Attachment_2-08_Specifications_21-068_Revised_26Jul21.pdf

UNITED STATES

DEPARTMENT OF THE INTERIOR

FISH AND WILDLIFE SERVICE

REGION 6 ENGINEERING

Lakewood, Colorado

REPLACE TWO RECREATIONAL VEHICLE (RV) PARKING

PAD WITH UTILITIES

MONTE VISTA NWR

MONTE VISTA, RIO GRANDE COUNTY, COLORADO

21-068

26 JULY 2021

DESCRIPTION/SPECIFICATIONS

FWS SPECIALIZED SPECIFICATIONS

TRAILER PADS

AT

MONTE VISTA NWR

SPECIFICATION INDEX

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 011100 SUMMARY OF WORK

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013310 SUBMITTAL TEMPLATE

014000 QUALITY REQUIREMENTS

015000 TEMPORARY FACILITIES AND CONTROLS

017700 CLOSEOUT PROCEDURES

END OF SECTION

21-067 SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Project background.

3. Work covered by Contract Documents.

4. Work under separate contracts.

5. Access to site.

6. Coordination with occupants.

7. Coordination with local utilities.

8. Work restrictions.

9. Permits and Fees.

10. Applicable codes, standards, and specifications.

11. Means and methods.

12. Safety.

13. Environmental Protection.

B. Related Requirements:

1. Section 015000-Temporary Facilities and Controls for limitations and procedures governing temporary use of Government's facilities.

1.2 PROJECT INFORMATION

A. Project Location: Monte Vista National Wildlife Refuge (NWR), 6120 County Rd 15, Monte Vista, Rio Grande County, Colorado.

B. Station Contact Information: Station Manager Suzanne Beauchaine, Suzanne_Beauchaine@fws.gov, 719-588-3473.

1.3 PROJECT BACKGROUND

A. The Monte Vista NWR, Refuge requires modern, accessible Recreational Vehicle (RV) parking pads for volunteers who provide critical maintenance work across the San Luis Valley refuges.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. Work consists of constructing one RV parking pad with water and power connections at the Monte Vista NWR.

21-067 SUMMARY 011000 - 2

B. See attachments:

1. Attachment 1 – MTV RV Parking Pads Site Layout

2. Attachment 2 – USFWS Standard RV Layout and Details

3. Attachment 3 – USFWS RV Parking Pad Guidance

C. Clear and level site to ensure positive drainage for pad. Strip and stockpile topsoil, to be reused as backfill where needed.

D. Construct RV parking pad, to be located west of the existing Shop building. Parking pad to be gravel, 20 feet wide by 50 feet long. Align pad towards the northeast, with utilities located on driver’s side of vehicles. See Attachment 1 for site location and proposed layout. See Attachment 3 for USFWS RV Parking Pad Guidance.

E. Provide tapered gravel entryway from existing road to RV pad.

F. Connect to the existing water system at the vehicle washpad, approximately 200 feet, see Attachment 1. Provide frost-proof yard hydrant to RV parking pad, see Attachment 2. Install per manufacturer’s recommendations. Install a new accessible water shutoff valve at junction into existing waterline. Depth of new water line to match existing. Construct new water line to allow for additional RV parking pads to added. Verify final layout of water line with Station Manager prior to any trenching or installation.

G. Provide a new electrical service underground from the service drop, approximate location shown on Attachment 1, to the RV parking pad, approximately 300 feet. Meet requirement of NEC.

Install pedestal with 50, 30 and 20 amp power, see attachment 2. Construct new electrical service to allow for additional RV parking pads to added. Verify final layout of electrical line with Station Manager prior to any trenching or installation.

H. Verify all utilities on-site prior to construction.

I. Contractor shall be responsible for providing utility locates and providing updated as-built drawings. While working around existing utilities, contractor shall take care not to damage utilities.

J. COORDINATION WITH LOCAL UTILITIES. Utilities are federally owned. Monte Vista NWR - San Luis Valley Rural Electric Company is our electric provider.719-852-3538

1.5 WORK UNDER SEPARATE CONTRACTS

A. General: In the event there is work being performed under a separate contract the Contractor shall cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

1.6 ACCESS TO SITE

A. All operations of the Contractor (including storage of materials) upon Government premises shall be confined to areas authorized or approved by the Contracting Officer.

