Attachment 2_AE-SOW Pituffik SB (5May25).pdf

STATEMENT OF WORK (SOW)

FOR

ARCHITECT-ENGINEERING IDIQ CONTRACT

OTHER INVESTIGATIVE SERVICES

DESIGN (TITLE I ) SERVICES

INSPECTION AND SURVEILLANCE (TITLE II) SERVICES

Revised 5 May 2025

Revised 5 May 2025 i

TABLE OF CONTENTS

Contents

1 PART 1, SCOPE OF WORK

1.1 General Requirements:

1.2 Services Required

1.3 Project Description. To Be Determined (TBD)

1.4 Existing Conditions. (TBD)

1.5 Project Specifics. (TBD)

1.6 Submittal Requirements. (TBD)

1.7 Project Cost Limitations. The programmed project amount is (TBD)

1.8 Contract Administration. The contract administration shall be by:

1.9 Points of Contact (POC)

1.10 Deliverables Distribution

1.11 List of Required Actions

2 PART 2, GENERAL INFORMATION AND DEFINITIONS

2.1 Task Order

2.2 Types of Services

2.3 Technical Information

2.4 Presentations, Meetings, and Communications

2.5 Review Comments

2.6 Project Documents

2.7 Existing Drawings and Specifications

2.8 Security Passes

2.9 U.S. Government Use of Reports and Designs

2.10 Privileged Information

2.11 Statement of Work (SOW)

2.12 Classified Documents

2.13 Publications

2.14 Critical Requirements

2.15 Facilities Excellence Standards

2.16 Computer Aided Drafting and Design (CADD) and Building Information Modeling (BIM) Standards

2.17 Project Synopsis

2.18 Software

3 PART 3, ARCHITECT-ENGINEER FEE PROPOSAL

3.1 Fee Proposal

3.2 List of Required Actions

3.3 Clarifications

3.4 As-Built Drawings

4 PART 4, SERVICES REQUIRED

4.1 Not Used

4.2 OTHER INVESTIGATIVE Services

4.3 DESIGN (TITLE I) Services

4.4 Construction Inspection and Surveillance Services (Title II)

5 PART 5, DESIGN/STUDY CRITERIA

5.1 Design/Study Publications

5.2 Communication Systems

5.3 Fire Alarm Systems

5.4 Security Alarm Systems

5.5 Asbestos, Lead, and other toxics

6 PART 6, PROJECT MANAGEMENT

6.1 Contractor’s Project Design/Study Engineer

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6.2 Contracting Officer

6.3 Government Project Manager

6.4 Project Site's Point of Contact (POC)

7 PART 7, POST DESIGN RESPONSIBILITIES

7.1 Additional Design Effort

7.2 Post Construction Award Inquiry

ATTACHMENT 1

ARCHITECT - ENGINEER FEE for OTHER and DESIGN (TITLE I) SERVICES

ATTACHMENT 2

DOCUMENT COVER & FLY SHEET FORMAT

ATTACHMENT 3

ARCHITECT - ENGINEER FEE for CONSTRUCTION INSPECTION AND SURVEILLANCE (TITLE II) SERVICES

ATTACHMENT 4

Wind Load - Characteristic Velocity Pressure, q, for Pituffik SB, Greenland

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1 PART 1, SCOPE OF WORK

NOTE: Part 1 will be issued with each individual task order and will contain project specific information.

1.1 General Requirements:

Provide TITLE I Design, TITLE II Construction Surveillance and Inspection, and OTHER Investigative Services at Pituffik SB, Greenland to include a broad variety of maintenance, repair, and minor construction projects. Required field investigations, recommendations, studies, reports, conceptual solutions, cost estimates, calculations, measurements, metering, testing, inspections, preparation and review of design plans and specifications, produce research, evaluation of contractor proposals, shop drawing review and construction inspection and presentations to coordinating agencies are within the scope of work. Specific projects may include multi-discipline engineering and architectural services for renovations and/or improvements, facility maintenance and repair alterations and modernization and other planning functions for issues relative to planning services. Designs may also require asbestos and lead based paint removal, “Green Design” products and practices and the use of energy saving materials and methods. At least the following disciplines or areas of expertise may be required: architecture, interior design, civil, landscaping, structural, mechanical, electrical, roofing, seismic, sanitary, fire protection, corrosion, soils, radio frequency interference (RFI) and electromagnetic pulse (EMP) shielding, energy management control system (EMCS), power distribution, heating, ventilation, air conditioning (HVAC) controls, power distribution, construction inspection, facility interior studies, site and traffic planning. Some contractor personnel or their consultants may be required to obtain Department of Defense security clearance and it may be necessary that contractor facilities comply with Department of Defense security requirements.

1.2 Services Required.

OTHER INVESTIGATIVE Services/TITLE I DESIGN Services/ TITLE II Construction Inspection and Surveillance Services for Project ____________, (project name, site name TBD.)

1.3 Project Description. To Be Determined (TBD)

1.4 Existing Conditions. (TBD)

1.5 Project Specifics. (TBD)

1.5.1 Pre-Proposal, Pre-Design and/or Design Review and Site Visit Schedules: The dates and locations of all on-site visits shall be confirmed within 15 calendar days of the receipt of the Task order (specific types and frequency of visits TBD). All on-site visit schedules shall be in coordination with the 821 SPTS/CE Project Engineer.

