Attachment 2 - 52 212-1 and 52 212-2.pdf

ADDENDA TO FAR 52.212-1

Addenda to FAR 52.212-1 Instructions to Offerors – Commercial Items

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 General Instructions. This section provides general guidance for preparing quotes, as well as specific instructions on the format and content of the quote. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s quote must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A quote that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable quote evaluation and render the quote ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Statement of Work (SOW).

Contractor shall check all boxes as applicable in DFARS 252.204-7016 and DFARS 252.204-7017 in Attachments 2.

Contractor shall abide by CD 2021-O0009 IAW EO 14042 as stated in the Provisions and clauses.

To be considered, the complete quote must be received no later than the date and time established in the Request for Quote, and it shall be submitted by email to the following POCs from the 354 CONS/ PKB:

A1C Helbees Tawadrous helbees.tawadrous@us.af.mil

907-377-7482

TSgt Justin Willia ms justin.williams.18@us.af.mil 907-377-7481

Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

All quotes must be in English. All questions must be submitted in writing and emailed to the above POCs no later than 03 February 2022 at 14:00 Alaska Standard Time. Questions submitted after this date will not be considered. Any quote, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of quote is “late” and will not be considered unless it is received before award is made and the Contracting Officer (CO) determines that accepting the late quote would not unduly delay the acquisition; and (i) there is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government’s control prior to the time set for receipt of quotes; or

(ii) it was the only quote received.

3.0 Quote Preparation and Format Instructions. This section provides general guidance for preparing quotes in regards to the format and content of the quote. Each volume shall be complete in itself. To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are cautioned not to include any cost/pricing information in the technical volume. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your quote. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

TITLE NUMBER OF COPIES MAXIMUM NUMBER OF PAGES

Volume I. Price Original Electronic Copy No page limitation.

Volume II. Technical Original Electronic Copy Limit to no more than 10 pages total.

3.2 Pages Counted. Each page shall be counted except for the following:

(a) Cover pages

(b) Table of Contents

(c) List of Figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages

3.3 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing.

Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

3.4 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

3.5 Electronic Copies. The content of electronic copy shall be emailed to both mentioned POCs above. The format of all documents submitted shall be either Microsoft Word or Adobe PDF files only. Each document submitted shall clearly be titled as to what the file contains.

3.6 Quote Clarity. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation of the

Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s quote shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s quote.

4.0 Specific Quote Instructions. To assure timely and equitable evaluation of the quote, the Offeror must follow the instructions contained herein. The quote must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of two separate parts:

Volume I – Price Volume II – Technical

3.1 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed quote submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the quote. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. The background color of each page of the quote submission shall be white or ivory stock only. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated, but will be retained in the file. See table below for specific number of copies required and pages for each of the Volumes.

A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the quote ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Price List. Wages will be subject to Service Contract Act (SCA) increases over the contract life. Each Offeror shall submit a contracting & pricing volume IAW the format below.

Tab 1: Solicitation. A signed copy of the RFQ from an individual legally authorized to bind the offeror, in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.

Tab 2: Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the quote.

4.2 Volume II - Technical Quote. Each Offeror shall submit a technical volume with its quote IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your quote submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your quote. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Tab 1: Technical Factor. All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements of the following factor:

Factor: The Government will evaluate the technical acceptability on an acceptable or unacceptable basis in regards to meeting the requirement IAW SOW.

4.1 Volume I – Price. The Offeror's quote shall include a signed copy of the solicitation, and signed copy of any issued amendments. Complete all contract clause fill-ins if applicable.

4.1.1 Instructions. The CO has determined there is a high probability of price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, price competition exists no additional cost information will be requested.

4.1.2 Pricing Schedule. The Offeror shall complete the Pricing Schedule of the RFQ and submit within Volume I.

1539164038A Cross-Out

1.0 Evaluation Process. Offers will be ranked from lowest to highest based on initial assessment of Total Evaluated Price (TEP), followed by a full evaluation of technical acceptability of at minimum the lowest three TEP quotes. However, the Government reserves the right to evaluate more if necessary. A price analysis will be conducted on the lowest priced technically acceptable quote to determine price reasonableness. Award will be made to the lowest TEP quote meeting the technical acceptability standards (contingent contractor’s responsibility determination).

1.1 Evaluation Factors. In evaluating quotes, the Government will select the quote that is most advantageous to the Government. To arrive at a decision, each offer will be assessed in accordance with the following evaluation factors for the contract:

Factor 1: Price Factor 2: Technical

1.1.1 Price Evaluation. An offeror’s proposed TEP will be determined by multiplying the estimated quantities identified in the Schedule of Services by the proposed unit price for each CLIN. The extended amounts for each CLIN will then be totaled to obtain the estimated total for each performance period. The TEP consists of all CLINs added together to form the period of performance. The Government will conduct a complete Price Analysis on the lowest priced technically acceptable offer using one or more of the techniques defined in FAR 13.106-3.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussions are to be conducted, a competitive range will be established.”

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addenda)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

FAR 52.212-2 Evaluation – Commercial Items

(a) Basis for Contract Award. The Government intends to award one contract for this Full and Open Compeition acquisition. Award will be made to the acceptable Offeror representing the quote conforming to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your quote, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a quote being determined ineligible for award.

This contract will be awarded as Firm Fixed Price (FFP) Requirements Contract. In accordance with FAR 13.106-3, the technically acceptable, lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained in the solicited item description. Award will be made to the acceptable Offeror with the lowest reasonable price, who is determined responsible in accordance with FAR Part 9.104 and whose quote conforms to the solicitation requirements.

The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation.

ratings:

(i) Acceptable – The quote clearly meets the minimum requirements of the solicitation.

(ii) Unacceptable – The quote does not clearly meet the minimum requirements of the solicitation.

1.1.4 Evaluation of Factors. Offerors are advised that their initial submission should be their best effort. Only technically acceptable quotes are eligible for award. The Government will evaluate the quotes selected above for technical acceptability on an Acceptable/Unacceptable basis. For the technical quote to be rated as “Acceptable”, the technical factor must be rated acceptable. If any technical factor is rated “Unacceptable” the overall quote will be rated as “Unacceptable”.

(A) Factor – Technical

Standard: The contractor shall provide specifications for the equipment quoted in accordance with Statement of work.

(End of Provision)

1.1.3 Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following for Technical Acceptability. If the Government receives more than three initial quotes the Government will only select the three lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of total evaluated price.

1.1.2 Technical Evaluation. If the Government receives three or fewer initial quotes all quotes will be evaluated