ATTACHMENT 12 JA - Brand Name Items - Chest X Ray_Redacted.pdf

Program Contracting Activity Central 6150 Oak Tree Boulevard, Suite 300

Independence, Ohio 44131-2569 www.va.gov

SUBJECT: JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) Solicitation Number:

2. Nature and/or Description of the Action Being Processed:

This justification is to support the use of brand name items for the “design and renovation of a Chest X-ray system” project at the Bronx VA Medical Center. Providing for other than full and open competition for the procurement of certain items supports the need for safety and standardization throughout the facility.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This project is for the design and renovation of a Chest X-Ray system. The scope of work includes providing all supplies, labor, equipment etc. to design and renovate a Chest X-Ray system that meets the requirements of the Department of Veterans Affairs. There is one (1) brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below.

In accordance with the FAR, the magnitude of construction for this project is between $500,000.00 and $1,000,000.00.

a. Building Management Controls

i. Johnson Controls MetaSys ™

ii. Value:

iii. Description: This item includes all building/ automation controls required for the new building to match the existing building controls throughout the facility.

4. Statutory Authority Permitting Other than Full and Open Competition:

In accordance with FAR 11.105, items peculiar to one manufacturer, the particular brand name items outlined in this justification cannot be substituted with similar products. This justification was prepared in accordance with FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the

Use of the Authority Cited Above (applicability of authority):

This item has been standardized throughout the Bronx VA Medical Center. Installing a different manufacturer’s system will create significant duplication in cost for the facility in additional spare parts needs, training requirements, and 3rd party operation support. In most cases, the equipment will not function or integrate properly together.

a. The Johnson Controls MetaSys ™ controls system has been standardized throughout the hospital campus. This allows the AC plant operator to monitor all building control system readings and immediately identify any operational issues within a building or area. He can help diagnose the issue and often, without the need of additional maintenance support, can correct the issue remotely. A separate building controls system would be a duplication of costs and effort as well as require additional training time and money to maintain cognizance and understanding of multiple building control systems. Multiple building controls would also require stocking additional sensors and readout modules as spare parts.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

6. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated price to the Government for the items requested to be brand name is approximately

. The item for which brand name approval is being requested are incidental to the overall construction project. This procurement will be competed and awarded based on competition and the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market

Research Was Not Conducted:

Market research was conducted for the required items when they were initially installed in the main facility and out-buildings. The item required for the Chest X-Ray system are brand name to support current systems, standardizations throughout the facility, and the safety of patients and employees.

Approval of these items as brand name is critical for the overall efficiency and effectiveness of the addition and the entire facility.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Standardization of most facility systems according to the preponderance of long-term industry data results in substantially reduced costs for parts as well as maintenance and repair labor that far outweigh the potential savings to be had by full and open competition.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offeror awarded the contract to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers for the items and to submit a competitive proposal for the project.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Richard Cox Date Engineer, Bronx VAMC

12. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Yolanda Ray Date Contracting Officer, VHA PCAC

RICHARD C COX

237219

Digitally signed by RICHARD C

COX 237219

Date: 2020.09.03 09:13:45 -04'00'

Yolanda M. Ray 215870

Digitally signed by Yolanda M.

Ray 215870 Date: 2020.09.03 10:47:30 -04'00'