1.5.2 Comment Suspense. State in the cover letter for each design submittal that all review comments shall be submitted to the 821 SPTS/CE Project Engineer within (TBD) calendar days.

The 821 SPTS/CE Project Engineer's address shall be included in the cover letter.

1.5.3 Special Submittals. (TBD).

1.5.4 Publications. Additional applicable government publications (TBD).

1.5.5 Office and Equipment. The contractor's office, utilities, equipment to support Title II Services shall be furnished by (TBD).

1.5.6 GFE. The Government Furnished Equipment (GFE) to be installed by the contractor is (TBD).

1.5.7 Disability Requirements. (TBD)

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1.5.8 As-Built Drawings. (TBD)

1.6 Submittal Requirements. (TBD)

1.6.1 The (TBD) construction cost database shall be used for all estimates.

1.6.2 An overhead and profit rate of (TBD) shall be applied to the basic cost of all work.

1.7 Project Cost Limitations. The programmed project amount is (TBD).

1.8 Contract Administration. The contract administration shall be by:

Det-1/21CONS, Dag HammarskjÖlds Allé 24, 2100 Copenhagen Ø, ATTN: Contract No ___ (TBD) ____, Commercial Phone (45) 33 41 74 67.

1.9 Points of Contact (POC).

a. Government Project Manager /821 SPTS/CE Project Engineer. (TBD)

b. Pituffik SB Base Maintenance Contract (BMC) Project Engineer. (TBD)

c. 21 CES/CEPD Project Engineer. (TBD)

d. Contracting Officer’s Representative (TBD)

e. Other. (TBD)

1.10 Deliverables Distribution.

1.10.1 Schedule. Once the performance period has been negotiated, a completed List of Required

Actions will be incorporated into the resultant Task order. All submittal documents may be uploaded on an approved website (e.g. DodSAFE at https://safe.apps.mil/).

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1.10.2 Distribution.

SUBMITTAL NUMBER OF COPIES*

Item ACO Gov’t

PM

BMC 21CES COR Other

Para 1.8

Para 1.9a

Para 1.9b

Para 1.9c

Para 1.9d

Para 1.9e

1. Transmittal Letters (Original)

2. Findings & Recommendations Report

3. Meeting Minutes and Memorandums for Record

4. 35% Submittal

5. 65% Submittal

6. 95% Submittal

7. 100% Submittal

8. DoDSAFE submission or mail of drawings and specifications

9. 1/2 Sized Drawings (11”x17”)

1.11 List of Required Actions.

1.11.1 Review Comments. Following the Project Engineer's review of each design level submittal, the

Contracting Officer shall provide the Contractor a copy of the review comments. The Contractor is not responsible for the time used by the Department of the Air Force for reviewing design submittals that may extend beyond that allotted in the List of Required Actions.

1.11.2 Contractor Response to Review Comments: The Contractor shall respond in writing to each of the review comments referenced to the applicable documents within 14 calendar days after receipt of the comments. If the Contractor disagrees with comments, they shall include an explanation of why they disagree in their response. The project engineer will resolve the issue and provide direction to the Contractor.

1.11.3 List of Required Actions:

DAYS PROPOSED BY

CONTRACTOR

OTHER Investigative Services.

• Notice to Proceed (assumed)

• Findings and Recommendations Report

TITLE I Design Services.

• Notice to Proceed (assumed)

• Early Preliminary - 35% Design Submittal

• 35% Design Submittal Review (____ days)

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• Preliminary - 65% Design Submittal

• 65% Design submittal Review (____

• Unchecked - 95% Design Submittal

• 95% Design Submittal Review (____

• Final - 100% Design Submittal TITLE II Inspection Services. (TBD)

2 PART 2, GENERAL INFORMATION AND DEFINITIONS

2.1 Task order.

2.1.1 Issuing Authority. A task order may be issued by the Contracting Officer against this indefinite delivery indefinite quantity (IDIQ) contract for the services and requirements identified in this statement of work and as supplemented by the project specific statement of work.

2.1.2 Level of Effort. It is understood and agreed that the labor categories and charges specified in each task order shall be used in the performance of the statement of work.

2.2 Types of Services.

2.2.1 All services and documents shall be presented in the English language.

2.2.2 OTHER INVESTIGATIVE Services. Included, but not limited to, fact-finding studies, surveys, project site investigations, interior designs, developing design criteria, preparing design standards, traffic studies, remedial action plans for environmental cleanup, research and development of conceptual solutions, use of energy saving materials and methods, utilization of products and practices that conserve and protect natural resources (Green Design), incorporation of seismic design criteria, and other professional services not necessarily connected with a specific construction project. (These services are not a direct part of TITLE I DESIGN Services and are exempt from the statutory design cost limitation).

2.2.3 TITLE I DESIGN Services. All work applicable to the direct production of designs, plans, drawings, specifications, schedules, and project construction cost estimates. (By law, the TITLE I DESIGN Services costs cannot exceed the statutory limit of 10% of the project programmed amount identified in Part I of the statement of work).

