Attachment 2 - 2026 WOS Sound System PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AIRSHOW PUBLIC ADDRESS SYSTEM SERVICES

TRAVIS AFB CA

22 January 2026

1. SCOPE OF WORK:

The service provider shall provide a sound and public address system for the production and execution of the 2026 Wings Over Solano Airshow and adhere to the standards in this Performance Work Statement (PWS). The service provider shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

2. LOCATION:

The service provider shall perform the services at Travis AFB, CA 94535.

3. HOURS OF OPERATION:

The service provider shall perform all services during the planning, arrival, practice, and execution of the Travis AFB Airshow from the periods listed in the table in section 10.

Relevant services shall start the day of contract award and last until the end of the period of contract performance.

3.1. Planning: The service provider shall be available during the planning stage of the Airshow to provide inputs on the events either virtually or in person.

3.2. The Service provider shall help with the planning of the Airshow.

3.3. Arrival: The service provider shall arrive the day before the practice not later than 0900 local time to help with local promotions, set up, equipment testing, media support, and the arrival program.

3.4. Practice: A practice airshow and the associated Air Boss duties will be performed between the hours/day listed in the table in section 10.

3.5. Execution: Duties will be performed between the hours/days listed in the table in section

10. Any changes, updates, or deviations from the schedule will be coordinated with and approved by the Airshow Director.

4. SERVICE PROVIDER’S REQUIREMENTS:

4.1. Have experience working with and the necessary equipment to accommodate the special needs of the Airshow demo teams (Thunderbirds, Blue Angels, F-22 demo team, etc.).

4.2. Have well-trained technicians experienced in Airshow sound who have worked an Airshow with your company in the last 5 years and who will work with the Airshow Director, Air Boss, logistics manager, announcer, and performers in coordination of equipment set-up and Airshow execution.

5. DESCRIPTION OF CONTRACTED SERVICES:

The service provider shall perform/provide the following associated services.

5.1 Shall provide equipment, material, labor, and transportation to and from the Airshow.

5.2 Shall provide miscellaneous appurtenant items and relative accommodations necessary to deliver quality sound, sound engineering, and sound performance for the Public Address Sound System and technical support.

5.3 Shall provide all necessary labor for set-up and tear-down.

5.4 Shall provide all necessary vehicles to performer services.

5.5 Provide sound projection ideally suited for music and speech at loud but pleasing volumes.

5.6 Utilize a speaker system that provides a minimum of 1000 watts of D-Class audio power.

5.7 Weather station for exclusive Air Boss use.

5.8 Aircraft signal light gun.

5.9 Have the capacity to place speakers approximately every 100 feet, and approximately 10 feet high, to provide optimal coverage for the crowd line listed in the table in section 10 with no significant gaps.

5.10 Be able to broadcast sound a minimum of 500 feet into the crowd and modulate the sound down in areas requiring less volume (VIP tent, DV tent, grandstands, etc).

5.11 Have the necessary equipment to connect to the Air Boss for cockpit and air traffic audio.

5.12 Can “pipe” all cockpit radio traffic (as desired) directly into the sound system to be heard by the Airshow audience.

5.13 Provide hook-up to broadcast VHF air-to-ground radio communication over the PA system.

5.14 Provide Audio console w/ dual CD, and MP3 playback capabilities to allow music to be played over the system.

5.15 Provide a minimum of (2) two audio output connections to allow recording directly from the sound system via XLR, RCA, or ¼ inch feed.

5.16 Provide a minimum of (3) three wired and (3) three wireless microphones with stands (tabletop and/or full sized).

5.17 Provide necessary staff and sound technician to control the narration, music, and cockpit voice PA system interface and to set up, operate and tear down the equipment during the entire duration of the Airshow and all performances.

5.18 Provide appropriate standalone power generation equipment capable of handling the total power needs as described including backup generation equipment, as well as the fuel required to support the generator throughout the event. Generator noise shall not interfere with sound system components, the Air Boss/Airshow coordinator stand, or distinguished visitor areas. Generators shall be placed to provide minimal impact to the Airshow audience.

5.19 Provide an Air Boss/Announcer platform, height justifiable, a minimum of 8 feet wide, 13 feet long, and 8 feet high for maximum visibility of aircraft flight line, ramp, and taxiway. The stage will be free of any obstructions that would hinder line of sight visibility in a 360-degree radius. The stage will have guard rails around the perimeter and steps with handrails for safety.

6. SERVICE PROVIDER’S RESPONSIBILITY:

6.1. The service provider shall provide the following:

6.1.1. List of vehicles/trailers intended to be brought onto base.

6.2. Service provider shall arrive with enough time to set-up and provide communications support beginning on the practice day and both show days, listed in table of section 10.

6.3. Service provider shall tear-down and remove all equipment/vehicles before 23:59 PST on the last show day (Sunday).

6.4. Service provider shall attend the airshow safety briefing before the practice and each show day. Time and location will be set by the Air Boss.

7. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

7.1. The following will be provided to the service provider.

7.1.1. A location along the crowd line near show center to conduct their duties.

7.1.2. Ground radios.

7.1.3. Ice, water, and lunch on Friday, Saturday, and Sunday.

7.1.4. Port-a-potties within the restricted Air Boss/Sound area.

7.2. The Service provider will not include a fee for Lodging or Rental Car. The Government will provide non-smoking rooms for Service provider personnel. The Service provider will submit the check-in/out dates and number of rooms required in their official quote.

The Service provider and all individuals/Sub-Contractors assisting the Service provider in the execution of work stated in this PWS and subsequent contract shall be responsible for paying for all sundry items consumed. Upon check-in, a credit card for each room provided will be required to cover any sundry item costs or damages to the hotel.

8. SECURITY REQUIREMENTS:

8.1. All personnel employed by the Service provider in the performance of this contract, or any representative of the Service provider entering the government Installation shall abide by all security instructions and directives of Travis AFB.

8.2. Security. Travis AFB will provide 24-hour security to all equipment.

9. ADMINISTRATIVE INFORMATION:

9.1. Service provider shall provide adequate insurance to cover replacement costs of any equipment used in support of the Airshow. The government will not be held liable for damage, loss, or theft of any equipment transported on to the installation.

9.2. In the event of unforeseen changes, the service provider shall communicate with airshow staff immediately.

10. SCHEDULE:

10.1. The service provider will adhere to the following schedule:

Practice: Friday, 24 April 2026 0800-1700

Show: Saturday, 25 April 2026 Sunday, 26 April 2026

0800-1700 0800-1700

Estimated Crowd Line: 4500ft. See Map