Attachment 2 - ADDENDUM TO FAR 52.212-1.pdf

Combined Synopsis/Solicitation FA568224Q8041

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS REGARDING THIS SOLICITATION

Failure to meet a requirement may result in a quote rated non-responsive or unacceptable and therefore ineligible for award.

Complete the requirements blocks of the Combined Synopsis/Solicitation. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

The Government’s terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors’ specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract if awarded, will not be considered by the Government in its evaluation of quotations. Offerors that are not able to comply with the aforementioned conditions, will be determined as non-responsive to the solicitation requirements, and therefore will be removed from consideration for award.

Submit signed and dated quotations to this office prior to the date and time specified in this RFP. Quotations shall be submitted on the Combined Synopsis/Solicitation.

1. GENERAL INSTRUCTIONS

To assure timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and the identified evaluations factors. Failure to meet a requirement may result in a quotation being ineligible for award. In order to be determined responsive an offeror must submit all documentation to demonstrate the following:

a. Acknowledgement of compliance with all solicitation terms and conditions

b. Completion of representations and certifications (FAR 52.212-3 Oct 2018)

In addition to the requirements outlined above required to determine responsiveness of prospective offerors, the quotation shall consist of three additional separate parts;

1. Volume I - Price;

2. Volume II - Technical;

3. Volume III - Prior Experience

Email quotation will be acceptable for quotation submission. By submission of its quotation the offeror agrees to hold the prices for 101 calendar days from the closing date.

1.2. All submissions shall be reference the solicitation number FA568224Q8041. All volumes shall be e-mailed or hand delivered to 31 CONS/PKB, Attn: MSgt Westbrook Andrew / Mr. Andrea Caleca, Aviano Air Base, Italy.

Quotations must be received no later than 16:00 hrs Central European Time (CET) 21 June 2024. The Government will only accept hand delivery or e-mail quotation for initial quotation submission; no other methods will be accepted.

1.3. Access to Base Facilities: 31 CONS is located on an U.S. Air Force installation, and all access to the installation is controlled by the U.S. Air Force. An escort may be required as access will not be granted based solely on the need to submit a quotation. If necessary, as pre-coordinated with the points of contact listed in paragraph 1.8 the

Government will provide a representative to meet the offeror at the gate to the installation to accept the quotation submission. Furthermore, the U.S. Forces conduct random exercises which may require the closure of the main entrance gate and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the quotation by the Government.

1.4. Evaluation factors and standards: The addendum to FAR Clause 52.212-1, INSTRUCTIONS TO OFFERORS (DEVIATION 2018-O0018) provides information on the format and content of the quotation package and what items need to be submitted for each volume. The FAR Clause 52.212-2, EVALUATION OF COMMERCIAL ITEMS (Oct 2014), provides a complete description regarding the evaluation factors for award.

1.5. Probability of adequate price competition: The Contracting Officer (CO) has determined there should be adequate price competition in this acquisition. Upon examination of the initial quotations, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested.

However, if at any time during this competition the CO determines that adequate price competition no longer exists, offeror may be required to submit information to the extend necessary for the CO to determine reasonableness of the price.

1.6. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotations.

1.7. The offeror shall apply all appropriate markings to the quotation including those prescribed in FAR 3.104- 4, Disclosure, Protection, and Marking of Contractor Bid or quotation Information and Source Selection Information.

1.8. Point of Contact (POC): Address any questions or concerns you have to the following individuals: written questions will be accepted via email and may be sent to WESTBROOK, ANDREW MSgt andrew.westbrook@us.af.mil and or CALECA, ANDREA IT USAF andrea.caleca.it@us.af.mil. For verification your written request was received, offerors may contact MSgt Andrew Westbrook at 39(0)434-30-4309 or Mr. Andrea Caleca at 39(0)434-30-8551. All questions must be submitted no later than 16:00 hours CET 7 June 2024.