2.2.3.1 Quality Assurance. All TITLE I Design Services shall receive a quality assurance review or "proof reading" to: confirm agreement between specifications and drawings and individual disciplines;

verify the adequacy of design and consistency of dimensioning; eliminate ambiguities and critical path conflicts and; confirm there are sufficient details to clearly define construction and assembly requirements. The goal of the quality assurance review is to reduce change orders, modifications and construction costs which result from design deficiencies, errors and omissions. A detailed report signed by a principal officer of the firm confirming that a quality assurance review has been done shall be included with the 95% unchecked final design submittal.

2.2.4 TITLE II INSPECTION AND SURVEILLANCE Services. Assure that construction is in compliance with the contract plans and specifications. Title II services shall include, but not be limited to, on site construction inspection, submittal and shop drawing review and approval and preparation of change orders.

2.3 Technical Information.

All requests for necessary technical information, drawings, and specifications may be made through Det-1/21 CONS or the 821 SPTS/CE Project Engineer with a Memo for Record (MFR) within

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10 calendar days of the request. The Contracting Officer (CO) and Administrative Contracting Officer (ACO), or their designated representatives, are the only persons who can give direction to the contractor and obligate the US Government.

2.4 Presentations, Meetings, and Communications.

2.4.1 Responsibilities. The Contractor shall be responsible for coordinating with the Government

Project Manager all presentations, meetings, and communications with government agencies during project development and design.

2.4.2 Minutes. The Contractor shall record the minutes of all project related meetings they attend and memos for record (MFRs) of any telephone conversations involving project development.

The minutes shall be identified by government project number, government project title, contract and task order numbers, and shall include a roster of attendees. The author of the minutes shall include their name, title and telephone number as part of the document. The minutes and memos for record shall be distributed as required in Part 1, Section 1.10, Deliverables Distribution, within 10 calendar days following the meeting. All submittal documents shall be distributed by email or DoD Safe upload to the Government.

2.5 Review Comments

2.5.1 Following the Government Project Manager's review of each level submittal, the Contracting

Officer shall provide the Contractor a copy of the review comments. The Contractor is not responsible for the time used by the Government for reviewing submittals which may extend beyond that allotted in the Part 1, Section 1.11, List of Required Actions., of the project specific statement of work.

2.5.2 Contractor Response to Review Comments. The Contractor shall respond in writing to each review comments within 14 calendar days after receipt of the comments. If the Contractor disagrees with a comment, they shall include an explanation of why they disagree in their response. The Government Project Manager will resolve the issue and provide direction to the Contractor.

2.6 Project Documents.

2.6.1 2.6.1 Title, Data, Format, and P.E. Stamp. Each page of all drawings and the title page of all specifications and reports shall bear the government project number and project title, project site and address, document title and date prepared. Specification and report size shall be 8 1/2" x 11"; maps, drawings and spreadsheets may be fold out pages. The cover sheet information required for project documents is provided in Attachment 2, Document Cover & Fly Sheet Format.

2.6.2 Professional Engineer's Registration. The contractor shall place their business identification on a paper copy of the 100% Final Design Drawings and on the cover letter for the 100% Design submittal. A registered/licensed engineer in accordance with the Danish statutory requirements directly affiliated with the design submittal must sign the final design drawings and specifications. Project designs involving fire protection, fire detection, and changes of egress may require certification by a Registered Fire Protection Engineer (FPE).

2.6.3 Transmittal Letter. The letter shall:

a. identify all applicable projects by site, number and title;

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b. state that the projects were designed according to the standards and requirements set forth in the Statement of Work included with task order number ______ under contract number

2.7 Existing Drawings and Specifications.

Access will be provided to existing drawings and specifications, analysis, studies, and similar documents relating to the project by the Government Project Manager. The Government Project Manager will supply one copy of the required existing drawings and specifications. All drawings and files provided to the Contractor are “CONTROLLED UNCLASSIFIED INFORMATION”. Drawings and files may only be released on a need to know basis. Requests for additional information shall be in writing to the Government Project Manager. Additional copies will be at the expense of the Contractor. If the requested documents are not available, the Contractor shall be responsible for obtaining all relevant project information. Upon completion of specific project or contract, all drawings provided to the Contractor from the Government shall be returned or destroyed. Proof of destruction is required.

2.8 Security Passes.

Security passes are required for everyone visiting the project site. Three weeks prior to any site visit, the contractor shall supply the 821 SPTS/CE Project Engineer via the CO the name, Social Security number, nationality, date of birth, place of birth, and employer of everyone who will be visiting the project site. If project-related photographs are required, the camera's make and serial number shall be included.

2.8.1 Site Access. Only personnel who have been screened and/or obtained theater clearance will be permitted to access Pituffik SB. The contractor shall be responsible for following the Department of the Air Force and Danish security regulations while working on this contract.

Security regulations will be provided by the Contracting Officer.

2.8.2 Transportation of Contractor Employees. Transportation to or from Copenhagen and Pituffik SB via charter flight will be furnished by the Government. This will not be specified in individual task order packages. Transportation via charter flights must be coordinated in advance with 21 CONS/Det 1 personnel. All other travel arrangements (including cost, hereunder board and lodging) are the sole responsibility of the contractor. On a space-available, and mission non-interference basis, on-base lodging and use of a rental vehicle may be provided by the Government. In such cases, the request for proposal on the individual task orders will state if lodging and/or rental vehicle shall be made available at no cost.