21-067 SUMMARY 011000 - 3

B. Driveways, Walkways and Entrances: Keep driveways and loading areas, and entrances serving premises clear and available to Government, Government Representatives, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weather tight condition throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Partial Government Occupancy: Government will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Station Manager during construction operations to minimize conflicts and facilitate usage. Perform the Work so as not to interfere with Government operations. Maintain existing exits unless otherwise indicated.

1. Provide not less than 48 hours' notice to Government of activities that will affect Government's operations.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise indicated.

1. Work on weekends will be restricted to Contracting Officers approval and at the Station Manager’s discretion.

2. No work will take place over Federally observed holidays.

3. Access inside any government building or structure will coordinated ahead of time with the Station Manager.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Station Manager not less than 48 hours in advance of proposed utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruptions to the Government.

1. Notify Station Manager not less than 48 hours in advance of proposed disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within any buildings or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

21-067 SUMMARY 011000 - 4

1.9 PERMITS AND FEES

A. The Contractor shall be responsible for obtaining all necessary local, State, and Federal permits and licenses, and payment of related fees, per the Contract Clauses.

1.10 APPLICABLE CODES, STANDARDS AND SPECIFICATIONS

A. All work shall comply with the codes and standards applicable to each type of work as listed in individual Sections of these Specifications.

B. Where a conflict occurs between a referenced document and the Project Specifications, the Project Specifications govern.

C. Where a conflict occurs between referenced documents, the document containing the most stringent requirements governs.

D. Where referenced documents are not specified by date, the document current at the bid opening applies.

E. Materials, applications, and tests specified by reference to published standards of society, association, code, or other published standards are included in the specifications as if written in their entirety.

F. Conform to all regulations and statutes of the State of Colorado and to all Federal Regulations which apply.

1.11 MEANS AND METHODS

A. Means and methods of construction shall be such as the Contractor or subcontractors may choose;

subject, however, to the Contracting Officer's right to reject means and methods proposed which:

1. Constitute a hazard to the work, persons, or property.

2. Will not produce finished work in accordance with terms of the contract.

3. Are contrary to specified means or methods included in the contract.

B. The right to reject means and methods of the Contractor or subcontractor shall not be construed or interpreted as acceptance of control of means and methods by the Contracting Officer.

C. The Contracting Officer's approval of means and methods or failure to exercise right to reject means and methods shall not relieve the Contractor of the obligation to complete the work required by the contract.

D. Total responsibility for control of all means and methods lies with the Contractor for all work.

1.12 SAFETY

A. The Contractor shall provide, erect and maintain all necessary barricades, suitable and sufficient flasher lights, flagmen, danger signals and signs, and shall take all necessary precautions for the

21-067 SUMMARY 011000 - 5

protection of the work and the safety of the public. All ponds and water control structures shall remain accessible by vehicle. Roads closed to traffic shall be protected by effective barricades and shall be placed with acceptable warning signs. All barricades and obstructions shall be illuminated at night and all lights shall be kept burning from sunset until sunrise. Install appropriate traffic signs at crossroads and approaches to site as needed to direct affected public traffic. Specific signs and barricade requirements are detailed in the U.S. Department of Transportation, "Manual on Uniform Traffic Control Devices".

B. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, State, and local regulations pertaining to the protection of workers, visitors to the site, and persons occupying areas adjacent to the site, including the provisions of 29CFR1910 and 29CFR1926 of the Code of Federal Regulations. The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulation on the part of himself, his employees, or his subcontractors.

C. Provide personal safety equipment and training commensurate with the hazards which may exist at the work site. The personal safety equipment and training shall be determined by a thorough hazard analysis of all work site areas. The safety program available at all work sites shall include a minimum of:

1. One nonfreezing-type fire extinguisher in each workshop and shed used for storage of materials at the work site. Place in location readily accessible to construction personnel.

2. A first aid kit for use of construction personnel commensurate with size of project with items necessary for first aid treatment of all injuries.

3. The Contractor shall conduct regular onsite safety inspections and all construction personnel shall receive a safety orientation.

4. Post telephone numbers of nearest hospital, ambulance service or flight for life, and fire station in conspicuous location. Advise all workers of location of telephone numbers.

