Attachment 11_Proposal Instructions.pdf

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION:

1. This section provides guidance for preparing proposals and specific instructions on the required format and content. To assure timely and equitable proposal evaluation, offerors shall propose in accordance with this section and all solicitation requirements (i.e. provisions, clauses, appendices, attachments, forms, etc.). Non-conformance with the instructions provided in this section or the requirements and statements of the solicitation may result in an unfavorable evaluation or proposal disqualification (i.e. the offeror was non-responsive to the solicitation requirements).

2. The government representatives identified below shall be the sole points of contact for this acquisition. All questions, comments, and/or concerns shall be directed to the below points of contact.

Contracting Officer

3. If an offeror believes that the solicitation contains errors, omissions, or is otherwise unsound (i.e. the offeror is unable to agree to the proposed delivery schedule), the offeror shall immediately notify the aforementioned government representative in writing with supporting rationale. Upon consideration the government may continue, amend, or cancel the solicitation.

4. The government reserves the right to award this effort based on initial proposals, as received, without discussions IAW FAR 13.106-2(b)(3). However, if the Contracting Officer (CO) determines that entering into discussions is in the best interest of the Government, the CO may do so.

5. The government intends to award the requirement(s) represented in this solicitation to one awardee. However, the Government reserves the right to award no contract at all.

B. PROPOSAL FORMAT:

1. A digital proposal is required; however, offerors may submit a hardcopy proposal in addition to the digital proposal.

a. Email to the aforementioned government representative(s) is the preferred method for delivering digital proposals.

b. Hardcopy proposals shall be submitted via courier to the aforementioned government representative(s).

2. Offerors shall include a cover page to the proposal identifying the company name, address, Cage Code, DUNS, and contract POC(s).

Ms. Jennifer Williams 6050 Gum Lane, Bldg 1215 Hill AFB, UT 84056 Email: jennifer.williams.55@us.af.mil Tel: 385-289-8700

3. Offerors shall provide a summary of their proposed prices and delivery dates in response to Part I, Section B of the Request for Quote (RFQ).

4. Offerors shall provide a basis of estimate (BOE) as an attachment to their proposed pricing.

The basis of estimate shall include at a minimum, a break out of proposed labor categories, labor hours, labor rates, and material costs, along with a brief explanation of the estimation methodology and services to be performed.

5. Offerors shall fill in the Inspection and Acceptance clause, as well as the F.O.B Origin clause in Part I, Section E of the RFQ.

6. Offerors shall fill in their representations, certifications, and other statements as in Part IV, Section K of the RFQ. Note, clauses 52.204-24 and 52.204-25 are new requirements and must be completed in order to be eligible for award.

7. Offerors represented as a small business under the NAICS used in this solicitation shall include their subcontracting plan IAW 52.219-9. The subcontracting plan will be negotiated prior to award and will be incorporated in to the awarded contract under Section J.

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