2.9 U.S. Government Use of Reports and Designs.

Following final acceptance of the project's construction documents and final payment to the Contractor is made, the Government may use the reports and designs in any way necessary to carry out its mission. The Contractor shall not be responsible or liable for the results of his design if it is used by the Government in any application other than that described within this statement of work.

2.10 Privileged Information.

All practical precautions shall be taken to prevent the disclosure of the construction cost or any other information which might provide prospective construction contractors, manufacturers or suppliers an advantage over others. In particular, no cost estimates, cost information, or any information bearing a legend of "source selection information”, "proprietary information", "controlled unclassified information" or “CUI” may be released to anyone other than the Contractor's employees with a "need to know" without advance written Contracting Officer approval.

2.11 Statement of Work (SOW).

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The individual project specific statement of work will describe specific services and activities required of the Contractor to fulfill the terms of this task order for individual projects.

2.12 Classified Documents.

The plans and accompanying data referred to in Part 1, Scope of Work, will not be considered classified documents unless otherwise identified by the Contracting Officer.

2.13 Publications.

The contractor shall be responsible for obtaining required publications. The contractor shall maintain the project file and the publications and literature the design was based on for at least one year after final acceptance of the design or until completion of the project's construction.

Information regarding specific Department of the Air Force Regulations may be obtained through the Contracting Officer.

2.14 Critical Requirements.

Pituffik SB has very critical electrical power and heating, ventilations and air conditioning (HVAC) requirements and uninterrupted operation is required. Therefore, the design must minimize all utility outages during construction and keep the site's specified critical loads on line at all times.

(The project site's critical loads will be provided to the Contractor during the initial site visit or as required to allow proper coordination of the work).

2.15 Facilities Excellence Standards.

The appearance of the completed construction shall be designed to be compatible with the existing and planned architectural standards using the project site's current Facilities Excellence or Installation Facilities Standards (IFS) document, if available, or facility standards for materials and colors, as a guide. Facilities Excellence or IFS documents will be made available to the Contractor during the life of this contract, upon request if available. Facilities Excellence Standards and IFS are typically developed as part of the Pituffik SB Installation Development Plan (IDP).

2.16 Computer Aided Drafting and Design (CADD) and Building Information Modeling (BIM)

Standards.

2.16.1 Pituffik Space Base (PSB) uses AutoCAD software. All drawing files shall be compatible with this program. All references to CAD program requirements found in this document pertain to those used in AutoCAD. CAD files shall be saved to a version of AutoCAD which is compatible with the current edition of AutoCAD being used by the Government and at Pituffik SB (currently v2020). All BIM files shall be saved in a version compatible with AutoDesk Revit (currently v2023). All project CAD files shall use the A/E/C Cad Standards [https://cadbim.usace.army.mil/CAD]. These standards are amended and/or appended as follows: Due to difficulty seeing the color yellow (color #2) against a white background (either model space, paper space, or plotted hard copy), this color shall not be used. For any additional questions on CAD and BIM standards please contact the 21 CES POC.

2.16.2 The title block and cover sheet will be provided by the Government upon request.

2.17 Project Synopsis.

Each TITLE I Design project shall be synopsized not to exceed a three sentence paragraph. The project synopsis shall be included as a part of the 95% Unchecked and 100% Design Submittals.

2.18 Software.

All deliverables required to be submitted to the Government in electronic format shall be prepared using software compatible with existing Government software. The Government currently uses the Microsoft Office suite of products, Autodesk AutoCAD, Autodesk Revit, and e4clicks RS Means cost estimating data. Contact the Government Project Manager to determine the correct software product and version being used by the Government.

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3 PART 3, ARCHITECT-ENGINEER FEE PROPOSAL

3.1 Fee Proposal.

The Contracting Officer will provide the Contractor with a project specific statement of work that will set forth the requirements of each individual task order. The Contractor will prepare the fee proposal based upon the individual task order Statement of Work (SOW) and other requirements of the basic contract statement of work. At least, but not limited to, the minimum of data outlined in the basic contract statement of work format provided in Attachment 1 (Architect-Engineer Fee for OTHER Investigative and TITLE I Services) and Attachment 3 (Architect-Engineer Fee for TITLE II Services) shall be provided. The proposal shall include a spread sheet detailing the hours for each skill versus activity, with man-hours and costs identified and totaled.

3.1.1 Pre-Proposal Survey. An on-site survey may be required prior to the submission of a proposal.

Instructions regarding the site survey will be included in the Statement of Work for each task order. Whether or not an on-site survey is conducted, the Contracting Officer will answer questions and provide requested information if available. However, the Contractor shall be solely responsible for determining the nature and conditions of the work affecting cost/services identified in the proposal. Failure of the Contractor to provide a complete proposal will not excuse the Contractor of the responsibility to complete the project without any additional cost to the Government.

3.1.2 Pre-Proposal, Pre-Design and/or Design Review Site Visit Schedules. All required on-site visits shall be detailed in the Statement of Work (Part 1, Paragraph 1.5 Project Specifics) of each individual task order. All final dates and site visit arrangements shall be coordinated with the Government Project Manager.

