Attachment 11 - dtr_part_iv_A_404.pdf

Defense Transportation Regulation – Part IV 10 December 2024 Personal Property

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CHAPTER A-404

DIRECT PROCUREMENT METHOD (DPM)

A. PURPOSE AND SCOPE

This chapter provides guidance for the preparation and shipment by the DPM method and provides instructions for the preparation and marking of DPM shipments and procurement of DPM services.

This chapter applies to all DPM household goods (HHGs) and unaccompanied baggage (UB) shipments when transportation services are acquired on the bill of lading (BL) or other shipping document.

B. DPM SERVICES

When the DPM is used, the line-haul transportation service is provided by approved freight Transportation Service Providers (TSPs) participating in the Military Surface Deployment and Distribution Command’s (SDDC) Freight Carrier Registration Program in accordance with the SDDC Military Freight Traffic Rules Unified Publication-1 (MFTURP-1) at https://www.sddc.army.mil/pubs/Shared%20Documents/Military%20Freight%20Traffic%20United% 20Rules%20Publication.pdf. Required materials and services for the preparation, storage, and movement of DPM shipments are acquired by Federal Acquisition Regulations (FAR) base/installation level contracts. See Paragraph G for contracting procedures.

C. ROUTING BY THE PERSONAL PROPERTY SHIPPING OFFICE (PPSO)

The PPSO determines the mode of transportation and the origin freight TSP for the line-haul movement of DPM shipments. DPM shipments are subject to the MFTURP-1. As stated in the MFTURP-1, DPM shipments of crated HHGs must move under the commodity code 100251.

Commodity code 999913 is for the transportation of Freight All Kind (FAK) and should not be used for the movement of crated HHG. PPSOs and retrograde storage shippers must ensure that only Department of Defense (DoD) approved freight tenders that include the DoD unique commodity code 100251 are selected, and that the unique commodity code 100251 is identified in the description of Shipment/Articles section of the Government Bill of Lading (GBL) when awarding DPM shipments to freight TSPs. The PPSO must acquire the best value freight TSP on file in the Global Freight Management (GFM) System. To acquire the best value freight TSP, the PPSO performs the Rate Quotation function in GFM for each DPM shipment and selects the best value TSP in succession from list of TSPs derived from the Rate Quotation. The PPSO enters the best value freight tender in the web-enabled Transportation Operational Personal Property System (eTOPS) and awards the DPM line-haul shipment to the best value freight TSP on the tender. PPSOs can submit a new application request for access to GFM and the Rate Quotation tutorial through the Transportation Enhance Access Management Services at: https://eta-teams.transport.mil/teams/home.

D. USE OF DPM AIR MODE FOR INTERNATIONAL HOUSEHOLD GOODS

Prior to moving DPM shipments overseas, a Transportation Officer (TO) must have Service approval in accordance with (IAW) Department of Defense (DoD) component publications.

E. VALUATION OF SHIPMENTS

The provision of full replacement value (FRV) to all DoD customers provides for the replacement, repair, or payment for the non-depreciated value of lost or damaged items in DPM shipments. The FRV liability limits for DPM shipments are found in DTR Part IV, Attachment A-G6.

https://www.sddc.army.mil/pubs/Shared%20Documents/Military%20Freight%20Traffic%20United%20Rules%20Publication.pdf https://www.sddc.army.mil/pubs/Shared%20Documents/Military%20Freight%20Traffic%20United%20Rules%20Publication.pdf

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F. CONTAINERS

Authorized containers, including overflow and oversize containers, must be constructed as specified in the technical provisions of the Performance Work Statement for Packing (PWS), Containerization, and Local Drayage of Direct Procurement Method Personal Property Shipments (DTR Part IV, Appendix A-G). The policy on the use of overflow and oversize containers is also set forth in this regulation.

G. PROCEDURES

1. DPM Contracts. Packing and containerization services must be acquired by contract. The contracting format in DTR Part IV, Appendix A-G, Performance Work Statement (PWS) for Packing, Containerization, and Local Drayage of Direct Procurement Method (DPM) Personal Property Shipments is mandatory. The PWS technical provisions for Packing, Containerization, and Local Drayage of DPM Personal Property Shipments and the Bid Schedules, or items to be ordered must be used for developing requirements in acquiring packing and containerization services. The contractual clauses used in the solicitation, award, and administration of the contract are contained in the FAR and the Defense Federal Acquisition Regulation Supplement (DFARS). Annual estimates need to be annotated on the Bid Schedules and a copy of DTR Part IV, Appendix A-G provided to the contracting office for their coordination and preparation of the solicitation package.

a. Inspection of shipments must be performed by using DD Form 2773, Report of Contractor Services, Figure A-404-1. Unsatisfactory services must be indicated by citing specific paragraph or areas in the PWS and annotating this on DD Form 2772, Contract Discrepancy Report (CDR), Figure A-404-2. When completed, the Contract Discrepancy Report must be forwarded to the contracting office for action. The Contracting Officer (CO) or Contracting Officer’s Representative (COR) must take action (set-off deduction, cure letter), against the contractor IAW FAR Clause 52.246-4, Inspection of Services-Fixed-Price.

b. Problems encountered in executing the PWS contract must be resolved by the COR, with the assistance of the CO.

c. The PPSO will base contractual requirements on past experience and estimated future needs.

