Attachment 2 - 2026 Wings Over Solano Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AIRSHOW ANNOUNCER/NARRATOR SERVICES

TRAVIS AFB CA

1. SCOPE OF WORK:

The service provider shall provide an announcer/narrator for the production and execution of the 2026 Wings Over Solano Airshow and adhere to the standards in this Performance Work Statement (PWS). The service provider shall provide all personnel, labor, materials, equipment, management, supervision, and coordination to accomplish this work unless otherwise stated herein.

2. LOCATION:

The service provider shall perform the services at Travis AFB, CA 94535. Airshow planning will require virtual/in-person meetings on an as-need basis as requested by the airshow directors.

HOURS OF OPERATION:

The service provider shall perform all services in accordance with the schedule provided in section 6.

3. SERVICE PROVIDER’S REQUIREMENTS:

3.1. The service provider shall have experience with large Airshows (10,000+) attendees.

3.2. The service provider shall have conducted operations with a Military Jet Team (e.g, Thunderbirds, Blue Angles, or Snowbirds, etc.).

3.3. The service provider shall have conducted a minimum of one air show in the past 12 months.

4. DESCRIPTION OF CONTRACTED SERVICES:

The service provider shall perform/provide the following associated services

4.1 Provide an announcer/narrator that narrates the air show and keeps the audience aware of ongoing and upcoming events, sponsorship recognition, activities, entertainment, and concessions.

4.2 Be familiar with the mishap/emergency response plan, location of emergency exits, and be able to assist appropriate agencies with crowd control in the event of an emergency. The highest priority responsibility for the announcer is crowd control during a mishap or emergency.

4.3 Perform announcer/narrator duties during arrival, practice, and execution of the Airshow IAW

Section 6

4.4 Work closely with the Air Boss to provide the safe and efficient control of scheduled Airshow event activities and shall work closely with Air Traffic Control (ATC) arrivals, departures, and ground movements.

4.5 During the time the service provider is working the Airshow, he/she shall discuss and coordinate emergency procedures and Air Boss actions with the ATC facility that has airspace jurisdiction as required and shall coordinate with crash/fire/rescue on emergency procedures.

4.6 Provide a detailed script of what will be announced on performance/practice day, script shall be submitted for approval to the airshow director NLT 15 days prior to start of the airshow.

4.7 The service provider shall provide the following:

4.7.1 List of vehicles/trailers intended to be brought onto base.

4.7.2 Amount of requested rental cars and types.

4.8 Service provider shall arrive with enough time to set-up and provide communications support beginning on the practice day and both show days, listed in table of section xx.

4.9 Service provider shall tear-down and remove all equipment/vehicles before 23:59 PST on the last show day (Sunday).

4.10 Service provider shall attend the airshow safety briefing before the practice and each show day. Time and location will be set by the Air Boss.

4.11 Upon award, service provider will immediately begin communications with airshow director/staff.

5 GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

5.1 The following will be provided to the service provider.

5.1.1 A location along the crowd line near show center to conduct their duties.

5.1.2 A courtesy vehicle car and/or golf cart will be provided by the government as needed for the duration of the Airshow.

5.1.3 Ground radios.

5.1.4 Tables and chairs.

5.1.5 Ice, water, and lunch on Friday, Saturday, and Sunday.

5.1.6 Port-a-potties within the restricted Air Boss/Sound area.

5.2 The Service provider will not include a fee for Lodging or Rental Car. The Government will provide non-smoking rooms for service provider personnel during the duration of the air show. The service provider will submit the check-in/out dates and number of rooms required in their official quote. The service provider and all individuals/sub-contractors assisting the service provider in the execution of work stated in this PWS and subsequent contract shall be responsible for paying for all sundry items consumed. Upon check-in, a credit card for each room provided will be required to cover any sundry item costs or damages to the hotel.

6 SCHEDULE

6.1 The service provider shall adhere to the following schedule:

Practice: Friday, 24 April 2026 0800-1700

Show: Saturday 25 April Sunday 26 April 2026

0800-1700 0800-1700

Estimated Crowd Line: 4000ft. See Map

7 ADMINISTRATIVE INFORMATION

7.1 In the event of unforeseen changes, the service provider shall communicate with airshow staff immediately.

7.2 Service provider will communicate frequently with Wings Over Solano 2026 Staff and shall attend meetings as directed by the Air Show Director.