3.2 List of Required Actions.

The required completion dates will be furnished in the Statement of Work (Part 1, Section 1.11, List of Required Actions) of the task order, and shall be included as part of the proposal. The final dates will be determined during the task order negotiation with the Contracting Officer and shall become a part of the task order. If the proposal is accepted by the Contracting Officer, the task order will be issued without negotiations. If negotiations are required, a meeting will be scheduled by the Contracting Officer.

3.3 Clarifications.

The Government will respond to all questions the Contractor may have regarding the Statement of Work submitted as part of the request for proposals. Submission of the fee proposal shall be interpreted as the Contractor's understanding of, and agreement with, the conditions of each project specific Statement of Work.

3.4 As-Built Drawings.

If directed in the Task order and in Part 1, Paragraph 1.5, Project Specifics, and Paragraph 1.10, Submittal Requirements, as-built drawings shall be provided at the completion of construction.

The basis for the drawings may be data from a construction contract or independently developed from field verifications.

4 PART 4, SERVICES REQUIRED

4.1 Not Used.

4.2 OTHER INVESTIGATIVE Services.

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4.2.1 Scope. Following are examples of OTHER INVESTIGATIVE Services which may be required to support the project's design:

a. Field and topographic surveys;

b. topographic, soil and subsurface surveys and explorations and borings (prior to any excavation or drilling, permission shall be obtained from the Government Project Manager);

c. develop concepts and feasibility studies, concept sketches and drawings, economic analyses in accordance with Department of the Air Force directives, findings, and recommendations, investigations, building code review, and reports;

d. identification and verification of dimensions, measurements, and locations of utilities and equipment involved in the project;

e. preparation of design development work;

f. services of consultants, where not specifically applied to the preparation of working drawings and specifications;

g. models, renderings, or photographs of completed designs;

h. miscellaneous evaluations necessary to determine the complete project design, criteria, and scope;

i. travel and per diem allowances in connection with services and site visits;

j. investigation of energy saving materials and methods;

k. use of products and practices (Green Design) that conserve and protect natural resources.

This includes the mandatory use of non-hazardous low-mercury light bulbs and fixtures in renovation and new construction work.

l. document printing and reproduction; and

m. interior design shall include, but not be limited to, the following:

a. space planning of the building’s interior.

b. furniture, accessories, space planning, inventory, estimating, selection and specification.

c. interview and survey of spatial, adjacency, furniture, accessory, and equipment needs.

d. interior finishes: selection, specification, estimate, and planning.

e. product and design method research.

f. assessment of existing interior site condition for interior layout, finishes, furniture, accessories, and equipment.

g. ensure proper design of other discipline’s equipment with respect to the spatial, adjacency, furniture, accessory, and equipment needs.

h. presentation color boards.

4.2.2 Findings and Recommendations Report. Project site investigations and research and development of at least two conceptual solutions shall be required for each task order.

4.2.2.1 Format. The Findings and Recommendations report shall be typed and bound with a stiff cover and shall include the preparer's name. The report shall be on 8 1/2" x 11" sheets and indexed as follows:

a. Title page;

b. Executive summary giving a stand-alone version of the report;

c. table of contents;

d. introduction and purpose of the report;

e. detailed findings, analysis, and alternatives including recommendations for energy savings, use of “Green Design” products and practices and recommendations to meet the zone seismic requirements;

f. environmental guidelines and anticipated impacts;

g. project construction cost estimate (see Part 4, Section 4.3.4, Project Classification and Construction Cost Estimates);

h. conclusions and recommendations;

i. bibliography of sources consulted;

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j. appendix (calculations, graphs, soil reports, topographic surveys, traffic surveys, field notes, copies of Department of the Air Force forms, background material, etc.).

4.2.2.2 Contents. All necessary drawings, photos, or other data; recommendations concerning the design, construction cost, preliminary sketches, information on manufacturer's products, major features, types of materials, equipment selected, and supporting project research data.

4.2.2.3 Project Cost Limitations. If the project costs estimates are found to exceed the programmed amount stated in the task order or defined limits in Department of the Air Force Instruction (AFI) 32-1023 “Designing and Constructing Military Construction Projects”, the Contractor shall notify the Contracting Officer and Government Project Manager. The Contractor shall include how the contract task order may be changed to meet the cost limitations. The Contractor shall also identify any required changes to the List of Required Actions schedule of the project specific Statement of Work (Part 1, Section 1.11) to accomplish the proposed changes

4.2.3 Interior Design Submittals. Typical submittal formats for finishes, furniture, accessories shall follow UFC 3-120-10. All additional specific requirements are to be defined in the Statement of Work for each individual task order.

4.2.4 Energy Conservation. Energy conservation shall be a consideration in all projects. A brief comparison shall be included showing that cost effective energy conservation systems/features are incorporated, or the rationale for their exclusion. Submit alternate proposals, if appropriate, which reduce energy consumption. Indicate the effect on facility construction and operation costs of any such proposals. Provide a summary of the results of calculations made in compliance with current applicable Unified Facilities Criteria pertaining to energy conservation.

4.2.5 Green Design Specifications. Natural resource conservation and protection shall be a consideration in all projects. A comparison shall be included showing that cost effective recycled materials are included in the design or the rationale for their exclusion shall be include in the Findings & Recommendations report. Indicate the effect on facility construction and operations costs of such proposals. The decision to use these materials will be made based on the information provided in the Findings & Recommendations report. Exemptions which allow for procurement of non-recycled content material are as follows:

a. The product is not available from two or more sources so as to encourage competition;

b. The product is not available in a reasonable time period;

c. The product does not meet performance standards; or

d. The product is not available at a reasonable cost (unreasonable means the price exceeds that of a non-recycled product.)