1.13 ENVIRONMENTAL PROTECTION

A. The Contractor shall abate and control all environmental pollution arising from construction activities by complying with all applicable Federal, State, and local laws and regulations concerning environmental pollution control and abatement, as well as the specified requirements in this contract. Compliance with this requirement by subcontractors will be the responsibility of the Contractor.

B. Fossils and Artifacts

1. Should the Contractor discover any fossils or artifacts during construction operations, such objects shall become the property of the Government. The Contractor shall cease construction operations in the area of the "find," and immediately notify the Station Manager of such discovery. Construction operations may proceed in other areas not affected by this clause. Care shall be exercised by the Contractor not to damage fossils or artifacts uncovered during excavation operations.

2. Failure to comply with this requirement may be considered a violation of the Archeological Resources Protection Act of 1979 as amended. Destruction of historic and prehistoric sites and/or unauthorized collection of cultural materials can result in criminal and/or civil penalties. Penalties can include fines, prison sentences, and/or confiscation of equipment.

21-067 SUMMARY 011000 - 6

3. If the Contractor uses fill from a nongovernmental source to perform work that is required under this project, and a new borrow site is opened or an existing borrow area is expanded in order to obtain such materials, the Contractor shall assure that any new borrow area disturbance meet the requirements of Section 106 of the National Historic Preservation Act.

C. Abatement of Air Pollution

1. The Contractor shall comply with applicable Federal, State, and local laws and regulations concerning the prevention and control of air pollution.

2. Construction activities shall be performed in such a manner that air pollution will be held to a minimum.

3. Burning of materials, trees and brush, combustible construction materials, and rubbish will not be permitted. Construction debris shall be disposed of at a location designated by the Contracting Officer or hauled off the Station to an approved disposal site.

D. Prevention of Water Pollution

1. The Contractor is responsible for implementing the terms and requirements for a National Pollution Discharge Elimination System (NPDES) permit, as required by the Environmental Protection Agency (EPA). The Government and the Contractor will be co-permittees. The Contractor shall prepare and submit all permit application documents for the US Fish and Wildlife Service to sign as owner, except that the Government will prepare and sign a separate Notice of Intent (NOI) to discharge for the Contractor to include with the permit application. The Contractor is solely responsible for executing the terms and conditions of the permit as issued by the EPA. The Contractor shall submit to the Contracting Officer a copy of all permit applications and a copy of all approvals from the EPA. Allow the Government 10 days for review of the application package prior to submission.

2. During construction, the Contractor shall comply with all applicable Federal, State, and local laws and regulations concerning the control and abatement of water pollution.

3. The Contractor's construction activities shall be performed by methods that will prevent entrance or accidental spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes into streams, flowing or dry water-courses, lakes, ponds, and underground water sources. The Contractor shall dispose of all pollutants such as petroleum products, rubbish, cement, concrete, etc., and objectionable material at a jurisdictionally accepted waste management facility.

4. Sanitary facilities, such as chemical toilets shall be located far enough from wells, live streams, or ponds to prevent pollution of the water.

5. Dewatering work for structure foundations or earthwork operations adjacent to or encroaching on streams or watercourses shall be conducted in a manner that prevents muddy water and eroded materials from entering streams or watercourses. This shall be accomplished by construction of intercepting ditches, bypass channels, barriers, settling ponds, or other approved means. Excavated material shall not be placed in or adjacent to watercourses where it can be washed away by high water or storm runoff.

E. Prevention of site contamination

1. The purpose of this section is to prevent invasive species from being introduced to the project work sites. This includes both plant and animal species. Invasive

21-067 SUMMARY 011000 - 7

species can have long last detrimental effects at project sites at US Fish and Wildlife Service lands.

2. Prior to entrance to the work site, all equipment brought on site will be thor-oughly washed to remove dirt, seeds, and plant parts. Any equipment that has been any body of water within the past 30 days will be thoroughly cleaned with hot water greater than 140 degree F (typically the temperature found at commer-cial truck washes) and dried for a minimum of five days before being used at this project site. In addition, before transporting equipment from the project site all visible mud, plants and fish/animals will be removed, all water will be elimi-nated, and the equipment will be thoroughly cleaned. Anything that came in con-tact with water will be cleaned and dried following the above procedure.