The PPSO must establish areas of performance for contracting purposes. Both population density and traffic volume must be considered in the establishment of areas of performance.

2. PWS Contract Administration. The TO is responsible for the routing and release of shipments and for arranging delivery to the line-haul TSP. Delivery to the line-haul TSP can be by common TSP pickup at the contractor’s facility or by local drayage by the contractor to the TSP’s terminal.

The TO must ensure the contractor meets all requirements of the PWS and is also responsible for maintaining accurate DPM contract data in the eTOPS. If the contractor fails to comply with the terms of the PWS, the PPSO must document deficiencies and follow procedures outlined in Paragraph G.1.a., above.

3. Weight Data for DPM UB Shipments. The TO/PPSO must receive the actual pieces, weight, and cube prior to printing the BL. The contractor must provide the required information to the TO/PPSO within three working days after pickup.

4. Consignment.

a. DPM shipments must be consigned IAW the Personal Property Consignment Instruction Guide (PPCIG).

b. When the Continental United States (CONUS) destination is not known for a shipment from overseas, the shipment must be consigned to the designated storage facilities as contained in

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the PPCIG in the CONUS. The statement “Hold for Storage in Transit” or “Hold for Non- Temporary Storage” must be stenciled on each container after the consignment data. In such cases, the customer at the time application for shipment is made must provide the origin PPSO with a leave or contact address in the space provided on the DD Form 1299, Application for Shipment and/or Storage of Personal Property, Figure A-404-3. The origin PPSO must forward this information to the responsible storage facility identified at designated ports. The origin PPSO must instruct the customer to furnish disposition instructions to the designated storage facilities, either directly or through the most convenient PPSO, upon determination of the final destination.

c. Shipments moving by military or commercial air must not be consigned for placement in a “hold” status, except when Air Mobility Command Transportation Priority 4 (TP-4) tariff rates apply or when air is the only available shipping method between the origin overseas area and the CONUS. In those cases, the DPM must be used to make delivery to the nearest designated storage facilities. For shipments arriving at East/West Coast ports, refer to the CONUS PPCIG for the responsible facility.

5. Documentation for DPM Shipments Entering the Defense Transportation System (DTS).

a. If documentation for DPM shipments is unavailable through the DTS, the PPSO must assign a Transportation Control Number (TCN) to each DPM personal property shipment entering the DTS. The TCN must be developed IAW this regulation, Part II, Cargo Movement, and annotated on the BL, freight warrant, or other transportation acquisition document. When a shipment requires more than one transportation acquisition document, the same TCN must be annotated on each document. The PPSO must use the date of pickup from the customer as the Julian date in the construction of the TCN.

b. The BL for UB shipments must be prepared after the TO/PPSO has received and input the actual weight and cube from the contractor into DTS. The TO/PPSO then provides the BL to the contractor to give to the TSP upon pickup of the shipment from the contractor facility or provides the BL directly to the TSP picking up the shipment.

c. The Transportation Control and Movement Document (TCMD) must be prepared for all DPM personal property shipments entering the DTS.

d. After the TCMD is assembled, the shipper must offer the shipment for clearance before making the shipment. A clearance is required for all DPM personal property shipments entering the DTS. The shipper clears a DPM shipment by sending Advance Transportation Control and Movement Document (ATCMD) data to the clearance authority.

e. DPM personal property shipments are considered cleared if the clearance authority has not challenged it by the hours/day entered in the ATCMD shipped field.

f. One copy of the BL or other transportation acquisition document, annotated with the TCN, and a properly completed manual TCMD, together with other required documents, must be placed in a waterproof pouch on the number one container of the shipment. One copy of the inventory and one copy of the packing list must be placed in an envelope inside the number one container, in an easily accessible position. For shipments released from non-temporary storage, the exception sheet must also be included. Specific detail on the preparation and usage of TCMDs, TCNs, data elements, prime documents, and trailer cards are contained in this regulation, Part II, Cargo Movement.

g. For those shipments entering the DTS at DoD-controlled aerial and water ports, a two-dimensional and linear bar-coded Military Shipping Label, prepared IAW DTR Part IV, Appendix A-G, Paragraph A.8.f. must be prepared and affixed to each shipment piece.

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h. The origin PPSO must mail one copy each of the DD Form 1299, customer’s orders, transportation document, and BL to the destination PPSO, who has final delivery responsibility.

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Figure A-404-1. DD Form 2773, Report of Contractor Services

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Figure A-404-1. DD Form 2773, Report of Contractor Services (Cont’d)

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Figure A-404-2. DD Form 2772, Contract Discrepancy Report

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Figure A-404-3. DD Form 1299, Application for Shipment and/or Storage of Personal Property

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Figure A-404-3. DD Form 1299, Application for Shipment and/or Storage of Personal Property

(Cont’d)

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