4.2.6 Wind Load. Wind load shall be calculated according to Dansk Ingeniørforenings Code of

Practice for Loads for the Design of Structures, DS410. Characteristic velocity pressure, q, for PSB, see Attachment 4.

4.2.7 Conceptual Presentations. For new facilities or facility additions, alterations, and interior design and similar projects, the Contractor's Findings and Recommendations report may be required to include at least two conceptual presentations. The presentations shall include, but not be limited to, applicable site locations, sketches or models, floor plans, generic furniture plan layouts, and reflect a variety of finish materials, decor scheme, colors, color boards, texture, etc.

4.2.8 Work Clearance Request. An AF Form 103 shall be completed by the contractor prior to any excavation or drilling in connection with design services. The AF Form 103 shall be obtained from the Contracting Officer's Representative (COR). Completion of the form shall require the contractor to contact various Department of the Air Force personnel and other contractors at

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Pituffik SB. The COR will advise the Contractor of the personnel to be contacted. Allow up to three working days to process.

4.3 DESIGN (TITLE I) Services.

Following the Government's review of the required submittal, the Contracting Officer may direct the Contractor to proceed with the Services described in the contract task order. Such direction will include any review comments. Any modifications to the contract task order will be negotiated with the Contractor prior to issuing the Notice to Proceed (NTP).

4.3.1 Design Levels.

4.3.1.1 Preliminary Design - (35%).

4.3.1.1.1 General. The general direction and details of the project's 35% Preliminary Design shall be firmly established and clearly indicated at this design level. This submittal shall include, but not be limited to, the following information:

a. review comments and responses from previous Contractor submittals for the project;

b. test and survey results, complete design calculations, product and equipment data, energy savings considerations, “Green Design” products and practices utilized and other information needed to fully describe all supporting systems; a list of any structural, fire, safety, or other deficiencies of applicable local, state, national, and Department of the Air Force codes. (The Contracting Officer will determine if the subject deficiency is included in the initial task order or if an equitable adjustment is necessary);

c. drawings, American National Standards Institute (ANSI) D (22” x 34”) size (unless half-sized is specified in SOW then provide in ANSI C - 11”x17”) with basic floor plans, preliminary architectural and structural sections and details, preliminary mechanical and electrical equipment and distribution layouts, preliminary elevations, schedules and tables, and any other information necessary to clearly illustrate and describe the design. Provide drawings in single .pdf file for review unless otherwise specified in SOW.

d. final specifications index for the project;

e. draft specifications for critical project components;

f. cost estimates;

g. preliminary construction coordination and time estimate schedule format showing any anticipated equipment downtime and duration;

h. asbestos and lead survey (if required);

i. preliminary finishes and finishing materials;

j. impact on applicable federal, state, and local environmental regulations, codes, and standards; and

k. electronic copy of drawings in required format and provided by https://safe.apps.mil/ to evaluate computer aided drafting and design (CADD) or Building Information Modeling (BIM) standard compliance. Electronic copy of drawings shall also be provided in portable document format (.pdf) format for review of technical requirements (see c above).

4.3.1.1.2 Submittal Distribution. The 35% Preliminary Design submittal shall be distributed as required in Part 1, Para 1.10, Deliverables Distribution.

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4.3.1.1.3 Design Input and Approval. The Government retains the right to continue to provide design input and approval of final concepts through the 35% Preliminary Design level review. Such inputs will not alter the direction or intent of the task order and shall be incorporated into the project design without additional cost to the Government. NOTE TO DESIGNER: THE

FOLLOWING EXAMPLES SHOW THE MAGNITUDE OF THE CHANGES WHICH MAY BE MADE

AT THIS DESIGN LEVEL. Examples include: shifting exits, door swings and doorways, adding, changing or deleting finish materials, adjustment of heating, ventilation and air conditioning airflows or diffuser site locations and sizes, adjusting lighting patterns, minor power requirement additions, equipment relocation or substitution, and complying with Government technical directives and regulations.

4.3.1.1.4 Submittal Review. The U.S. Government's review of the 35% Preliminary Design submittal with the contractor shall be held as specified in Part 1. Specific site visit dates shall be as required in the Contract Task order. The contractor will be responsible for gathering all the additional data and information during this site visit required to properly complete the remaining design submittals.

