East, Watesmeet, MI 49969

NOTE: The Construction and Maintenance Shop Building is co-located on the JW Toumey

Nursery site. It is the first building on the west (right) side of the Nursery access road.

C.3 PERFORMANCE REQUIREMENTS

➢ Office area shall be cleaned one (1) time per week.

➢ Cleaning services shall be done during office hours as arranged with COR.

➢ Typical work week is Mon-Thurs, 6 AM – 4:30 PM, with Friday off.

➢ Office/restroom area is approximately 400 Square Feet.

Office & Commons Area

➢ Dust all services, such as but not limited to: file cabinets, shelves, desks and tabletops, wall hangings, computers, keyboards, calculators, phones, copiers, paper shredders, and other exposed services.

➢ Sweep and mop floors according to the specified requirements of the individual surfaces

(tile, rubber flooring, etc.).

➢ Clean and/or defrost refrigerators twice a year.

➢ Interior and exterior room doors/windows will be wiped as needed and according to specific surfaces.

➢ Empty all wastebaskets. Deposit all garbage in the appropriate dumpster outside. All recyclables will be kept separate and put in recycle containers outside.

Bathroom

➢ Clean and disinfect stools and urinals.

➢ Wipe and clean sinks and counter tops.

➢ Wipe and clean walls behind sinks, countertops, toilets and urinals.

➢ Clean mirrors with glass cleaner.

➢ Fill toilet paper dispensers and soap dispensers.

➢ Sweep and mop floors

Twice per year (every six months)

➢ Clean all office windows inside and outside, including the blinds.

Four times per year (every three months)

➢ Damp wipe wastebaskets.

➢ Shampoo upholstered chairs.

➢ Wipe down chair legs.

C.4 SUPPLIES

All supplies are included in price by the Contractor. The Forest Service will provide toilet paper, paper towel and garbage bags. Cleaning products must comply with a comprehensive and sustainable Green Cleaning Program. Consult website: www.greenseal.org. Choices of Green supplies along with their MSDS sheets will be submitted to the COR for approval before use.

All supplies and materials used in this contract and not provided by the government shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased cleaners, biobased degreasers, floor wax, etc.) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

For the biobased content products evaluation, all non-chemical products proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated Biobased

Products List (DBPL) whenever practicable. Contractors should provide data for their biobased solvents and cleaners to document biobased content, and source of biobased material (i.e.

particular crop or livestock). These products shall meet the requirements established by applicable Federal specifications and standards or be considered unacceptable for use.

Five days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any materials which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied.

C.5 CONTRACTOR EMPLOYEES

The Contractor shall prohibit employees from opening desk drawers or cabinets, and using telephones or office equipment provided for Official Government Use.

http://www.greenseal.org/

The Contractor shall prohibit employees from having children or pets in the building during the performance of duties.

The Contractor or Contractor’s designated supervisor shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the COR.

At least five days prior to start of the contract the contractor shall submit a list of names and background information of all employees who will have access to the buildings in performance of the contract work. This list needs to be kept current when employees are replaced or substituted in the performance of the work under the contract. If the Contracting Officers

Representative finds an employee unsuitable or unfit for his assigned duties, the contractor shall be advised immediately that such an employee cannot continue to work or be assigned work under the contract.

Combinations to the outside entrance doors will be issued only to the contractor's employees.

C.6 MISCELLANEOUS REQUIREMENTS

The Contractor shall perform the following in conjunction with regular contract specifications on a daily basis:

a. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

b. Lights shall be used only in areas where and at the time when work is actually being performed. Insure that all lights are turned off upon completion of cleaning the area.

c. Turn in items found to the COR.

d. Check all windows and doors to be sure they are secure before leaving. Report any unusual traffic in parking lots to the COR.

Water faucets or valves shall be turned off after the required usage has been accomplished.

Mechanical equipment controls for heating, ventilation, and air-conditioning system will not be adjusted by the cleaning crew workers.

Cleaning of all flooring and counter tops will be performed according to manufacturer’s instructions or industry standards.

The Contractor shall perform the following services to provide for the safety and protection of building personnel and property against injury, loss and/or damage from any preventable cause, including, but not limited to: fire, theft, espionage, and sabotage.

Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss and/or damage.

Establish a system for custodial personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

Prepare reports of accidents and fires and submit to the COR; maintain and make available all records in connection with protection activities.

In the event of emergency or unusual occurrences adversely affecting the interest of the

Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.