F. Environmental Litigation: Time lost due to work stoppage because of failure of the Contractor to comply with these requirements may not be the subject of a claim for extension of time, for additional costs, or damages.

END OF SECTION 011000

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 – PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Submit the schedule of values to Contracting Officer at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor.

C. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Schedule of values.

2. Contractor's construction schedule (preliminary if not final).

3. Submittal schedule (preliminary if not final).

D. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Written guarantees, warranties, and certificates.

3. Record (As-Built) Drawings

4. All test reports.

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project meetings.

1.2 DEFINITIONS

A. RFI: Request from Government, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Provide a construction schedule noting demolition activities, construction activities, deliveries, payments, etc., as needed to convey coordination information to the Contacting Officer, Contacting Officer’s Technical Representative (COTR), Government Inspector as well as local staff.

2. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

3. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

4. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. The Government will return RFIs as submitted to the Government by other entities controlled by Contractor with no response. RFI’s must come directly from the Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's solution(s) have an impact the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716, or Software-generated form with substantially the same content as indicated above, acceptable to the Government.

D. The Governments Action: The Government will review each RFI, determine action required, and respond. Allow seven working days for the Government’s response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Engineer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

g. Request For Information submitted by a sub-contractor to the Contractor.

2. The Government’s action may include a request for additional information, in which case the time for response will date from time of receipt of additional information.

3. The Government’s action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contacting Officer and COR in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly with not less than the following information:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contacting Officer and COR.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date the Contacting Officer’s response was received.

F. On receipt of the Government’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the Government within seven days if Contractor disagrees with response.

1.6 PROJECT MEETINGS

A. General: The construction contractor shall coordinate and schedule and conduct weekly construction progress meetings at the Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify the Station Manager, the Contracting Officer and the COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the Contracting Officer and the COR, and other FWS personnel, within three days of the meeting.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

B. Preconstruction Conference: The Contracting Officer will schedule a preconstruction conference before starting construction, at a time convenient to the Contracting Officer, COR, Station Manager and Contractor.

1. Attendees: Authorized representatives of the Contracting Officer, COR, Station Manager;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security.

y. Progress cleaning.

3. Minutes: The construction contractor shall be responsible for conducting meeting, recording minutes and distributing the meeting minutes.

PRODUCTS (Not Used)

PART 2 - EXECUTION (Not Used)

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

1.3 INFORMATIONAL SUBMITTALS

A. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

B. Construction Schedule Updating Reports: Submit updates monthly and with Applications for Payment.

1.4 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established from the Notice to Proceed to the date of completion.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration

2. Procurement Activities

3. Submittal Review Time

4. Punch List and Final Completion: Include not more than 15 days for completion of punch list items and final completion.

C. Milestones: Include milestones in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

END OF SECTION 013200

PHOTOGRAPHIC DOCUMENTATION 013233 - 1

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Periodic construction photographs.

B. Related Requirements:

1. Section 017700-Closeout Procedures for submitting photographic documentation as Project Record Documents at Project closeout.

1.2 INFORMATIONAL SUBMITTALS

A. Digital Photographs: Submit unaltered, original, full-size image files within 5 days of taking photographs.

1. Digital Camera: Minimum sensor resolution of 8 megapixels.

2. Digital photographs to be submitted in the order in which they were taken with the photograph “name” as given by the device used to take to photo.

3. Identification: Provide the following information with each image description in file metadata tag:

a. Date and time photograph was taken

b. Unique photograph number

1.3 QUALITY ASSURANCE

A. Photographs to be clear, focused, level, have proper exposure settings (not over exposed or under exposed), and clearly show and document the subject matter. Detail photographs (close-ups) to be preceded by a larger overall view of the area being documented.

1.4 USAGE RIGHTS

A. If a professional photographer is used for this requirement, obtain and transfer copyright usage rights from photographer to Owner for unlimited reproduction of photographic documentation.

PHOTOGRAPHIC DOCUMENTATION 013233 - 2

2.1 PHOTOGRAPHIC MEDIA

A. Digital Images: Provide images in JPG format, with minimum size of 8 megapixels.

PART 3 - EXECUTION

3.1 CONSTRUCTION PHOTOGRAPHS

A. Photographer: Photographer need not be a professional photographer, but an individual familiar with and able to produce clear, focused photographs of the subject area with good reference points.

B. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

C. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1. Date and Time: Include date and time in file name for each image.

2. Field Office Images: Maintain one set of images accessible in the field office at Project site, available at all times for reference. Identify images in the same manner as those submitted to the Government.

D. Preconstruction Photographs: Before commencement of excavation, commencement of demolition and starting construction, take photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points, as directed by Government.

1. Flag excavation areas before taking construction photographs.

2. Take minimum of 10 photographs, or as needed, to show existing conditions adjacent to property before starting the Work.

E. Periodic Construction Photographs: Take photographs as needed to fully document the construction progress. Select vantage points to show status of construction and progress since last photographs were taken. Try to retake progress photos from the same vantage points when possible so as to show relative construction progress.

F. Final Completion Construction Photographs: Take color photographs after date of Substantial Completion for submission as Project Record Documents. The Government will inform photographer of desired vantage points.

G. Additional Photographs: The Government may request photographs in addition to periodic photographs specified as needed to verify progress or to verify work completion accuracy.

1. Three days' notice will be given, where feasible.

2. In emergency situations, take additional photographs within 24 hours of request.

PHOTOGRAPHIC DOCUMENTATION 013233 - 3

3. Circumstances that could require additional photographs include, but are not limited to, the following:

a. Special events planned at Project site.

b. Immediate follow-up when on-site events result in construction damage or losses.

c. Extra record photographs at time of final acceptance.

END OF SECTION 013233

SUBMITTAL PROCEDURES 013300 - 1

SECTION 013300 – SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect's Contracting Officer responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Architect's Contracting Officer responsive action. Submittals may be rejected for not complying with requirements.

1.3 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by the Government and additional time for handling and reviewing submittals required by those corrections.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Contracting Officer receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals. Submittals received after 1:00 PM will be considered to having arrived the following day.

SUBMITTAL PROCEDURES 013300 - 2

1. Initial Review: Allow 10 working days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 10 working days for review of each resubmittal.

C. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Transmittal Form for Submittals: Use FWS transmittal form. This form will be made available in either PDF or as a Word document

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use a sequential submittal number followed by station initials and Specification Section number (Submittal 001-(Item Name)-(CSI Number)).

Resubmittals shall include a numeric suffix after the submittal number (e.g., Submittal 001-R1-(Item Name)-(CSI Number)).

D. Options: Identify options requiring selection by the Government.

E. Deviations: Identify deviations from the Contract Documents on submittals.

F. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Contracting

Officer’s action stamp.

4. The contractor is allowed (2) resubmittals for any one item or group of related items for a total of (3) reviews of any given item or group of items. If at that time the contractor has not provided the required, requested information, the Government shall be allowed a credit for additional review time and associated costs.

G. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

H. Use for Construction: Retain complete copies of submittals on project site. Use only final action submittals that are marked with approval notation from Contracting Officer’s action stamp.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Electronic Submittal Procedure Requirements:

SUBMITTAL PROCEDURES 013300 - 3

1. Submit electronic submittals via email as PDF electronic files.

2. PDF files shall be formatted as an 8.5x11 or 11x17 size “sheet” to allow readability and reduce file size.

3. Contracting Officer’s Representative, through the Contracting Officer, will return annotated file by e-mail and/or standard mail. Annotate and retain one copy of file as an electronic Project record document file.

4. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment. Do not submit items of different CSI divisions together within a single submittal, they shall be submitted separately.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable to the item being submitted for approval. Submittals that are not clearly marked will be returned without review.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before or concurrent with Samples.

6. Submit Product Data in the following format:

a. PDF electronic file.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data unless submittal based on drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

SUBMITTAL PROCEDURES 013300 - 4

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches.

3. Submit Shop Drawings in the following format:

a. PDF electronic file formatted as an 11x17 “sheet” as a maximum size to allow readability and reduce file size.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

2. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

E. Contractor's Construction Schedule: Comply with requirements specified in Section 013200- Construction Progress Documentation.

F. Application for Payment and Schedule of Values: Comply with requirements specified in Section 012900-Payment Procedures.

G. Test and Inspection Reports and Schedule of Tests and Inspections Submittals: Comply with requirements specified in Section 014000-Quality Requirements and complying with requirements in the Construction Documents.

H. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Section 017700-Closeout Procedures.

I. Maintenance Data: Comply with requirements specified in Section 017823-Operation and Maintenance Data.

J. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification and Procedure Qualification Record on AWS forms. Include names of firms and personnel certified.

K. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

SUBMITTAL PROCEDURES 013300 - 5

L. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

M. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

N. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

O. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

P. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

Q. Research Reports: Submit written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project.

R. Schedule of Tests and Inspections: Comply with requirements specified in Section 014000- Quality Requirements and complying with requirements in the Construction Documents.

S. Preconstruction Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents.

T. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

U. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Contracting Officer.

B. Project Closeout and Maintenance Material Submittals: See requirements in Section 017700- Closeout Procedures.

SUBMITTAL PROCEDURES 013300 - 6

C. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 CONTRACTING OFFICER AND CONTRACTING OFFICER’S REPRESENTATIVE

ACTION

A. General: Contracting Officer’s Representative will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. Action Submittals: Contracting Officer’s Representative will review each submittal, make marks to indicate corrections or revisions required, and return it. Contracting Officer’s Representative will mark appropriately to indicate action as follows:

1. A: Approved as submitted.

2. B: Approved, except as noted. Resubmission not required.

3. C: Approved, except as noted. Resubmission required.

4. D: No action taken. See comments on reverse. Resubmission required.

5. E: Disapproved.

6. Other: (comments as noted)

C. Informational Submittals: Contracting Officer’s Representative will review each submittal and will not return it, or will return it if it does not comply with requirements. Contracting Officer will forward each submittal to appropriate party.

D. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review.

E. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

END OF SECTION 013300

U.S. FISH & WILDLIFE SERVICE

Mountain-Prairie Region 6

TRANSMITTAL OF SHOP DRAWINGS, EQUIPMENT DATA, MATERIAL, SAMPLES,

MANUFACTURER’S CERTIFICATES OF COMPLIANCE FOR REVIEW.

ONLY ONE SPECIFICATION SECTION NUMBER ALLOWED PER SUBMITTAL TRANSMITTAL.

Date Submittal No.

XX/XX/XXXX 00X

Section I (Contractor) CONTRACTOR SHALL EXPLICITLY INDICATE ANY REQUESTED DEVIATIONS OR SUBSTITUTIONS FROM THE CONTRACT REQUIRMENTS.

To: From: Contract No.:

Previously Submitted on Transmittal No.______________ Lorri A. Harper, PE

US Fish & Wildlife Service Regional Engineer Region 6-Division of Engineering 134 Union Blvd., Lakewood, CO P: 303.236.4478

(CONTRACTOR PM)

(CONTRACTOR COMPANY)

(STREET ADDRESS)

(CITY, ST 00001)

P: (XXX.XXX.XXXX)

E: (NAME@GC.COM)

Project and Location:

Ite m

N o.

Description (Include Brand or Manufacturer’s Name)

Identify Submittal

No. of Copies

Contract Specification

Para. No.

Contract

Drawing No.

Reg’n Engr Use Only

Action Code*

Name:

(Contractor Project Manager) Contractor certifies he has reviewed the plans and specifications, the submittal is in accordance with the contract documents or deviations are clearly identified; individual product characteristics and assemblies have been coordinated with actual field conditions; systems are complete; system and system components can be installed and will function as intended.

Comments: Date Received:

Reviewed By: Signature: Approving Authority: COR - COTR Date:

Action Codes:

A - Approved as Submitted B - Approved As Noted - Resubmission Not Required

C - Approved As Noted - Resubmission Required D - No Action Taken - See Comments, Resubmission Required.

E - Rejected – See Comments, Resubmission Required.

O - Other: ___________________________

Distribution: Regional Engineer/Contract File Inspector’s File Contractor

FORM NUMBER R1-67, REVISED 10/93

QUALITY REQUIREMENTS 014000 - 1

SECTION 014000 - QUALITY REQUIREMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for quality assurance and quality control.

B. Testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements.

1. Specified tests, inspections, and related actions do not limit Contractor's other quality-assurance and -control procedures that facilitate compliance with the Contract Document requirements.

2. Requirements for Contractor to provide quality-assurance and -control services required by Contracting Officer or authorities having…