4.3.1.2 Preliminary Design - (65%).

4.3.1.2.1 General. The 65% Preliminary Design shall include, but not be limited to, the following information:

a. review comments, responses and corrections from previous Contractor submittals for the project;

b. final design analysis for civil, structural, mechanical, and electrical work and other categories of work as appropriate. The design analysis shall provide a description of the facility, design assumption, design factors used, type and character of materials to be employed and any other data not indicated on the plans, but required for engineering analysis;

c. drawings, American National Standards Institute (ANSI) D (22” x 34”) size, shall include, but not be limited to: vicinity map showing building locations, construction contractor's access route, area of work, a Government approved construction contractor's trash disposal and storage area; exterior site work and utility systems, related contours, distances, sizes, capacities, center line profile and grade as appropriate; floor plans with dimensions, elevations of wall, roof, and floor sections; sections, details and elevations of all millwork, restrooms, and special features; mechanical details showing location, capacity and space requirements of all major equipment and appurtenances; electrical details including panel schedules, conduit locations, type of light fixtures, location and intensities, power requirements, riser diagrams, location, capacity and space requirements of panels, and other related equipment;

d. complete specifications in draft form;

e. cost estimates;

f. preliminary finishes and finishing materials;

g. construction coordination and time estimate schedule format showing any anticipated equipment downtime and duration;

h. a bid schedule will be required whenever due to multiple funding additive/alternate items, economy, or other reasons individual elements of work must be segregated. The schedule

Revised 5 May 2025 13 shall be prepared in a way to facilitate maximum competition among bidders and to clearly identify each item of work segregated in the schedule; and

i. electronic copy of drawings in required format or submitted by https://safe.apps.mil/ , to evaluate computer aided drafting, building information modeling, and design standard compliance.

4.3.1.2.2 Submittal Distribution. The 65% Preliminary Design submittal shall be distributed as required in Part 1, Para 1.10, Deliverables Distribution.

4.3.1.2.3 Design Input and Approval. The U.S. Government retains the right to continue to provide design input and approval of final concepts through the 65% Preliminary Design level review. Such inputs will be minor in nature and will not alter the direction or intent of the Contract Task order and shall be incorporated into the project design without additional cost to the U.S. Government. (NOTE TO DESIGNER: THE FOLLOWING EXAMPLES SHOW

THE MAGNITUDE OF THE CHANGES WHICH MAY BE MADE AT THIS DESIGN LEVEL.)

Examples include: shifting exits, door swings and doorways, adding, changing or deleting finish materials, minor adjustment of HVAC airflows or diffuser site locations, adjusting lighting patterns, minor power requirements, equipment relocation or substitution, and complying with U.S. Government technical directives and regulations.

4.3.1.2.4 Submittal Review. The U.S. Government's Review of the 65% Preliminary Design level submittal shall be held as required in the Contract Task order.

4.3.1.3 Unchecked Final Design - (95%).

4.3.1.3.1 The 95% Unchecked Final Design submittal shall be a complete package of drawings and specifications to allow for bidding and satisfactory construction of the entire project. The 95% Unchecked Final Design submittal shall be considered incomplete if it fails to constitute a complete, biddable package. The 95% Unchecked Final Design submittal shall include, but not be limited to, the following information.

b. final design analysis;

c. final drawings, American National Standards Institute (ANSI) D (22” x 34”) size, with all floor plans, sections, details, elevations, completed schedules and tables, elevations, dimensions of construction, relationship of materials, quantity, location, capacity of equipment and general notes as required;

d. final specifications including a listing of all Government furnished equipment (GFE) required to be installed by the construction contractor. The list of GFE shall include a description, size, quantities, replacement value, and any other information to identify each item;

e. final project construction cost estimate;

f. final construction coordination and time estimate schedule format showing any anticipated equipment or mission downtime and duration;

g. final bidding schedule;

h. final finishes and finishing material board;

Revised 5 May 2025 14

i. project synopsis; and

j. quality assurance confirmation.

4.3.1.3.2 Submittal Distribution. The 95% Unchecked Final Design submittal shall be distributed as required in Part 1, Paragraph 1.10, Deliverables Distribution.

4.3.1.4 Final Design - (100%).

4.3.1.4.1 The 100% Final Design submittal shall be a complete and corrected set of construction documents. The 100% Final Design submittal shall include, but not be limited to, the following:

b. all project construction design documents;

c. design analysis;

d. final corrected drawings, American National Standards Institute (ANSI) D (22” x 34”) size, with all floor plans, sections, details, elevations, completed schedules and tables, elevations, dimensions of construction, relationship of materials, quantity, location, capacity of equipment and general notes as required;

e. final corrected unbound specifications including a listing of all Government furnished equipment (GFE) required to be installed by the construction contractor. The list of GFE shall include a description, size, quantities, replacement value, and any other information to identify each item;

f. final corrected project construction cost estimate;

g. final corrected construction coordination and time estimate schedule format showing any anticipated equipment and mission downtime and duration;

h. final corrected bidding schedule;

i. final corrected finishes and finishing material schedule;

j. final corrected project synopsis; and

k. electronic copy of all final design drawings, surveys, specifications, project construction cost estimate, construction schedule, bidding schedule, material submittal schedule, project synopsis and other applicable documents or provided by submission to https://safe.apps.mil/ in native electronic formats.

4.3.1.4.2 Submittal Distribution. The 100% Final Design submittal shall be distributed as required in Part 1, Para 1.10, Deliverables Distribution.

4.3.2 Design Analysis. A design analysis shall be prepared showing all design calculations, covering all phases of civil, structural, seismic, mechanical and electrical design, energy conservation, “Green Design” and other categories of work as required and accepted by good engineering practice. The analysis must show, in logical sequence, the information necessary to clearly define the task order and to express in narrative form the designer's intentions, methods, and reasons for selection. All heating and cooling, electrical load, and structural load calculations

Revised 5 May 2025 15 including seismic considerations shall also be shown. The report shall include the author of each portion of the analysis and a list of the references used in the development of the design.

