Attachment 2 - Addendum to Instructions.pdf

NIST RFQ 1333ND21QNB680368 - ATTACHMENT 2 – INSTRUCTIONS TO OFFERORS

Addendum to FAR 52.212-1, Quotation Preparation Instructions

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat, indexed (cross-indexed as appropriate) and logically assembled. Note: The term “indexed” refers to a table of contents that lists sections and page numbers. In the event that the offeror is unable to create an indexed quotation, an alternative approach such as a Table of Contents shall suffice.

All pages of the quotation shall be appropriately numbered.

In preparing the quotation, each volume shall stand on its own. For each given evaluation factor or subfactor the Government will only evaluate the information provided in the corresponding section of the quotation.

The below table shows the page limits to which offerors’ submissions must adhere. Each quotation shall consist of a Technical Capability and Past Performance/References (Vol. 1), Volume 1 shall include the responses to Technical Capability, Staffing/Management Plan and Key Personnel, Experience and Past Performance, and a Business/Pricing Quotation (Vol. 2), and shall be submitted in two (2) separate electronic files. There shall be no pricing information or labor rates included in the Non-Price/Technical Volume.

Incomplete quotations may be considered non-responsive and removed from further consideration. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number.

Overall Arrangement of Quotation

Volume Section Page Limit (All single sided) 1 Transmittal/Cover Letter

1. Technical Capability

2. Past Performance

3. Key Personnel Resumes

10 Pages 3 Pages (Limited to 2 pages each)

2 Price Quotation N/A

The following items are not included in the page limit:

• Cover Sheet;

• Table of Contents;

• List of Appendices;

• List of Tables;

• List of Figures;

• Key Personnel Resumes (Limited to 2 pages each)

• Letters of commitment from Key Personnel

Volume 1 - Technical Quotation:

The technical quotation shall address the following:

Technical Capability: The technical quotation shall address the offeror’s detailed technical approach for satisfying the Statement of Work (SOW) requirements and demonstrate the offeror’s technical capabilities with regards to the SOW requirements. The quotation shall address how the offeror will (a) perform and manage individual tasks required by the SOW; and

(b) ensure that Contractor services and deliverables comply with the requirements of the SOW.

Staffing/Management Plan and Key Personnel: Management/Staffing information should, at minimum, include A description of the process used/expected to be used in each instance to ensure timely, effective and efficient completion of each task defined in the SOW. This should include, but not be limited to, descriptions of quality control standards, scheduling approach, as well as standards for corrective actions in the case of schedule and/or quality slippage.

Resumes for each person proposed as key personnel, to include name, education, experience, and country of citizenship are required. The offeror shall demonstrate that the proposed key personnel candidates meet the “Contractor’s Key Personnel Qualifications” detailed in the SOW.

If a candidate is not a US citizen, then the proper documentation, as required by CAR clause 1352.237-73, must be provided with the Quotation.

Experience: At a minimum, the Experience subsection shall provide examples of experience (either as a prime Contractor or as a significant subcontractor) in performing work on similarly sized and scoped contracts completed or substantially completed within the past three (3) years.

Past Performance: The offeror shall provide past performance information regarding relevant contracts over the past three (3) years with Federal, state, or local governments, or commercial customers. If the offeror intends to subcontract with another firm(s) for part of this requirement, that firm’s past performance information shall also be provided. If the offeror has no relevant past performance, it may include a statement to that effect in its quotation. The government reserves the right to consider data obtained from sources other than those described by the offeror in its quotation. It is recommended that approximately 3-5 contracts be referenced.

The description of each contract/order described in this section shall not exceed one half page in length. For each contract/order, the offeror shall provide the following information:

1. Contract number;

2. Description and relevance to solicitation requirements including dollar value;

3. Period of Performance – indicate by month and year the state and completion (or “ongoing”) dates for the contract;

4. Reference Contact – If a non-Government contract, identify the name and address of the client with current telephone number and email address of a point of contact of the client responsible for the contract;

5. Contracting Office – If a Government contract (Federal or state), identify the Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO), and Contracting Officer’s Representative (COR), and their names, current telephone numbers and email addresses.

6. Problems Encountered – include information regarding information regarding any problems encountered on the contracts described above and corrective actions taken to resolve those problems.

Volume 2 - Price Quotation:

The pricing quotation shall be separate from any other portion of the quotation. The offeror shall propose a firm-fixed-price for each CLIN. Additionally, the offeror shall provide a breakdown of the proposed firm-fixed-price per CLIN, demonstrating how the proposed price was calculated.

Price quotations shall remain valid for a period of 90 days from the date quotations are due. Price quotations shall include a proposed milestone payment schedule.

Overall Arrangement of Quotation