Attachment_2_Admin_Requirements.pdf

BU 5180 IFB 0000031551

Attachment 2

ADMINISTRATIVE REQUIREMENTS

Military Style Cot

1. DESCRIPTION OF MILITARY STYLE COTS

Requested cots shall meet the following requirements:

• 84” x 36” x 20”

• Have a load capacity of 500lbs

• No end bars

• Foot peddle locking ability

• Personal belongings pouch attached to each cot

• Comes in its own carry bag

• Department of Social Services logo on each cot.

• Sample picture in section 10 of this document.

2. WORKMANSHIP

Delivered cots shall be free from defects that will affect their appearance or serviceability. Examples of some of these defects are holes, cuts, tears, spots, stains, objectionable odor, twisting/puckering, thread ends not removed, or any other defects. Any changes and variations in materials or fabric during the contract period would need prior approval from the California Department of Social Services.

3. INSPECTION AND ACCEPTANCE

Inspection shall be completed by State Inspector(s) at the time of delivery and at the final destination. Completion of inspection or acceptance by the State Inspector(s) shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty. The Contractor shall correct deviations from the specified requirements that are detected by the owning agency in an expeditious manner at no expense to the owning agency.

4. BIDDERS EXPERIENCE INFORMATION

The bidder shall be able to demonstrate a history and expertise in the sale/manufacturing of products similar to the requested items and have been in business continuously for a minimum of five (5) years prior to bid.

Bidder’s number of years in business: ______________

5. MANUFACTURER EXPERIENCE INFORMATION

The manufacturer(s) shall be able to demonstrate a history and expertise in the manufacturing of products similar to the requested items and have been in business continuously for a minimum of five (5) years prior to bid.

Manufacturer Name: ________________________ # of years in business: _____ Manufacturer Name: ________________________ # of years in business: _____ Manufacturer Name: ________________________ # of years in business: _____ Manufacturer Name: ________________________ # of years in business: _____

The manufacturer(s) must follow a Quality Assurance / Quality Control Program in their manufacturing process. The bidder shall provide a copy of the documentation of such programs for each manufacturer used with the bid response.

6. CUSTOMER REFERENCES

Bidders shall provide a minimum of three (3) references from (3) different contracts.

Customer reference shall be provided on, Bidder Reference Form, Attachment 7.

Each customer reference shall:

• Be for work performed within the last five (5) years

• Have similar scope of work (must be for sale and manufacturing of custom printing clothing items)

Each Customer Reference Form has nine (9) questions that address key areas needed to meet the State’s needs and each question will be rated by the customer by providing a rating of 1 to 5.

Customers must fully complete, Customer Reference Form, and return the form directly to the Bidder. The Bidder must then submit the completed Customer Reference Form with the bid. Only the Customer Reference Form from this procurement will be accepted.

The State reserves the right to verify any and all references. If the reference cannot be contacted, your bid may be deemed non-responsive.

7. DISTRIBUTION PLAN

Bidders are requested to submit a Distribution Plan with their bid response. The Distribution Plan should be the bidder's written plan for distribution of the products. The plan must clearly show distribution from the manufacturer(s) to the end user(s), including all points in between specific to this resulting contract only, and the role that you as the contractor of record will play in the distribution. This plan should clearly identify all parties, including any subcontractor, Disabled Veteran Business Enterprises (DVBE) and/or Small Business (SB) participants, involved in the execution of this contract and their responsibilities.

At the State's option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested documentation may result in your bid being considered non-responsive.

8. DELIVERY INSTRUCTIONS

Delivery is to be completed in full on or before October 1, 2024.

Contractor shall coordinate and provide 72 hours notification of delivery to the California Department of Social Services contact person specified on the purchase order.

Deliveries may be made to locations inside secure institutional grounds that require prior clearances to be made for delivery drivers. Security clearance procedures may vary from facility to facility. The Contractor will be responsible for contacting the California Department of Social Services contact person specified on the Purchase Order for security clearance procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Deliveries are to be made to the destination: 8670 Younger Creek Drive Suite 200, Sacramento, CA 95828 Acceptance of delivery of any material shall not release the contractor/manufacturer from liability for faulty design, workmanship, or materials appearing even after final payment has been made.

Note: In accordance with General Provisions 15, entitled “Delivery,” the Contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the Contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default.”

9. BILLING INFORMATION

Invoices shall include the Agreement Number and be submitted to:

California Department of Social Services ATTN: Brian Lussier 744 P Street M/S 8-10-143 Sacramento, CA 95814

10. SAMPLE PICTURE OF COT

Cot shall be the same or equivalent to the cot pictured below.