Attachment_11_QASP.docx

QUALITY ASSURANCE PLAN FOR EX-MCKEE (AS-41) RADIOLOGICAL RELEASE

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are use in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure the Contractor performs in accordance with performance metrics set forth in the contract documents the Government receives quality of services called for in the contract while ensuring the Government only pays for the acceptable level of services received.

2. AUTHORITY

Authority for issuance of the QASP is provided under Contract Section E- Inspection and Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for to be accomplished by the Contracting Officer or his duly authorized representatives.

3. SCOPE

The QASP is put in place to provide Government surveillance and oversight of the Contractor’s efforts to assure that they are timely, effective and are delivering the results specified in the contract. The QASP is not a part of the contract nor is it intended to duplicate the Contractor’s Management Plan.

4. GOVERNMENT RESOURCES

The following definitions for Government resources are applicable to this plan:

Contracting Officer- A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

Contracting Officer’s Representative (COR) - An individual designated in writing by the Contracting Officer to act as their authorized representative to assist in administering a contract. The source and authority for a COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

Project Manager- The Project Manager (PM) is designated by the customer (NNSY) to oversee and assist in management of the contract. PM has the decision authority for the customer pertaining to matters related to the contract.

5. RESPONSIBILITIES

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer- The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the project and assures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

Project Manager- The project manager plans, oversees, and documents all aspects of the specific project. The Project Manager works closely with the Contracting Officer, COR, TPOCs, and Shipbuilding Specialists (SBS) to make sure that the scope and direction of each project is on schedule and performing adequately. The Project Manager also works closely with the shops and other departments requiring or providing project support. The Project Manager will reside in the Contracting Waterfront Oversight Department (C 440).

6. CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Program Manager –

b. Task Manager -

7. METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from NNSY Codes 105, 106, 138, 2300, 300N, 440, 700, 109, and 1200N shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL. Surveillance’s of the contractors work/progress will be performed in one or more of the following methods:

a. DIRECT OBSERVATION:

May be performed periodically or through 100% surveillance

b. PERIODIC INSPECTION:

Each phase of the services rendered under the contract is subject to Government inspection during the Contractor’s operations and after completion of a task. Inspections may be routine functions performed by NNSY designated official, Technical Lead or performed by others outside of the NNSY command. The Contractor shall not substitute Government inspection for effective quality control. Government inspections may be conducted in an unannounced manner by PM or NNSY designated official. If any discrepancies are found, and corrective action is necessary, the Corrective Action Report (CAR) process shall be followed.

c. PROGRESS or STATUS MEETINGS:

Meetings may be scheduled by the COR or have a set frequency.

d. PROCEDURE REVIEW:

All procedures and changes will be reviewed by the COR and technical experts from NNSY assist Codes as required.

e. CUSTOMER FEEDBACK Customer feedback may be obtained from random customer complaints. Customer complaints, to be considered valid, must set forth clearly, in writing the detailed nature of the complaint, must be signed, and must be forwarded to the PM/COR.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

f. PROBLEM INVESTIGATION

When a problem occurs that has violated or has the potential to violate the limits listed in Statement of Work section 7.3.1 the contractor must stop work and perform a Team Learning Session (TLS). This TLS includes a discussion (and written report) of what happened, what should have happened, what the team learned, and what actions are going to be taken to ensure that the problem will not happen again. TLS must include the COR and any technical representatives that the COR deems necessary.

For problems that occur but the COR does not deem significant enough to have violated the limits of Statement of Work section 7.3.1 then the COR may only require a written report and not a full meeting.

8. INDENTIFIED QA SURVEILLANCE ITEMS

The following PBSC items are identified within the Statement of Work (SOW) and are to be monitored under this QASP. All items in this section will be delivered in either electronic format (i.e, Microsoft office, PDF, AutoCAD) or hard copy.

DATA DELIVERABLES (As Applicable):

· Radiological Survey Results

· Characterization Results

· Ship Stability Plan and Weight Reports

· Article 520 Release Report

· Waste Evaluation Form

· Waste Inventory Lists

· Asbestos Waste Tracking

· In Client Roster

· Weekly hours expended

· Weekly Employee Status Report

· Conference Reports

· Job Summary

· Work Procedures

· Ship Entry/Exit Log

· Engineer Report

CONTRACTOR PERFORMANCE REQUIREMENTS:

· Meet scope and performance requirements

· Deliverables submitted timely

· Effectively control costs

· Maintain proper communications with Government

· Invoice in accordance with proper contract procedures

· Attendance and participation in required meetings

· Adherence to Radiological Controls for Shipyards (NAVSEA 389-0288)

· Provision of skilled personnel as required in the SOW

· Control of employee’s Government badges when not actively employed under this contract

· Control of employee’s TLDs

· Appropriate waste packaging

· Perform TLS for problems as required.

9. DOCUMENTATION (As Applicable):

The PM or designated official will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality Assurance file. All such records will be retained for the life of this contract. Information in the Quality Assurance file will be considered when completing the annual Contractors Performance Assessment Reporting System report.

The main outcomes anticipated for this contract are outlined in the QASP Matrix. The scale used to evaluate performance is identified below. This scale will also be used to evaluate the contractor’s performance in the CPARS system at the end of this tasking.

· 91 – 100%= Exceptional

· 81 – 90%= Very Good

· 71 – 80%= Satisfactory

· 51 – 70%= Marginal

· 0 – 50%= Unsatisfactory

· 0%= Not Applicable