Attachment 16 - NIDA Supplemental Billing Instructions NIH(RC)1 Exhibit A.pdf
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- Solicitation number
- 75N95023R00017
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This document contains supplemental billing instructions for an existing federal contract with the National Institute on Drug Abuse. The contractor must include additional details on invoices for direct labor, travel, materials/equipment, subcontract costs, reimbursements, and indirect costs. For direct labor, the contractor must provide position categories, employee IDs or names, hours worked, and hourly rates. Travel invoices require details on trip purpose, dates, locations, traveler names, per diem rates, and costs. Materials/equipment invoices need item descriptions, quantities, costs, and COA approval letters if applicable. Subcontract invoices need the same level of detail as required of the prime contractor. Reimbursements for unpaid travel and honoraria over 30 days past due require explanation. Indirect cost adjustments are submitted separately with cumulative expenses to date adjusted for any government suspensions. The contractor must notify the contracting officer of anticipated overruns or underruns over 10% and explain the reasons.
The second document is a solicitation to establish and maintain a non-human primate tissue bank for the National Institute on Aging. The bank will acquire, archive, and distribute excess tissues from research NHPs across the country in various preserved formats for downstream molecular and histochemical applications. The contractor must also collect, store, and submit clinical data on bank animals to the NIA Primate Aging Database. The solicitation is issued by the National Institutes of Health and the National Institute on Aging.
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ATTACHMENT 16
Exhibit A to NIH(RC)-1
NIDA Supplemental Billing Instructions
In addition to the requirements of the NIH(RC)-1, the Contractor agrees to include the following supplemental information on each invoice for the cost categories shown below:
i. DIRECT LABOR
(1) Position Category
(2) Employee Identification Number or Name
(3) Hours Expended
(4) Hourly Rate
ii. TRAVEL
(1) Detail what travel is for (i.e., seminar, course, site visit, etc.)
(2) Dates and duration of travel
(3) Point of departure and destination
(4) Names of individuals
(5) Per diem rate (broken down by lodging and M&IE)
(6) Travel costs (airfare, car rental (including mileage), taxis, etc.)
iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE)
(1) Description, quantity, and amount of each item
(2) COA letter number, if applicable
iv. SUBCONTRACT COSTS
Breakdown identical in format and detail as required of the Prime Contractor
v. REIMBURSEMENT OF TRAVEL AND HONORARIA
Monthly invoices must include a summation of all unpaid travel and honoraria reimbursements, with explanation for all obligations outstanding over 30 days.
vi. INDIRECT COST – ADJUSTMENTS
Annual negotiated indirect cost rate adjustments applied to billings of indirect costs shall be submitted on a separate invoice/financing request.
Monthly invoices must include the cumulative total expenses to date, adjusted (as applicable) to show any amounts suspended by the Government.
The Contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance. Also, refer to the requirements of the Limitations of Funds and
Limitations of Cost Clauses in the contract.
NIH(RC)-1 Exhibit A
Rev. 3/2021
File details come from the government source that posted it. Updated .