1.9. Contract Documentation: All offerors must complete Price Schedule consisting in unit and total price along with Company Information as indicated in this solicitation. All offerors are also required to submit Representations and Certifications for FAR Clause 52.212-3 and DFARS Clause 252.212-7000 with all the appropriate blocks filled in and to complete DFARS Clause 252.229-7001 -Tax Relief. The contractor MUST obtain a DUNS Number and CAGE Code. The offeror must be registered in the SAM and WAWF database showing current registration at the time of quotation.

1.10. Quotation Submission Instructions:

Submission Method

Instructions

Email Submit to andrew.westbrook@us.af.mil and andrea.caleca.it@us.af.mil 5MB size limit per email – no zipped folders only PDF If sending multiple emails, label each email as “1 of X” “2 of X” etc. so that receipt of all parts can be verified Suggest sending using a read receipt.

It is the offeror’s responsibility to ensure the quotation is sent to the correct Government email address.

CD/DVD Submit to Building 600, Area E, Via Pordenone 89, 33081 Aviano,Italy mailto:gualtiero.casadio.it@us.af.mil mailto:ornella.bresil.it@us.af.mil

Sealed envelope or package used to submit your quotation must show the time and date specified for receipt, Solicitation Number, and the name and address of the offeror.

Electronic copies must be submitted on CD or DVD.

Flash drives will not be accepted.

Only one electronic copy is required.

The submittal due date for quotations is 21 June 2024 no later than 16:00 hours Central European Time.

Late offerors will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of quotations.

1.11. Offerors are required to submit the following certificates with their quote:

a. Historical Chamber of Commerce certificate showing the Capital of the firm, names of partners/owners and submission of financial reports and changes to partners/owners.

b. ISO 9001 or any other ISO current certification, as applicable for Industrial Laundry Services.

2. SPECIFIC QUOTATION PREPARATION INSTRUCTIONS

2.1. The offeror shall prepare the quotation as set forth in the Quotation Organizational Table below. The titles and contents of the volumes shall be as defined in this table.

Table 2.1 Quotation Organization

ELEMENT TITLE NUMBER OF

COPIES

Forms, fill-ins, required information, documents and records

Contract Documentation 1

Volume I Price 1 Volume II Technical 1 Volume III Prior experience 1

3. VOLUME I - PRICE (FACTOR 1)

3.1 Provide a firm fixed price (FFP) quote in accordance with the Contract Line Item Numbers (CLINS) on Price Schedule along with appropriate completion of Company’s Information section.

3.2. Offerors are required to fill in the BLOCKS (UNIT PRICE & TOTAL AMOUNT) for all items which they submit quotes for. Offerors must also provide a UNIT PRICE & TOTAL AMOUNT for each item contained in the entire schedule Base Year and all Option Years for which they are proposing.

3.3. All proposed prices shall be submitted in either Euro.

3.4. The offeror's quotation shall include a signed copy of the combined synopsis/solicitation.

4. VOLUME II -TECHNICAL (FACTOR 2 )

4.1. General: Information the offeror deems appropriate to address the technical criteria should be included in the quote in an orderly format and be consistent with the evaluation criteria for award set forth in the Addendum to FAR Clause 52.212-2 of this solicitation. Paragraphs shall correspond to the below evaluation factor and pertinent Performance Work Statement (PWS). To facilitate evaluation, the information contained in Volume II shall be specific, detailed, and clearly demonstrates the offeror has a thorough understanding of the requirement for the accomplishment of this effort.

4.1.1. SUBFACTOR 1: Quality Control Plan: Offerors will be required to submit a Quality Control Plan to include quality control procedures which present all aspects of quality control as well as listing the responsibility for surveillance and description of records to be kept, as outlined in the PWS (under paragraph 4.1): identification and clearly defined authority of the key personnel under contractor’s organization and inspection system covering all services as outlined in the PWS.