4.3.3 Specifications.

4.3.3.1 The specifications shall not repeat information shown on the plans. They shall establish the quality of materials and workmanship, methods of installation, equipment and system functions, and testing required for the project. All parts of the specifications, drawings and finishes shall be coordinated. When materials or equipment are specified under one part and installed under other parts or, are indicated on the drawings, state the fact clearly for easy identification of material and equipment. The completed specifications shall be in enough detail to provide a complete and usable facility and to permit full and free competition among bidders (see current applicable Federal Acquisition Regulations describing agency needs for specific requirements). Wherever possible, material items will be specified using federal specifications or industry standards or detailed description of the physical salient characteristics. Brand names shall not be used to describe material or equipment

4.3.3.1.1 Index. In addition to the sections specific for each project, the specifications shall include:

General Requirements, Submittal Requirements, Special Safety Requirements and Quality Control, Environmental Protection and Scheduling Requirements which will be provided by the Government Project Manager.

4.3.3.2 Titles. Document title pages shall conform to the format in Attachment 2, Document Cover &

Fly Sheet Format. All specifications shall be typed on 8 1/2" X 11" pages (maps, drawings, and spreadsheets may be fold out pages 11”x17”).

4.3.3.3 Format. Unified Facilities Guide Specifications (UFGS) shall be the basis for the specifications and shall be used for all of the sections that they provide. If specifications are required that are not covered by the Unified Facilities Guide Specifications, a specification meeting the requirements of this section shall be provided; UFGS formatting shall be used for all custom specifications.

4.3.3.4 Page Numbering. Pages within each part shall be consecutively numbered at the bottom center. Each new section shall begin on a new page. Page numbers and drawing page numbers shall be coordinated. The bottom of the last page of each section shall be labeled "End of Section”. The top of the first page of each division shall be labeled “DIVISION XX”.

4.3.3.5 References. References to the "Architect, Engineer, Owner, Client, User," and similar terms are not permissible. The "Owner or Client" shall be referred to as the Government. The "Sub- Contractor" or "Installer," shall be referred to as the Contractor.

4.3.3.6 Standards. Unified Facilities Criteria (UFCs) shall be the basic construction code (specifically UFC 1-200-01), with augmentation by International Building Code (IBCs), Engineering Technical Letters (ETLs), Department of the Air Force Instructions (DAFIs) and Air Force Instructions (AFIs) and Greenlandic/Danish building codes as appropriate. Requirements that cannot be enforced shall not be stated. For example, rather than, "The door frames shall be plumb," use, "The door frames shall be installed with not more than 1/4" deviation from plumb, measured over the height of the frame." "Good workmanship, best available, excessive, maximum, minimum, etc." shall not be used in lieu of full listings, complete references, or standard to be met.

4.3.3.7 Submittals. All items to be submitted by the construction contractor for review and acceptance, i.e., materials, equipment, test reports, and other project related documents, shall be listed on the appropriate Department of the Air Force schedule of material submittals form, as provided by the Government Project Manager upon request. The submittals shall be

Revised 5 May 2025 16 cross referenced to their location in the drawings or specifications. Four copies of each submittal shall be required unless otherwise agreed to on a project specific and submittal specific basis.

4.3.3.8 Grammar. All sentences shall be complete and in good grammatical form.

4.3.4 Project Classification and Construction Cost Estimates.

4.3.4.1 Work Classification. The project construction cost estimates shall identify the items and totals for each class of work, as identified in the applicable Air Force Instruction (AFI) or Department of the Air Force Instruction (DAFI) regarding planning and programming real property maintenance projects using appropriated funds.

4.3.4.2 Format. The cost estimates shall be presented in tables or other format itemized and totaled as required to preclude further calculation and itemization. Cost estimate formats shall follow DAFI business rules for the program expected (MILCON, Centralized funds, Decentralized funds). Business rules will be available per project from the Government Project Manager upon request. All summaries of costs shall be cross referenced to supporting data. All project construction cost estimates shall be bound separately from other submittal documents.

Additional cost estimating rules and resources can be found at https://usaf.dps.mil/teams/CEDASH/SitePages/Service%20Page.aspx?Service=Cost%20Engineeri ng.

4.3.4.2.1 All construction estimates shall be accomplished using the estimating software currently used by the Government (currently e4Clicks or MII formats). Both electronic formats (.pdf and native .e4c or .mlp) of the construction estimates shall be submitted at each stage of the design. The construction cost database for projects shall be determined in the project specific Statement of Work.

4.3.4.2.2 The estimate shall contain a breakdown by Unified Facilities Guide Specifications division for all system components for each class of work showing unit cost, material cost, labor cost, and equipment rental cost. Lump sum estimates shall be minimized and in no case exceed five percent of the total estimate for any particular trade or division.

4.3.4.2.3 The cost should be summarized by project item or name, unit of measure, quantity, and unit cost. Include any major supporting costs such as special excavation, utilities, etc.

The cost estimate shall be prepared in sufficient detail for each system component (quantity and cost) to allow for its use during contract negotiations and modification pricing. Unfunded costs are detailed, but not included in the "Project Cost". A Basis of Estimate (BOE) narrative report shall be developed in conjunction with the cost estimate.

The BOE shall be developed…