5. VOLUME III - PRIOR EXPERIENCE (FACTOR 3)

5.1. The offeror shall provide prior experience information on two (2), but no more than five (5) contracts. Such information shall be provided on previous and/or current contracts SAME or SIMILAR to this solicitation with an annual contract value of $150k or more, and will have to be provided on previous and/or current contracts for Laundry & Dry Cleaning Services within the last three (3) years (from the date set for receipt of quotes) covering a period of at least one year.

6. Further changes to the original clause 52.212-1.

1. Paragraph 52.212-1(c), Period for Acceptance of Quotations is tailored as follows: The offeror agrees to hold the prices in its quotation firm for 101 calendar days from the date specified for receipt of quotations.

2. Paragraphs 52.212-1(d) and 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

(End of Addendum to 52.212-1)

(End of Provision)

52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations:

The significant evaluation factors are:

i) Technical volume.

ii) Prior experience

iii) Price volume.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014)

FAR 52.212-2 Evaluation-Commercial Items (OCT 2014)

This is a commercial service acquisition under the authority of FAR Part 13.5, Simplified Procedures for Certain Commercial Items. FAR Parts 14 and 15 are not being used. In accordance with FAR Part 13 procedures, the solicitation identifies each evaluation factor but does not assign relative importance to each factor.

Contract award will be made based on the quotation that is most advantageous to the Government. Since the Contracting Officer is considering price and other factors, the CO may award to other than the lowest-priced quotation. The information below explains the evaluation approach:

All quotation packages will be comparatively evaluated. Hence, an award will be made to the Contractor whose quotation provides the best overall benefit to the government. (Note: Please review Table 2.1 Quotation Organization as what must be included in quotation package).

The following areas will be used to evaluate each quotation:

Price.

Technical

- Sub Factor 1: Quality Control Plan and its appropriateness with laundry services for medical institutions.

Prior Experience in providing laundry services for medical institutions.

Important note: The listing above is not in any order of importance.

(End of Addendum to 52.212-2)

(End of Provision)

OFFERORS REPRESENTATION AND CERTIFICATIONS

FAR 52.212-3 Offerors Representations and Certifications–Commercial Items (Jan 2017) (IBR) If the Offeror has completed the annual representations and certification electronically, via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal, then Offeror shall complete only paragraph

(b) of the provision clause. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of the provision clause. Please visit http://acquisition.gov/comp/far/index.html and print out point a full copy of 52.212-3 provision clause and complete accordantly and return with quotation.

52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Firm Fix Price contract resulting from this solicitation.

(End of Provision)

52.217-5 Evaluation of Options. (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of Provision) https://www.sam.gov/portal http://acquisition.gov/comp/far/index.html

52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

MR. ADAM BERNAS

Procurement Contracting Officer 31 CONS, Aviano AB Via Pordenone 89 , 33081 AVIANO – PN- ITALY Comm. Phone: +39-0434-308558 DSN 632-08558

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov (End of Provision)

52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation or contract of any DFARS Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

252.237-7012 Instruction to Offerors (Count-of-Articles) (Dec 1991)

(a) The Offeror shall include unit prices for each item in a lot. Unit prices shall include all costs to the Government of providing the services, including pickup and delivery charges.

(b) Failure to offer on any item in a lot shall be cause for rejection of the offer on that lot. The Contracting Officer will evaluate offers based on the estimated quantities in the solicitation.

http://farsite.hill.af.mil/ https://www.acquisition.gov/

(c) Award generally will be made to a single offeror for all lots. However, the Contracting Officer may award by individual lot when it is more advantageous to the Government.

(d) Prospective offerors may inspect the types of articles to be serviced. Contact the Contracting Officer to make inspection arrangements.

(End of provision)

AFFARS Clauses Incorporated by Full Text

5352.242-9000 Contractor Access to Air Force Installations (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and any other documentation(s) in accordance to the local policies and regulations to obtain the vehicles passes. For further information concerning the issuance of passes, you can contact the Security Police – PASS & ID OFFICE – at 632-7896 or Commercial Phone at 01139-0434-307896.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Aviano Security Forces Instructions.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)